[NCUC-EC] Agenda for NCUC Hyderabad meeting
farzaneh badii
farzaneh.badii at gmail.com
Mon Oct 31 06:51:47 CET 2016
Hi Rafik
as to RDS I recommended Ayden so that we give a role to the new active
members too. Up to the EC. Maybe Stephanie can help out Ayden with the
update.
On 31 October 2016 at 02:20, Rafik Dammak <rafik.dammak at gmail.com> wrote:
> Hi,
>
> updated draft for constituency day, https://schedule.icann.
> org/event/8czp/non-commercial-users-constituency-ncuc , the session will
> be just after Board-NCSG meeting, starting at 11:00am
>
> we have lunch time in middle and we need to manage that. I will reach
> those volunteers and ping them to be ready, maybe they can prepare slides
> we will ask each speaker to give a briefing about the current status and
> what actions needed from NCUC.
>
> 1- Introduction (max 20min)
> * Tour de table & introductions
> * Short overview about NCUC and activities: why should you join NCUC
>
> 2- Briefings about ongoing discussion:
>
> * Policy Topics:
>
> new gTLD subsequent procedures, [Avri]
>
> Right Protections Mechanisms,[Kathy]
>
> Registration Directory Services [Ayden] [Why not Stephanie here?]
>
> * non-Policy Interest Topics:
>
> Workstream 2:
>
> Transparency [Michael]
>
> Human Rights [Niels]
>
> Auction proceeds, Public Interest [We can remove them while the former
> charter will be approved in Hyderabad and we need to strategize]
>
> 3 letters at 2nd level (proposed by Carlos Affonso)
>
> GNSO futures (Stephanie) [we may remove this while we have several
> sessions with CSG and GNSO at-large]
>
> [add break at some time ]
>
> 3- Meeting with other groups (TBC):
>
> Khaled Koubaa, new Board member and NCUC member (I already invited him)
>
> *Chairing Skills program, Sandra [I need to confirm wih her]*
>
> *ICANN Finance team asked if they can present an operation update
> : Enterprise Risk Management update , Budget Process: FY18 Operating Plan &
> Budget for PTI and ICANN, Funds Under Management;
> KPI/Dashboard; Human Resources; Outreach/Engagement of Broader ICANN
> Community [I need to confirm with them]*
>
> 4- Administrative matters:
> • Activities report from NCUC Executive Committee [Milon and Rafik]
> • Bylaw update [Milton], including Empowered Community addition, bylaws
> changes
> * Election update [Rafik]
> • Intersessional meeting [Rafik]
> 5- AOB
>
>
> for NCUC bylaws session: https://schedule.icann.org/event/8cvQ/gnso-non-
> commercial-users-constituency-ncuc-bylaws-change
> 1- Update about the current status and timeline [because the current
> election schedule, we can get adjust the timeline]
> 2- Going through issues list and resolution [Farzaneh, can you please
> compile all open issues we have till now?]
> 3- AOB
>
> @Milton can you share the agenda for NCUC outreach session?
>
> Best,
>
> Rafik
>
> 2016-10-31 1:41 GMT+09:00 farzaneh badii <farzaneh.badii at gmail.com>:
>
>> Hi
>>
>> Below is my suggestion for speakers. As soon as you agree I will send a
>> note to them so that they know.
