[NCUC-EC] Formulation and Invitation to join the Task Force on NCUC Procedural Rules

Mon Jan 16 19:11:47 CET 2017

I think it should be open to NCUC members only and afterwards it will be
shared anyways. I think we need to hear more and focus mainly on our
constituency members' opinions .

2017-01-16 13:04 GMT-05:00 Tatiana Tropina <tatiana.tropina at gmail.com>:

> Hi Farzaneh,
> thanks. I agree with opening this meeting for the NCUC membership *only*,
> even we have to list it as a closed meeting to achieve this. I rather find
> it awkward that other constituencies or non-members will have a say in
> drafting our procedural rules. Drafting procedural rules is not an easy
> task, so increasing entropy and distraction won't get us focused. Am sorry,
> but the suggestion to open such a meeting for everyone gets transparency
> and openness to the level of absurd. We need the procedural rules to
> operate effectively, not to please any other constituencies, and it's our
> members who have to work on this and have a say on this.
> Warm regards
> Tatiana
>
> On 16 January 2017 at 18:58, farzaneh badii <farzaneh.badii at gmail.com>
> wrote:
>
>> Hi Tapani
>>
>> Thanks. I have asked Maryam and she said she will see if they can add it
>> on the schedule as open to NCUC members.
>>
>> If not then it will be closed to other constituencies so and acs. Of
>> course the recording and transcript will be published on ncuc website and
>> on our wiki for everyone to see.
>>
>> Other ec members: please advise on keeping our procedural drafting
>> meetings amd consultations only open to ncuc members and not to other
>> constituencies, advisory committees etc.
>>
>>
>> On 16 Jan 2017 12:33, "Tapani Tarvainen" <ncuc at tapani.tarvainen.info>
>> wrote:
>>
>>> Hi Farzaneh,
>>>
>>> If I've understood correctly, you can't exclude other constituencies
>>> if you call it open meeting. And the only other option is closed.
>>>
>>> In the past we have, for example, called EC meetings closed but then
>>> announced all of our members will be welcome.
>>>
>>> I guess you could also make a meeting open and simply ignore what
>>> non-members say, although that'd be somewhat awkward, too.
>>>
>>> Tapani
>>>
>>> On Mon, Jan 16, 2017 at 10:46:59AM -0500, farzaneh badii (
>>> farzaneh.badii at gmail.com) wrote:
>>>
>>> > Renata
>>> >
>>> > what do you mean by we will hold closed meetings? We will hold meetings
>>> > open to all ncuc members.  Naturally we won't allow people from other
>>> > consituencies and stakeholder groups who are not ncuc members to
>>> express
>>> > their opinion on what procedural rules ncuc should function on.
>>> >
>>> > Since I don't believe the meeting held with ncuc members is closed I
>>> > wouldn't add your suggestion.
>>> >
>>> > Best
>>> >
>>> > Farzaneh
>>> >
>>> > On 16 Jan 2017 10:36, "Renata Aquino Ribeiro" <raquino at gmail.com>
>>> wrote:
>>> >
>>> > Hi
>>> >
>>> > On 3 I'd add
>>> >
>>> > "We will hold closed meetings..."
>>> >
>>> > I've also taken a look at my workload and won't be joining the TF but
>>> > will participate as EC responsibility.
>>> >
>>> > Best,
>>> >
>>> > Renata
>>> >
>>> >
>>> >
>>> > On Sun, Jan 15, 2017 at 9:04 PM, farzaneh badii
>>> > <farzaneh.badii at gmail.com> wrote:
>>> > > I drafted the below to send to the NCUC members about procedural
>>> rules
>>> > task
>>> > > force. Let me know if it's ok and if you agree with the process.I'd
>>> like
>>> > to
>>> > > announce on list no later than Tuesday. We can either follow the
>>> process I
>>> > > am recommending below or leave it to the task force to come up with a
>>> > > process of how to come up with the procedural rule!
>>> > >
>>> > > Dear NCUC Members,
>>> > >
>>> > > This is to  announce the formulation of the task force on NCUC
>>> procedural
>>> > > rules. You are invited to join this task force. It will commence its
>>> work
>>> > > next week.The leader of the task force is Anna Loup.
>>> > >
>>> > > Some background and the process:
>>> > > The executive committee is in charge of issuing procedural rules for
>>> > various
>>> > > functions of NCUC. We have decided to convene this task force which
>>> > includes
>>> > > the EC and interested members as well in order to draft the
>>> procedural
>>> > > rules. The process of drafting and approval of the procedural rules
>>> is as
>>> > > follows:
>>> > >
>>> > > 1. The task force drafts the procedural rules
>>> > >
>>> > > 2. The procedural rules will be sent to the members for comments and
>>> > > changes.
>>> > >
>>> > > 3. These comments and changes will be resolved by the task force and
>>> the
>>> > EC.
>>> > > We will hold meetings with the members to resolve the issues, and
>>> will
>>> > lead
>>> > > discussions on the mailing list.
>>> > >
>>> > > 4. After the resolution of the comments, the document will then be
>>> sent
>>> > for
>>> > > final comments to the members,
>>> > >
>>> > > 5.  After the final comments are resolved, the EC will deliberate on
>>> its
>>> > > approval.
>>> > >
>>> > > The task force is open to all of the NCUC members. You can either be
>>> an
>>> > > active member or an observer. You can join the task force at any
>>> time but
>>> > we
>>> > > will start our work by next week.
>>> > >
>>> > > The following document identifies those areas that need procedural
>>> rules .
>>> > >
>>> > >
>>> > > https://docs.google.com/document/d/1-Pg0PruKjtNNgnTZmrZ8UpaflzFiaUH
>>> > RWIEbjrvCH5A/edit?usp=sharing
>>> > >
>>> > >
>>> > > If you think there are other issues that should be addressed please
>>> feel
>>> > > free to insert your comments.
>>> > >
>>> > >
>>> > >
>>> > >
>>> > > Best
>>> > >
>>> > >
>>> > > Farzaneh
>>> _______________________________________________
>>> NCUC-EC mailing list
>>> NCUC-EC at lists.ncuc.org
>>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>
>>
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