[NCUC-EC] NCUC Procedures Rules EC Comment Period

Thu Apr 13 02:36:01 CEST 2017

Hello All,

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On Wed, Apr 12, 2017 at 1:33 PM, Renata Aquino Ribeiro <raquino at gmail.com>
wrote:

> 😞
> Won't make it to both, I think. Sorry
> But will try
>
> Em 12/04/2017 16:16, "farzaneh badii" <farzaneh.badii at gmail.com> escreveu:
>
>> Anna meant Thursday. It will be on Thursday at 16.00. Our bylaws
>> meeting will be on Friday.
>>
>> Farzaneh
>>
>> On Wed, Apr 12, 2017 at 3:11 PM, Renata Aquino Ribeiro <raquino at gmail.com
>> > wrote:
>>
>>> Hi
>>>
>>> Apologies, won't make it on Fri
>>>
>>> May have limited email access
>>>
>>> Em 12/04/2017 16:07, "hfaiedh ines" <hfaiedh.ines2 at gmail.com> escreveu:
>>>
>>>> Friday should be fine for me. I have added my comments to the document
>>>> too.
>>>>
>>>> 2017-04-11 21:25 GMT-04:00 Anna Loup <loupac5556 at gmail.com>:
>>>>
>>>>> Hello all,
>>>>>
>>>>> The call is going to be at 16.00 this Friday. I will email Maryam to
>>>>> schedule to call for the EC.
>>>>>
>>>>> Anna Loup
>>>>>
>>>>> On Tue, Apr 11, 2017 at 12:33 PM, Renata Aquino Ribeiro <
>>>>> raquino at gmail.com> wrote:
>>>>>
>>>>>> Hi all
>>>>>>
>>>>>> Answers inline
>>>>>>
>>>>>> On Tue, Apr 11, 2017 at 1:58 PM, farzaneh badii
>>>>>> <farzaneh.badii at gmail.com> wrote:
>>>>>> >
>>>>>> >
>>>>>> > Farzaneh
>>>>>> >
>>>>>> > On Tue, Apr 11, 2017 at 12:31 PM, Renata Aquino Ribeiro <
>>>>>> raquino at gmail.com>
>>>>>> > wrote:
>>>>>> >>
>>>>>> >> Hi
>>>>>> >>
>>>>>> >> Thank you for this comprehensive document.
>>>>>> >> I've answered the poll and commented on the doc.
>>>>>> >>
>>>>>> >> I am confused about the outreach session.
>>>>>> >> Procedures demand a list of things from the proposer but I haven't
>>>>>> >> seen dedicated budget for outreach.
>>>>>> >> How can we demand from the proposer a list of requirements if no
>>>>>> >> budget or association with NCUC is present?
>>>>>> >
>>>>>> >
>>>>>> > Since I completed the outreach part and specifically mentioned not
>>>>>> to
>>>>>> > allocate special budget to general outreach, I will explain.
>>>>>>
>>>>>> Btw says Farrell Folly all over the doc in huge letters
>>>>>> Although I understand the contributors are to be acknowledged, perhaps
>>>>>> this would be better as a last part of the document  (credits)
>>>>>> As it is a collective work, though, of course the group knows best
>>>>>>
>>>>>> > As I said
>>>>>> > before, it is not a great idea to allocate a set budget to outreach
>>>>>> > activities because sometimes we get many good requests that we
>>>>>> might want to
>>>>>> > fund and sometimes we don't get many. Having a set budget can
>>>>>> prevent EC to
>>>>>> > approve things for the best interest of the constituency. What is
>>>>>> important
>>>>>> > for EC to consider is regional diversity and the benefit of the
>>>>>> outreach
>>>>>> > event. It should be assessed whether the person has received
>>>>>> funding before,
>>>>>> > whether the event they are going to do outreach has the type of
>>>>>> audience
>>>>>> > that could be potentially NCUC members, if the outreach plan is
>>>>>> detailed and
>>>>>> > whether the outreach requester is an active member.
>>>>>> >
>>>>>>
>>>>>> I agree w/ all this.
>>>>>> this better detailment is what takes me to the next point - if someone
>>>>>> doesn't detail (previous or after outreach) what should EC do?
>>>>>> will get back to this
>>>>>>
>>>>>>
>>>>>> > I dont understand your question on how can we demand a list of
>>>>>> requirements
>>>>>> > when there is no budget or association.
>>>>>>
>>>>>> some outreach are just about a member requesting a speaker or printed
>>>>>> material - should they follow the same process?
>>>>>>
>>>>>> > It is very clear that we consider
>>>>>> > such requests and if EC decides, it can give the funding to the
>>>>>> requestor.
>>>>>> > But what we don't have is a budget allocated specifically to
>>>>>> outreach for
>>>>>> > each year. of course if all EC members want to have a specific
>>>>>> budget and