>>
>>
>>
>> On 29 October 2016 at 01:00, Rafik Dammak <rafik.dammak at gmail.com> wrote:
>>
>>> Hi Milton,
>>>
>>> this the agenda draft I got based on some previous comments and so it is
>>> open for amendments (adding or removing things)
>>>
>>> For constituency day
>>>
>>> 1- Introduction
>>> * Tour de table & introductions
>>> * Short overview about NCUC and activities: why should you join NCUC [Rafik,
>>> Milton, and any other volunteer. be passionate, tell them about our
>>> achievements and how people can get involved. I will send an email to the
>>> fellows and invite those who are interested to attend this part, but you
>>> need to tell me the time]
>>>
>>> 2- Briefings about ongoing discussion:
>>>
>>> * Policy Topics:
>>>
>>> new gTLD subsequent procedures, [Avri] Right Protections Mechanisms,
>>> [Kathy] Registration Directory Services [Ayden]
>>>
>>> * non-Policy Interest Topics:
>>>
>>> Workstream 2: [Jurisdiction, SO/AC accountability *(any other
>>> subgroup to add) ] I suggest instead of Jurisdiction and accountability,
>>> have transparency (Michael Karanikolas, and Human Right (Niels)*
>>>
>>> Auction proceeds, Public Interest, [Who do you have in mind? no one
>>> is coming to my mind]
>>>
>>> 3 letters at 2nd level (proposed by Carlos Affonso)== Is Carlos going
>>> to be there? If not we need to see who can cover this
>>>
>>> GNSO futures (Stephanie), Empowered Community( I think we can
>>> discuss empowered community during bylaws report)
>>>
>>> 3- Meeting with other groups (TBC):
>>>
>>> *Sandra asked if she can present about chairing skills program from
>>> ICANN academy*
>>>
>>> *ICANN Finance team asked if they can present an operation update
>>> : Enterprise Risk Management update , Budget Process: FY18 Operating Plan &
>>> Budget for PTI and ICANN, Funds Under Management;
>>> KPI/Dashboard; Human Resources; Outreach/Engagement of Broader ICANN
>>> Community*
>>>
>>> 4- Administrative matters:
>>> • Activities report from NCUC Executive Committee [Milon and Rafik]
>>> • Bylaw update [Milton]
>>> * Election update [Rafik]
>>> • Intersessional meeting [Rafik]
>>> 5- AOB
>>>
>>> Best,
>>>
>>> Rafik
>>>
>>> 2016-10-29 7:36 GMT+09:00 Mueller, Milton L <milton at gatech.edu>:
>>>
>>>> Rafik:
>>>> It would help to get an outline or a draft agenda for the NCUC meeting.
>>>> It seems we will have limited time and that means we will have to plan the
>>>> agenda carefully to make sure we cover the important things.
>>>>
>>>> Milton L Mueller
>>>> Professor, School of Public Policy
>>>> Georgia Institute of Technology
>>>>
>>>> On Oct 25, 2016, at 04:03, Grace Githaiga <ggithaiga at hotmail.com>
>>>> wrote:
>>>>
>>>> Thanks Rafik.
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> ------------------------------
>>>> *From:* NCUC-EC <ncuc-ec-bounces at lists.ncuc.org> on behalf of Rafik
>>>> Dammak <rafik.dammak at gmail.com>
>>>> *Sent:* Monday, October 24, 2016 11:09 AM
>>>> *To:* farzaneh badii
>>>> *Cc:* Exec. Comm
>>>> *Subject:* Re: [NCUC-EC] NCUC election timeline/ Announcement
>>>>
>>>> Hi Farzaneh,
>>>>
>>>> Thanks for the response.
>>>> if there is no objection, I will direct Maryam to check if she can
>>>> prepare the new voters list and setup the checkin for those who didnt do
>>>> last and new, to make it a light process.
>>>> I will send the announcement in few hours, including the suggested
>>>> edits. so if you have any additiona change, please do it asap.
>>>>
>>>> Best,
>>>>
>>>> Rafik
>>>>
>>>> 2016-10-23 22:55 GMT+09:00 farzaneh badii <farzaneh.badii at gmail.com>:
>>>>
>>>>> Hi Rafik
>>>>>
>>>>> Using NCSG checked in list makes sense. I don't foresee a problem
>>>>> using ncsg list and do check in only for those who have not checked in or
>>>>> are new.
>>>>>
>>>>> On 23 Oct 2016 9:35 a.m., "Rafik Dammak" <rafik.dammak at gmail.com>
>>>>> wrote:
>>>>>
>>>>>> Thanks everyone.
>>>>>> I will make the edits. however I need some feedback about the check-in
>>>>>> - shall we use NCSG voter list and then do check-in for new members
>>>>>> and those who didn't check at that election
>>>>>> - shall we do the check-in for the whole membership
>>>>>>
>>>>>> please respond to this quickly so we can start that process.
