[NCUC-EC] Fwd: FW: NCUC ICANN 57 MEETING Requests

[farzaneh badii]

All

We need to work on the program of Copenhagen. Both for Constituency day and
for sessions for NCUC.

For sessions for NCUC, Tapani will have to send an invitation to GAC to
meet with NCSG. I think it is a good idea to combine things as much as
possible with NCSG.This also applies to Board meeting.

What NCUC can suggest is a meeting which we only focus on policy, public
comment etc. But consider that we need to have plans for our constituency
day as well. So we might think that we can actually fit policy talk in
constituency day. we can also have a one hour session for the task force on
Drafting NCUC procedural rules (which I am going to start formulating soon).


We need to be quick. Deadline is next week.



​***​

Dear Farzaneh,



Would you please provide the following information for the Stakeholder
Day/Constituency meetings on Tuesday, 14 March 2016, in Copenhagen, and any
other meetings that your group would like to hold during the ICANN 58
meetings in Copenhagen. Please let me have this no later than *16 January
2017.*

Attached please find the ICANN block schedule and please schedule meetings
in the block times.

Your request should provide a  Session Title and Overview for all meeting
requests. An Agenda link, which will appear on the published schedule, will
be sent to you.



Please keep strictly to the meeting time blocks on the Draft ICANN 58
schedule because meetings that do not correspond to these times will not be
supported.  Morning, Lunch, Afternoon and Transition breaks are compulsory
and not optional.



You may also have working lunches and if you would like food served in the
room, would you please be so kind as to provide the name of the person who
will pick up the bill.

The same goes for coffee/tea, or any extras that you would like in the
meeting room, please be specific about what you would like and please
provide the name of the person who will pick up the bill.



Remember to add the updated Adobe Connect Room links for closed/private
meetings, also remember that these will be posted on the schedule, but
clearly marked Private or Closed.



*GNSO Non- Commercial Users Constituency - NCUC*

*Please provide all the information requested  below for every meeting you
request*.
Please remember meetings can be cancelled even at the last minute, but no
meetings will be considered after the schedule is closed.

*Please provide:*

·        *Session Title *



·        *Public / Private/Closed meeting (all Private /Closed meetings
will be published on the schedule but noted as such)*





·        *Overview of the meeting  - no request will be submitted without a
clear description *





·
*draft Agenda (if already available) We will provide you with a link to the
agenda page that will appear on the publicly published schedule  and can be
modified as needed. (the necessary permission will be given to access the
Wiki *


*Preferred  Meeting Day and  Time – please state Please adhere strictly to
the block meeting times on the attached ICANN58 Block draft schedule *

   - *Estimated Number of Attendees*
   - *Preferred Room set up – U-shape, classroom, theatre style, other -
   specify*
   -
*If head table needed, how many seated at head table? How many microphones
   at the head table?*
   - *Microphones*

*Table microphones -how many? *


*Standing -how many?      handheld microphones -how many?*


   - *Remote Participation*
   Will you have remote presenters?
   - *Audio Visual Requirements*



*Please mark which needed : *Adobe Connect room
*If this is a Private/Closed  meeting, please note the link to your regular
Adobe Connect room*

Audio streaming Public /Private

Telephone bridge

Recording

Transcription

Presentation Lap top

Audio Connection to the presentation lap top (video to show)

Projector

Please note:
Kindly inform technical staff in the room when you will be breaking for
morning/afternoon coffee/tea and lunch so that they are there to restart
the audio streaming, recordings and phone lines.



*Fixed Breaks* (Note: Requests for in-room coffee service and lunch should
be accompanied by the details of the person to whom the bill can be
charged.)
Lunch Break  12:15 – 13:45

Please let me know if you have any questions or concerns.
Thank you so much.

Kind regards.



Glen



*Glen de Saint Géry*

GNSO Secretariat

gnso.secretariat at gnso.icann.org

http://gnso.icann.org



*Follow the GNSO via Twitter @ICANN_GNSO*

*Find out more about the GNSO by taking our interactive courses
<http://learn.icann.org/courses/gnso> and visiting the GNSO Newcomer pages
<http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers>.*
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