[NCUC-EC] NCUC Meeting Request - Helsinki

[Rafik Dammak]

hi everyone,

attached the schedule for Helsinki Policy meeting. it is totally different
format.
we are not gonna to have the usual constituency day and most of GNSO slots
are used by GNSO council or PDP WGs, in addition to the cross-community
meetings (to discuss topics agreed between SO/AC).

moreover, the decision to approve request will be made by GNSO chair and
vice-chairs. Tapani (in cc) asked the NCSG PC about sessions they would
like to request. I concur with him that we should give priority to NCSG PC
and since it is policy meeting, most of session will about the topics
discussed there. what it sounds available is mostly the lunch time slot
(90min, I am still checking about other available slots) .

personally, I don't see a reason to ask for NCUC internal meeting unless we
have something urgent to do or get strong case..

Best,

Rafik
---------- Forwarded message ----------


Dear Rafik,

Would you please provide the following information for your Stakeholder
Group/Constituency meeting requests for the Helsinki Policy Forum. Please
let me have these no later than *18 May 2016.*

Attached please find the GNSO Draft schedule for Policy meetings in
Helsinki and the ICANN56 Block Schedule
<https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planning>Planning.
We hope that these two schedules will help you find suitable non
conflicting slots for any other Policy related meetings your groups may
like to schedule during the week.

Since the Policy Forum meeting will only be four days long and different
from other typical meetings that have been held there will be a certain
restriction of meeting space. However there will be restricted space
available each day for some GNSO related meetings from 08:00-18:30 with
full AV facilities.

Bi-lateral meetings with the GNSO Council as well as Stakeholder
Group/Constituency meeting requests will be sent to the GNSO Council chair
and vice chairs for their consideration before they are published on the
schedule.

Please note that private meetings held over the lunch break should fall in
with the lunch break time slots which are 12:00-13:30.

*Please provide a Session Title, and Overview for each meeting*
*Who Should Attend?*



All *publicly* posted sessions *MUST* have a description. What is the
session about? Who is the audience? Speakers?
• a breakdown of topics to be discussed
• a list of speakers/panellists split up according to relevant subject
• an explanation of the session’s goals and expected outcomes
• hyperlinks to relevant documentation.

The objective is to ensure that community leaders and participants,
especially remote participants, are able to evaluate whether or not this is
a session they wish to attend, so the more information you can give about
it the better.

·        *Preferred  Day/Time – please state *

Avoid overlapping regularly scheduled breaks (see below).

·        *Estimated Number of Attendees *

·        *Remote Participation*

Will you have remote presenters

·        *Audio Visual Requirements*

                        Please note any special requests with regard to:

Adobe connect,
* - name of person who could run Adobe Connect *audio streaming,
recording,
transcription,
teleconferencing,
Presentation lap top,
Audio connection to the presentation laptop (video to show, etc).





*Please note: Kindly inform the Technical Staff in the room when you will
be breaking for morning/afternoon coffee breaks and lunch breaks so that
they are there to restart the audio streaming, the recordings and the phone
lines. Helsinki Schedule – time blocks*

08:00-09:00    60 min (Welcome on Monday Only)

09:15-10:30    75 min

10:30-10:45    15 min COFFEE BREAK

10:45-12:00    75 min

12:00-13:30    90 min LUNCH BREAK

13:30-14:45    75 min

14:45-15:15    30 min COFFEE BREAK

15:15-16:45    90 min CROSS COMMUNITY DISCUSSIONS

17:00-18:30    90 min CROSS COMMUNITY DISCUSSIONS


Given that this is the first time we are experimenting with the meeting B
format, it is still unclear what room availability there will be so please
be patient & understanding, we will do our best to accommodate your
meetings.

Please let me know if you have any questions or concerns.
Thank you so much.

Kind regards.



Glen
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ncuc.org/pipermail/ncuc-ec/attachments/20160509/79c66fb3/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Helsinki GNSO draft schedule for Helsinki v2.xlsx
Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Size: 15136 bytes
Desc: not available
URL: <http://lists.ncuc.org/pipermail/ncuc-ec/attachments/20160509/79c66fb3/attachment.xlsx>