<div dir="ltr">hi everyone,<div><br></div><div>attached the schedule for Helsinki Policy meeting. it is totally different format.</div><div>we are not gonna to have the usual constituency day and most of GNSO slots are used by GNSO council or PDP WGs, in addition to the cross-community meetings (to discuss topics agreed between SO/AC).</div><div><br></div><div>moreover, the decision to approve request will be made by GNSO chair and vice-chairs. Tapani (in cc) asked the NCSG PC about sessions they would like to request. I concur with him that we should give priority to NCSG PC and since it is policy meeting, most of session will about the topics discussed there. what it sounds available is mostly the lunch time slot (90min, I am still checking about other available slots) .</div><div><br></div><div>personally, I don't see a reason to ask for NCUC internal meeting unless we have something urgent to do or get strong case.. </div><div><br>
Best,</div><div><br></div><div>Rafik<br><div class="gmail_quote">---------- Forwarded message ----------<br><br><div lang="FR" link="blue" vlink="purple"><div><p class="MsoNormal"><br></p><div><div class="h5">
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Dear Rafik,<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Would you please provide the following information for your Stakeholder Group/Constituency meeting requests for the Helsinki
Policy Forum. Please let me have these no later than <b>18 May 2016.<u></u><u></u></b></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Attached please find the GNSO Draft schedule for Policy meetings in Helsinki and the
<span style="color:#1f497d"><a href="https://community.icann.org/display/ccmeetschedplan/Meeting+Schedule+Planning" target="_blank">ICANN56 Block Schedule </a></span>Planning. We hope that these two schedules will help you find suitable non conflicting slots for any other
Policy related meetings your groups may like to schedule during the week.<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Since the Policy Forum meeting will only be four days long and different from other typical meetings that have been held there
will be a certain restriction of meeting space. However there will be restricted space available each day for some GNSO related meetings from 08:00-18:30 with full AV<b>
</b>facilities. <u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Bi-lateral meetings with the GNSO Council as well as Stakeholder Group/Constituency meeting requests will be sent to the GNSO
Council chair and vice chairs for their consideration before they are published on the schedule.</span><span lang="EN-US"><br>
</span><span lang="EN-US" style="font-family:"Arial","sans-serif""><br>
Please note that private meetings held over the lunch break should fall in with the lunch break time<span style="color:#1f497d">
</span>slots which are 12:00-13:30. </span><span lang="EN-US"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span lang="EN-US" style="font-family:"Arial","sans-serif"">Please provide a Session Title, and Overview for each meeting</span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""> <span style="color:#222222"><br>
<strong><span style="font-family:"Arial","sans-serif"">Who Should Attend?</span></strong><span> </span></span></span><span lang="EN-US" style="color:#1f497d"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:72.0pt"><span lang="EN-US" style="font-family:"Arial","sans-serif""><u></u> <u></u></span></p>
<p class="MsoNormal" style="margin-left:72.0pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">All
<b>publicly</b> posted sessions <b>MUST</b> have a description. What is the session about? Who is the audience? Speakers?
<br>
• a breakdown of topics to be discussed<br>
• a list of speakers/panellists split up according to relevant subject<br>
• an explanation of the session’s goals and expected outcomes<br>
• hyperlinks to relevant documentation.<br>
<br>
The objective is to ensure that community leaders and participants, especially remote participants, are able to evaluate whether or not this is a session they wish to attend, so the more information you can give about it the better.<u></u><u></u></span></p>
<p style="margin-left:108.0pt">
<u></u><span lang="EN-US" style="font-family:Symbol"><span>·<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><b><span lang="EN-US" style="font-family:"Arial","sans-serif"">Preferred Day/Time – please state
</span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-right:0cm;margin-bottom:12.0pt;margin-left:72.0pt">
<span lang="EN-US" style="font-family:"Arial","sans-serif"">Avoid overlapping regularly scheduled breaks (see below).