>>>>>>
>>>>>> @Maryam is it possible to prepare to start the check-in this week.
>>>>>>
>>>>>> @Milton to respond to your comment, I am not sure there is any text
>>>>>> in NCUC bylaws regarding my case of being eligible to run or not again.
>>>>>> What I am pretty sure is that during GNSO council election, I responded to
>>>>>> the question and stated that I am not going to run.
>>>>>>
>>>>>> Best,
>>>>>>
>>>>>> Rafik
>>>>>>
>>>>>> 2016-10-23 11:29 GMT+09:00 João Carlos Rebello Caribé <
>>>>>> caribe at entropia.blog.br>:
>>>>>>
>>>>>>> Fine, go ahead.
>>>>>>>
>>>>>>>
>>>>>>> Em 20/10/2016, às 04:00, Rafik Dammak escreveu:
>>>>>>>
>>>>>>> Hi everyone,
>>>>>>>
>>>>>>> I am sending here the email I will send to announce the election and its timeline. we have to get it, to be aligned with our charter review timeline too (I just send to the list an announcement about the second round).
>>>>>>>
>>>>>>> please review the announcement carefully and suggest some changes, we need
>>>>>>>
>>>>>>>
>>>>>>> - a clear text about Peter case.
>>>>>>> - decide about check-in process: shall we use the voting list for NCSG election and do quick check-in for those who didn't do it for NCSG or shall we have a full check-in process. this is important because we have the voting to approve the new charter.
>>>>>>>
>>>>>>> Best,
>>>>>>>
>>>>>>> Rafik
>>>>>>>
>>>>>>> ==================================================
>>>>>>>
>>>>>>> Hi everyone,
>>>>>>>
>>>>>>> It is time for NCUC to get its annual election for Chair and Executive Committee for 2017. For this year, we are also going to vote for the amended charter.
>>>>>>>
>>>>>>>
>>>>>>> I. Positions
>>>>>>>
>>>>>>> The positions to be filled are:
>>>>>>>
>>>>>>> 1. Chair [currently held by Rafik Dammak, eligible for another term]
>>>>>>> 2. EC – Europe [currently held by Farzanhe Badii, eligible for another term]
>>>>>>> 3. EC - Africa [currently held by Grace Githaiga, term limited]
>>>>>>> 4. EC – Asia/Australia/Pacific [currently vacant]
>>>>>>> 5. EC – North America [currently held by Milton Mueller, eligible for reelection]
>>>>>>> 6. EC – Latin America/ Caribbean [currently held by João Carlos R. Caribe, eligible for reelection]
>>>>>>>
>>>>>>> Biographies on the current members are available from http://www.ncuc.org/governance/executive-committee/
>>>>>>>
>>>>>>> NCUC EC really needs committed volunteers who are willing to donate a few hours a week to collaboration in order to help ensure that civil society's voice is heard in ICANN. The EC’s responsibilities are administrative management, in-reach and outreach, and interfacing with ICANN’s staff and community as needed. NCUC Chair has also several duties and roles to fulfill. If you think that you or someone you know would be well suited to the tasks involved, then please consider nominating accordingly.
>>>>>>>
>>>>>>> The election will also concern the approval of the new NCUC charter. According to article VIII of the current NCUC bylaws:
>>>>>>>
>>>>>>> "*Charter amendments shall be passed if at least two thirds of the votes cast in the election favor its adoption (provided 40% or more of the eligible Voters cast a ballot in the election).*"
>>>>>>>
>>>>>>> Because the charter amendment, we really need a good turnout and participation of our membership in the vote,
>>>>>>>
>>>>>>> The information about the ballot, how to vote and cast ballot would be shared later.
>>>>>>>
>>>>>>> II. Timetable
>>>>>>>
>>>>>>> The process begins this coming Monday, 31st October. The timetable will be as follows:
>>>>>>>
>>>>>>>
>>>>>>> - 31 Oct. - 13 Nov.: Nominations period , nomination to be submitted to NCUC list
>>>>>>> - 14 Nov-20 November: Candidates submit statements to NCUC list , including the candidates/members call
>>>>>>> - 21 Nov. - 4 Dec: Election period / charter vote
>>>>>>> - 5 Dec: Results announcement
>>>>>>>
>>>>>>>
>>>>>>> During the first two-week period, any member can self-nominate or nominate any other member http://www.ncuc.org/about/members/.