>>>>>> > have a detailed outreach policy like that of the travel support,
>>>>>> then we can
>>>>>> > do that. I just pointed out that by allocating a strict budget to
>>>>>> outreach
>>>>>> > you might limit effective outreach activities. For example, if  we
>>>>>> need 4000
>>>>>> > USD for the outreach Africa event this year and we decide to use
>>>>>> NCUC
>>>>>> > budget, and we have a budget cap of 4000 USD for outreach for the
>>>>>> whole year
>>>>>> > then our hands will be tight.
>>>>>> >
>>>>>> > Moreover, while outreach is great, we also need to have events and
>>>>>> > activities for in-reach and make our current members active.
>>>>>> >
>>>>>>
>>>>>> agree w/ all this too
>>>>>>
>>>>>> also think inreach is priority and could be paired w/ events for
>>>>>> training in internet policymaking w/ veterans
>>>>>>
>>>>>>
>>>>>> >> Imagine if someone doesn't comply, also what could be the
>>>>>> consequence?
>>>>>> >> So I'd take maybe these would be good practices or recommendations
>>>>>> but
>>>>>> >> obligatory procedures seems a bit of a reach.
>>>>>> >> However, as I followed the work of the group as EC only, I
>>>>>> understand
>>>>>> >> this extended reach in scope could be something the members may
>>>>>> wish
>>>>>> >> to discuss.
>>>>>> >
>>>>>> >
>>>>>> > If someone does not comply with the requirements and arrange events
>>>>>> with our
>>>>>> > affiliation, we send a note to them and tell them to inform NCUC in
>>>>>> future
>>>>>> > events or we will contact the event organizers and tell them that
>>>>>> the
>>>>>> > affiliation they had was wrong.
>>>>>> >
>>>>>> > We need a process for those who want to do NCUC outreach or use
>>>>>> NCUC as
>>>>>> > their affiliation when organizing a session related to NCUC
>>>>>> mission. These
>>>>>> > procedures address them.
>>>>>> >>
>>>>>>
>>>>>> So getting back to this point
>>>>>>
>>>>>> OK if members are going to in touch w/ EC for their planning then they
>>>>>> have some support to properly picture any association they want to do.
>>>>>> Members have varied knowledge of NCUC and experience in planning
>>>>>> events.
>>>>>> I just hope some leeway is given when they are, in good will, offering
>>>>>> spaces to NCUC.
>>>>>> Better to educate then police people.
>>>>>>
>>>>>> Best,
>>>>>>
>>>>>> Renata
>>>>>>
>>>>>>
>>>>>>
>>>>>> >>
>>>>>> >> Best,
>>>>>> >>
>>>>>> >> Renata
>>>>>> >>
>>>>>> >>
>>>>>> >>
>>>>>> >> On Mon, Apr 10, 2017 at 12:15 PM, Anna Loup <loupac5556 at gmail.com>
>>>>>> wrote:
>>>>>> >> > Hello All,
>>>>>> >> >
>>>>>> >> > I am sending you the link for the Procedural Rules for
>>>>>> commenting.
>>>>>> >> >
>>>>>> >> >
>>>>>> >> > https://docs.google.com/document/d/1b-GyV4FQdIZ8MIWiKVznSsxl
>>>>>> b-_z7GQCZotf1g_wosk/edit?usp=sharing
>>>>>> >> >
>>>>>> >> > We will also be having a meeting to go over these rules. As a
>>>>>> way to
>>>>>> >> > ensure
>>>>>> >> > the availability of as many people as possible, please fill out
>>>>>> this
>>>>>> >> > Doodle
>>>>>> >> > poll by Tuesday at  11:59 UTC. Apologies for the short notice/
>>>>>> short
>>>>>> >> > timeframe.
>>>>>> >> >
>>>>>> >> > https://doodle.com/poll/ixeah9rcwtgs89tv
>>>>>> >> >
>>>>>> >> > Best,
>>>>>> >> > Anna Loup
>>>>>> >> >
>>>>>> >> > _______________________________________________
>>>>>> >> > NCUC-EC mailing list
>>>>>> >> > NCUC-EC at lists.ncuc.org
>>>>>> >> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>>>> >> >
>>>>>> >> _______________________________________________
>>>>>> >> NCUC-EC mailing list
>>>>>> >> NCUC-EC at lists.ncuc.org
>>>>>> >> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>>>> >
>>>>>> >
>>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> NCUC-EC mailing list
>>>>> NCUC-EC at lists.ncuc.org
>>>>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>>>
>>>>>
>>>>
>>> _______________________________________________
>>> NCUC-EC mailing list
>>> NCUC-EC at lists.ncuc.org
>>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>
>>>
>>
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