[NCUC-EC] Tasks and planning
Rafik Dammak
rafik.dammak at gmail.com
Fri Jan 8 11:05:06 CET 2016
Hi Farzaneh,
2016-01-07 2:57 GMT+09:00 farzaneh badii <farzaneh.badii at gmail.com>:
> Hi Rafik
>
> I will not be coming to Marrakech but will try to attend the EC meeting
> *remotely*.
>
> thanks, I scheduled an EC breakfast meeting in sunday with remote
participation channels.
> My US visa has been approved and I will be in LA for intersessional. Is it
> possible for NCUC to have an outreach event then?
>
> I think for special financial request, your idea of having a conference
> call with finance staff about it is great. I suggest that at the same time
> drafting the proposals we also inform the members about the special
> financial request to be truly bottom up and let our members have a say as
> well if they wish to.
>
>
> I will reach the finance team to schedule a call.
what I am thinking is to get the draft requests (basically a short
description of the activity and expected outcomes) by 15th Jan (when we
are going to have our EC call) and just after that sharing the announcement
in the NCUC list embedded with those drafts and asking members for more
ideas. the drafts would give the, some guidance, they also can comment and
weight them.
we don't need so much elaborated proposals for now. so I would like to ask
everyone to send proposal by next friday.
we can also follow ALAC/RALOs approach and put some criterias, timeline
etc. we will create a wiki space as working space for that purpose. as EC
we will have to review the proposal, fill details and ensure that they are
complete and consistent.
I copied below the announcement made in alac as example from where we can
get some ideas
-------------------------------------------------------
The FY17 Special Community Request process has started. This process
pertains to a dedicated part of the overall ICANN annual budget that is set
aside to fund specific requests from the community for activities that are
not already included in the recurring ICANN budget. FY17 Special Community
Requests cover the period 1 July 2016 through 30 June 2017.
The relevant information is available on the At-Large FY17 Budget
Development Workspace<
https://community.icann.org/display/atlarge/At-Large+FY17+Budget+Development+Workspace>,
including the key deadlines, details of the process, principles and the
request template.
The members of the ALAC Finance and Budget Sub-Committee (FBSC) have agreed
to the following criteria for At-Large proposals:
· Outreach should not be a major focus. Activities to improve
engagement with existing members are encouraged.
· If any request is made on outreach, it should probably go through
the CROPP program and not this special request process.
· Proposals should include ways in which will make the ALAC and/or
the At-Large community more effective and develop the At-Large community.
· RALO requests must go through a bottom up process within their RALO
prior to being submitted for consideration by the FBSC.
· RALOs should consider the General Assembly / Summit timeline
· They must be explicitly supported by the RALO representative on the
FBSC.
· Staff is currently expecting that basic resources for community
communications / printing will be supported through the core ICANN budget,
but that community proposals for printing, etc. will be accepted as a
back-up in case expectations change. Specific proposals for communications
resources beyond simple printing and editing functions should be prepared
and submitted.
Best
>
> Farzaneh
>
>
>
>
> On 31 December 2015 at 00:17, Rafik Dammak <rafik.dammak at gmail.com> wrote:
>
>> Hi farzaneh,
>>
>>
>> Thanks for the comments,
>>
>> 2015-12-31 2:46 GMT+09:00 farzaneh badii <farzaneh.badii at gmail.com>:
>>
>>> Hello Rafik
>>>
>>> As to EC meeting in Morocco, I will not be attending in person, might
>>> be able to make it in person
>>>
>>> I am not sure to understand here, are you saying that you will be able
>> to attend remotely?
>> for EC meeting, I was thinking about a breakfast session or morning
>> timeslot, in a day to TBC and avoiding to clash with any accountability
>> session.
>>
>>
>>> We (Ed Sarah and I) might be able to publish a report on ICANN DIDP is
>>> it possible to put a request for that if it is finalised on time? Is it
>>> also possible to ask if the ncuc members have something current and related
>>> to ncuc and the pressing issues related to icann that they want to
>>> publish?
>>>
>>> the deadline for printouts ready with design and so on is 5th February,
>> if we are requesting help for the design, we have to send content by 10th
>> January. I guess that is doable to get the DIDP report if submitted by the
>> deadline design and content included (5th Feb).
>> I think the publication is about NCUC related material and content for
>> example posters etc for outreach purpose.
>> are you suggesting that we printout more reports etc?
>> I will check with the staff for communication because we have the limits
>> of the allocated budget (for example printing some pages for handouts
>> during NCUC session may be possible in situ and handled by Maryam while
>> something well-designed and more professional looking material need to be
>> shipped)
>>
>>> So far I have only received the electronic version of the invitation for
>>> LA. It might be sufficient.
>>>
>>
>> I will send reminder to ICANN staff. travel constituency will be back in
>> 4th Jan and we will have just one month to get our travel details arranged,
>>
>>> As to special financial request, are we going to issue a call to NCUC
>>> members for proposals and initiatives as well?
>>>
>>
>> I would think that EC should take the lead here and each EC member work
>> on drafting one request at least. myself I am thinking to propose several
>> requests based upon previous ones and also seeing what other groups did (I
>> will also work on financial request to support our GNSO staff proposals for
>> community support we are currently getting ).
>>
>> we should make such drafts in coming weeks and then possibly consulting
>> and asking for inputs. just issuing a call to NCUC membership may be not
>> enough to entice feedback (or just throwing some ideas which still have to
>> be worked out by the EC at the end).