>>>>>>>
>>>>>>> In the second period, the nominees must notify colleagues via the mail list whether they accept the nomination, and if they do, submit a candidate statement (see below) .
>>>>>>>
>>>>>>> At the voting period, ballots will be emailed from this email address tally at icann.org . Staff will then run the tally software and announce the vote, and the new EC will be set up soon thereafter. Only those who check-in and included in the voters list will receive the ballot.
>>>>>>>
>>>>>>>
>>>>>>> III. Participation
>>>>>>>
>>>>>>> We will conduct a quick check-in process to build the voter list, similar to the process done for NCSG election. The process will start soon. You just need to respond to the email to be considered as active and added to the voters list.
>>>>>>>
>>>>>>> if you would like to correct current email address in our data base in order for staff to send you a ballot. So within the next couple weeks, Maryam Bakoshi will send mail to every address in our data base asking for a reply email confirming that it is the valid address for the individual member or organizational representative listed at http://www.ncuc.org/about/members/ . Please make sure that her message does not get lost in a spam filter. Her address maryam.bakoshi at icann.org <http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-discuss>
>>>>>>>
>>>>>>>
>>>>>>> IV. Candidate Statements
>>>>>>> For the statement, the nominated candidate should answer:
>>>>>>>
>>>>>>> 1. Why do you want to serve on the EC?
>>>>>>>
>>>>>>> 2. Provide a brief biography of recent experience, associations, and affiliations relevant to serving on the Executive Committee. Describe the relevance of your personal and professional experience to serve on the NCUC Executive Committee, and identify any conflicts of interests you might have.
>>>>>>>
>>>>>>> 3. The EC performs several functional responsibilities for the Constituency. What level of time commitment can you bring to your EC role on a weekly and overall basis? Describe any concerns or limitations on your ability to attend online meetings of the Executive Committee and ICANN Meetings in person.
>>>>>>>
>>>>>>> 4. Communication with the membership is critical. How would you keep members apprised of your EC-related activities?
>>>>>>>
>>>>>>> 5. How do you foresee NCUC’s function, scale, or role changing in the future? What areas of ICANN policy, if any, need more attention and why?
>>>>>>>
>>>>>>> Incumbent candidates should answer in a manner that is both backward and forward looking, i.e. taking note of their contributions and work in the previous year.
>>>>>>>
>>>>>>> The statements should be relatively concise, e.g. a couple paragraphs per question.
>>>>>>>
>>>>>>>
>>>>>>> V. "Meet the Candidates” confcall
>>>>>>>
>>>>>>> In the week prior to the voting period, we will organize a confcall for the membership to ask candidates. The date/time will be decided and shared during that week.
>>>>>>>
>>>>>>> There will be further communication to give more details about the process and responding to your questions and inquiries.
>>>>>>>
>>>>>>>
>>>>>>> Best Regards,
>>>>>>>
>>>>>>> Rafik Dammak
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> NCUC-EC mailing list
>>>>>>> NCUC-EC at lists.ncuc.org
>>>>>>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> João Carlos R. Caribé
>>>>>>> Transdisciplinary Consultant - Wazushi
>>>>>>> NETmundial Initiative Counselor
>>>>>>> ICANN NCUC Executive Committee member
>>>>>>>
>>>>>>> http://about.me/caribe
>>>>>>>
>>>>>>> Skype joaocaribe
>>>>>>> +55(021) 9 8761 1967
>>>>>>>
>>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> NCUC-EC mailing list
>>>>>> NCUC-EC at lists.ncuc.org
>>>>>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>>>>
>>>>>>
>>>> _______________________________________________
>>>> NCUC-EC mailing list
>>>> NCUC-EC at lists.ncuc.org
>>>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>>
>>>>
>>>
>>
>>
>> --
>> Farzaneh
>>
>
>
--
Farzaneh
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