[NCUC-EC] Fwd: FW: NCUC ICANN 57 MEETING Requests

Tue Jan 10 00:33:31 CET 2017

Hi Farzy and all,
I suggest that we either create one google doc for all the sessions with
bullet points (format, etc) and populate it in the next day with the
content collectively (initially we can have only session titles and the
structure provided by Glen) or several docs for each session. So we can
work for the next few days depending on our availability and time zones and
then finalise everything over weekend to submit on 16th.
Cheers
Tanya

On 10 January 2017 at 00:26, farzaneh badii <farzaneh.badii at gmail.com>
wrote:

>
> All
>
> We need to work on the program of Copenhagen. Both for Constituency day
> and for sessions for NCUC.
>
> For sessions for NCUC, Tapani will have to send an invitation to GAC to
> meet with NCSG. I think it is a good idea to combine things as much as
> possible with NCSG.This also applies to Board meeting.
>
> What NCUC can suggest is a meeting which we only focus on policy, public
> comment etc. But consider that we need to have plans for our constituency
> day as well. So we might think that we can actually fit policy talk in
> constituency day. we can also have a one hour session for the task force on
> Drafting NCUC procedural rules (which I am going to start formulating soon).
>
>
> We need to be quick. Deadline is next week.
>
>
>
> ***
>
> Dear Farzaneh,
>
>
>
> Would you please provide the following information for the Stakeholder
> Day/Constituency meetings on Tuesday, 14 March 2016, in Copenhagen, and any
> other meetings that your group would like to hold during the ICANN 58
> meetings in Copenhagen. Please let me have this no later than *16 January
> 2017.*
>
> Attached please find the ICANN block schedule and please schedule meetings
> in the block times.
>
> Your request should provide a  Session Title and Overview for all meeting
> requests. An Agenda link, which will appear on the published schedule, will
> be sent to you.
>
>
>
> Please keep strictly to the meeting time blocks on the Draft ICANN 58
> schedule because meetings that do not correspond to these times will not be
> supported.  Morning, Lunch, Afternoon and Transition breaks are compulsory
> and not optional.
>
>
>
> You may also have working lunches and if you would like food served in the
> room, would you please be so kind as to provide the name of the person who
> will pick up the bill.
>
> The same goes for coffee/tea, or any extras that you would like in the
> meeting room, please be specific about what you would like and please
> provide the name of the person who will pick up the bill.
>
>
>
> Remember to add the updated Adobe Connect Room links for closed/private
> meetings, also remember that these will be posted on the schedule, but
> clearly marked Private or Closed.
>
>
>
> *GNSO Non- Commercial Users Constituency - NCUC*
>
> *Please provide all the information requested  below for every meeting you
> request*.
> Please remember meetings can be cancelled even at the last minute, but no
> meetings will be considered after the schedule is closed.
>
> *Please provide:*
>
> ·        *Session Title *
>
>
>
> ·        *Public / Private/Closed meeting (all Private /Closed meetings
> will be published on the schedule but noted as such)*
>
>
>
>
>
> ·        *Overview of the meeting  - no request will be submitted without
> a clear description *
>
>
>
>
>
> ·
> *draft Agenda (if already available) We will provide you with a link to
> the agenda page that will appear on the publicly published schedule  and
> can be modified as needed. (the necessary permission will be given to
> access the Wiki *
>
>
> *Preferred  Meeting Day and  Time – please state Please adhere strictly to
> the block meeting times on the attached ICANN58 Block draft schedule *
>
>    - *Estimated Number of Attendees*
>    - *Preferred Room set up – U-shape, classroom, theatre style, other -
>    specify*
>    -
> *If head table needed, how many seated at head table? How many microphones
>    at the head table?*
>    - *Microphones*
>
> *Table microphones -how many? *
>
>
> *Standing -how many?      handheld microphones -how many?*
>
>
>    - *Remote Participation*
>    Will you have remote presenters?
>    - *Audio Visual Requirements*
>
>
>
> *Please mark which needed : *Adobe Connect room
> *If this is a Private/Closed  meeting, please note the link to your
> regular Adobe Connect room*
>
> Audio streaming Public /Private
>
> Telephone bridge
>
> Recording
>
> Transcription
>
> Presentation Lap top
>
> Audio Connection to the presentation lap top (video to show)
>
> Projector
>
> Please note:
> Kindly inform technical staff in the room when you will be breaking for
> morning/afternoon coffee/tea and lunch so that they are there to restart
> the audio streaming, recordings and phone lines.
>
>
>
> *Fixed Breaks* (Note: Requests for in-room coffee service and lunch
> should be accompanied by the details of the person to whom the bill can be
> charged.)
> Lunch Break  12:15 – 13:45
>
> Please let me know if you have any questions or concerns.
> Thank you so much.
>
> Kind regards.
>
>
>
> Glen
>
>
>
> *Glen de Saint Géry*
>
> GNSO Secretariat
>
> gnso.secretariat at gnso.icann.org
>
> http://gnso.icann.org
>
>
>
> *Follow the GNSO via Twitter @ICANN_GNSO*
>
> *Find out more about the GNSO by taking our interactive courses
> <http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages
> <http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers>.*
>
>
>
>
>
>
> _______________________________________________
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>
>
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