>> so let's work on some proposals and then see if we can get comments and
>> support for them. we have also to be aware about the program limitations,
>> for example requests for extra travel support for ICANN meetings tended to
>> be rejected by ICANN finance team.
>> I am thinking if we should ask the ICANN Finance staff for a confcall
>> here to understand more the process and constraints to be effective?
>>
>>> As to the agenda for our meeting I would like to discuss the following:
>>> 1. CROPP, how we assign it to individuals how we should improve it and
>>> how it actually works. (it seems like each region gets one slot for the
>>> year I don't know much but I also would like to discuss the evaluation of
>>> projects when we receive them)
>>>
>> +1
>>
>>
>>> 2. Updating the website regarding what EC does. I think it would be
>>> good to have a brief description of our duties what we do etc. And I
>>> suggest a process illustration of ncuc governance structure. How we make
>>> public comments etc.
>>>
>>> yes. also having more content about policy issues for example. btw I am
>> not sure that we get the reports/posts for those who get the NCUC travel
>> funding for Dublin meeting
>>
>>> 3. Allocation of travel slots to ec members. I think EC members should
>>> also justify their request for travel and if it is not critical for them to
>>> attend the meeting the funding should go to other active ncuc members.
>>>
>>> Ok.
>>
>>> 4. Bylaws amendment. I suggest inviting Arun and see where we r at and
>>> where we want to go.
>>>
>>> I reached Arun last week. one idea is to resume the discussion in the
>> dedicated list (maybe having a confcall soon) and then sharing that in main
>> NCUC list. we got the google doc including several comments, we have to
>> work more there.
>>
>>> Thanks. I'll get back to you about the intersessional agenda.
>>>
>>>
>>> Thanks,
>>
>> Best,
>>
>> Rafik
>>
>>> On 28 Dec 2015 08:43, "Rafik Dammak" <rafik.dammak at gmail.com> wrote:
>>>
>>>> Hi everyone
>>>>
>>>> I know that is holidays period so I won't expect quick response but I
>>>> wanted to share here some task we have to do in short term:
>>>>
>>>>
>>>> - Marrakech meeting schedule:
>>>>
>>>> the deadline is 7th January to submit meeting requests for NCUC
>>>> sessions. we usually have the Tuesday constituency day and that would be
>>>> covered.
>>>>
>>>> do you think we should have an EC meeting in Marrakech? we can have
>>>> remote participation for those who won't be there.
>>>>
>>>> there is possibility to have a NCUC session for CS as usual in
>>>> Saturday, cooperating with Adam and Jean-Jacques for that.
>>>>
>>>>
>>>> - Call for volunteers for NCUC positions: we should start call for
>>>> volunteers for the different positions NCUC to fill , NCUC
>>>> representatives to NCSG EC, PC, GNSO SCI, PIR.
>>>>
>>>> @Maryam please find out previous calls so we can use and tweak them. we
>>>> need volunteers to drafts the positions descriptions and do this by January
>>>> and also agreeing about the process and criteria.
>>>>
>>>>
>>>> - NCPH meeting in LA planning & agenda: there is discussion about
>>>> the NCPH meeting agenda (please find attached the draft agenda). we will
>>>> also have our session during the meeting and before in Day 0.
>>>>
>>>> please review the agenda and share your input. other groups are pushing
>>>> for discussing GNSO review and its future.
>>>>
>>>> btw did you receive any communication from constituency travel for the
>>>> travel arrangement?
>>>>
>>>>
>>>> - Marrakech meeting NCUC material: the flyer should be updated so
>>>> we can get it printed for Marrakech meeting. any additional other material
>>>> you would like to make (deadline is 5th Feb)
>>>> - Special financial requests:
>>>>
>>>> deadline 15th February, we have the financial request process where we
>>>> can apply to get funding for some activities we would like to do. usually
>>>> NCUC applied every year to get support for an IGF workshop.
>>>>
>>>> any idea on what activities/initiatives, support we want to apply this
>>>> year (please find the documentation attached). you can check what was
>>>> requested for previous fiscal years here
>>>> https://community.icann.org/pages/viewpage.action?pageId=44958870
>>>>
>>>> we need to work on that and have clear plan for each request.
>>>>
>>>>
>>>> - NCUC travel policy: we should launch the call for those
>>>> interested to apply for NCUC support to attend Marrakech meeting. we should
>>>> do the call by January.
>>>>
>>>> as reminder http://www.ncuc.org/participate/ncuc-travel-support/
>>>>
>>>>
>>>> - CROPP & outreach: we should discuss about our plan CROPP slots.
>>>> one was allocated to Monika for conference in Brussels and she is working
>>>> with Farzaneh to organize a NCUC side event there in addition to the panel.
>>>> we should do the same for other CROPP slots i.e. having a NCUC side event
>>>> or specific outreach activity.
>>>>
>>>> this is just part of the outreach/in-reach efforts we have to work on.
>>>>
>>>> we will have an NCUC EC call in 15th Jan. any suggestions for agenda
>>>> items?
>>>>
>>>> Happy holidays,
>>>>
>>>> Best Regards,
>>>>
>>>> Rafik
>>>>
>>>> _______________________________________________
>>>> NCUC-EC mailing list
>>>> NCUC-EC at lists.ncuc.org
>>>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>>
>>>>
>>
>
>
> --
> Farzaneh
>
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