<u></u><u></u></span></p>
<p style="margin-right:0cm;margin-bottom:12.0pt;margin-left:108.0pt">
<u></u><span lang="EN-US" style="font-family:Symbol"><span>·<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><b><span lang="EN-US" style="font-family:"Arial","sans-serif"">Estimated Number of Attendees
</span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><u></u><u></u></span></p>
<p style="margin-left:108.0pt">
<u></u><span lang="EN-US" style="font-family:Symbol"><span>·<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><b><span lang="EN-US" style="font-family:"Arial","sans-serif"">Remote Participation</span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:72.0pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Will you have remote presenters<u></u><u></u></span></p>
<p style="margin-left:108.0pt">
<u></u><span lang="EN-US" style="font-family:Symbol"><span>·<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><b><span lang="EN-US" style="font-family:"Arial","sans-serif"">Audio Visual Requirements</span></b><span lang="EN-US" style="font-family:"Arial","sans-serif""><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:72.0pt">
<span lang="EN-US" style="font-family:"Arial","sans-serif""> Please note any special requests with regard to:<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-right:288.0pt;margin-bottom:0cm;margin-left:180.0pt;margin-bottom:.0001pt">
<span lang="EN-US" style="font-family:"Arial","sans-serif"">Adobe connect,<b> - name of person who could run Adobe Connect<br>
</b>audio streaming, <br>
recording, <br>
transcription, <br>
teleconferencing,<br>
Presentation lap top,<br>
Audio connection to the presentation laptop (video to show, etc). <u></u><u></u></span></p>
<p class="MsoNormal" style="margin-right:288.0pt;margin-bottom:12.0pt;margin-left:72.0pt">
<span lang="EN-US" style="font-family:"Arial","sans-serif""><u></u> <u></u></span></p>
<p class="MsoNormal" style="margin-right:288.0pt;margin-bottom:12.0pt;margin-left:36.0pt">
<span lang="EN-US" style="font-family:"Arial","sans-serif""> <b>Please note: Kindly inform the Technical Staff in the room when you will be breaking for morning/afternoon coffee breaks and lunch breaks so that they are there to restart the audio streaming,
the recordings and the phone lines.<br>
<br>
Helsinki Schedule – time blocks<u></u><u></u></b></span></p>
<p class="MsoNormal" style="margin-left:35.4pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">08:00-09:00<span>
</span>60 min<span> </span>(Welcome on Monday Only)<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:35.4pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">09:15-10:30<span>
</span>75 min<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:35.4pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">10:30-10:45<span>
</span>15 min<span> </span>COFFEE BREAK<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:35.4pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">10:45-12:00<span>
</span>75 min<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:35.4pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">12:00-13:30<span>
</span>90 min<span> </span>LUNCH BREAK<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:35.4pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">13:30-14:45<span>
</span>75 min<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:35.4pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">14:45-15:15<span>
</span>30 min<span> </span>COFFEE BREAK<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:35.4pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">15:15-16:45<span>
</span>90 min<span> </span>CROSS COMMUNITY DISCUSSIONS<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:35.4pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">17:00-18:30<span>
</span>90 min<span> </span>CROSS COMMUNITY DISCUSSIONS<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="EN-US" style="font-family:"Arial","sans-serif""><br>
Given that this is the first time we are experimenting with the meeting B format, it is still unclear what room availability there will be so please be patient & understanding, we will do our best to accommodate your meetings.<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Please let me know if you have any questions or concerns.<br>
Thank you so much.<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Arial","sans-serif"">Kind regards.<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:72.0pt"><span lang="EN-US" style="font-family:"Arial","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif"">Glen<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:72.0pt"><br></p>
<p class="MsoNormal" style="margin-left:72.0pt"><span style="font-family:"Arial","sans-serif""><u></u> <u></u></span></p>
<p class="MsoNormal" style="margin-left:72.0pt"><u></u> <u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
</div></div></div>
</div>
</div><br></div></div>