[NCUC-EC] 答复: Initiating NCUC travel support call for helsinki

farzaneh badii farzaneh.badii at gmail.com
Mon Apr 11 08:47:06 CEST 2016 

Hi Rafik,

I think this is good to go.

Thanks

Farzaneh

On 11 April 2016 at 08:42, Rafik Dammak <rafik.dammak at gmail.com> wrote:

> Hi ,
>
> @Peter Thanks, I added your suggested line. the updated call below. the
> call is getting longer with many details they are already n travel policy.
> I would like to send this today.
>
> Dear NCUC members:
>
> ICANN 56  will be held in Finland, Helsinki   27-30 June
> 2016. NCUC members can apply to receive funding to attend the meeting.
> The travel dates can be ideally from 26  June  to 1st July.
>
> The budget for each meeting for travel support is maximum
> of  $4,000. $4,000 is to be divided amongst the participants who are chosen
> to receive the support, i.e. not per person. Covered travel expenses may
> include conference-related airfare, visas or related fees, lodging, and
> airport taxis. If the actual cost of these items is greater than $2,000 the
> member will be responsible for the difference. NCUC cannot provide a per
> diem or cover any other expenses.  Selected travellers must make their
> own travel, accommodation,visa, and related arrangements and be reimbursed
> after the trip. NCUC cannot provide funds in advance of the meeting, or any
> administrative support. The recipients of NCUC travel support would be
> expected to send their blog posts within 4 weeks from the closure of ICANN
> meeting. According to the NCUC Travel Support Policy, supported
> travellers could only be reimbursed once they have delivered meeting
> reports or blog posts.
>
> Interested members should read carefully the terms and conditions of
> the policy available at
> http://www.ncuc.org/participate/ncuc-travel-support/ and send a proposal
> as to why they should receive funding to attend this ICANN meeting. They
> should also indicate the approximate amount of travel funding. Requests can
> be sent both for full funding and partial funding.Please apply by replying
> to  Maryam (maryam.bakoshi at icann.org) and Rafik (rafik.dammak at gmail.com).
>
> Since Sonigitu couldn't attend Marrakech meeting due to visa issue, his
> previous allocation was moved to Helsinki meeting.
>
> The deadline for application is 21st April. regardless getting or not the
> travel support, you may consider applying for the visa asap (check details
> here https://meetings.icann.org/en/helsinki56) since the deadline from
> the host country to apply for visa is 31st May.
>
> Best Regards,
>
> Rafik Dammak
>
> NCUC Chair
>
>
>
>
>
>
> 2016-04-10 22:34 GMT+09:00 Peter Green <seekcommunications at hotmail.com>:
>
>> Dear Rafik, Dear EC members,
>>
>> Glad that we initiate call for travel support of ICANN 56 for NCUC
>> members  in an early stage.
>>
>> I am ok with the following call, however with some emphasis.
>>
>> In order to avoid that supported members did not deliver meeting reports
>> or blog posts, coud we add a line in the red lines  for emphasis that:
>>
>> According to the NCUC Travel Support Policy, supported travelers could
>> only be reimbursed once they have delivered meeting reports or blog
>> posts.
>>
>> *See the finaly section of the Policy:*
>>
>> Reimbursement of Expenses
>>
>> After completion of a trip, a traveler must a) submit the brief post-trip
>> blog post mentioned in the Eligibility Criteria via email to the NCUC
>> Chair, with a Cc: to one other member of the Executive Committee; and then
>> b) submit scans of receipts for the above-mentioned expenses and a list
>> showing the sums in US dollars via email to the NCUC Chair and Treasurer.
>> Arrangements will then be made to reimburse the itemized expenses via an
>> interbank wire transfer.
>>
>> We could stress that without the report, the expenses would not be
>> covered.
>>
>> That's my point!
>>
>> {{I owe you a great apology here.
>> Due to issues of excessive mailbox bounces (thanks for Maryam's
>> notification), I was unsubscribed from the EC mailing list for a while.
>> That's why I did not receive emails from the EC for the past couple of
>> weeks, for which I feel so sorry.  Luckily, Rafik sent the email to our
>> individual emails. Thanks for that.
>>
>> I  have missed several threads in the EC mailing list, therefore without
>> reponses on my part.  Today I reviewd the archives of the EC mail list,
>> and surprisingly found that I began losing emails from the EC list on 15th,
>> March, with the thread titled "Marrakech follow-up ", which was two days
>> after I was back to Beiing from Marrakech.
>>
>> Sorry for such a loss of emails.  I have noted that my mailbox has
>> intermittent connectivity with the EC mailingst and have been trying to
>> find out the problems and then fix it. }}
>>
>>
>>
>> Best Regards
>> Peter
>>
>>
>>
>>
>> ------------------------------
>> *发件人:* Rafik Dammak <rafik.dammak at gmail.com>
>> *发送时间:* 2016年4月10日 19:21
>> *收件人:* ncuc-ec at lists.ncuc.org; Mueller, Milton L; farzaneh badii; Caribe
>> Joao Carlos; PeterGreen; Grace Githaiga
>> *主题:* Re: [NCUC-EC] Initiating NCUC travel support call for helsinki
>>
>>
>> Hi everyone,
>>
>> if there is no comment/objection by today, I will send this final version
>> to NCUC list in Monday to initiate the call.
>> Thanks.
>>
>> Best,
>>
>> Rafik
>>
>> 2016-04-07 12:06 GMT+09:00 Rafik Dammak <rafik.dammak at gmail.com>:
>>
>>> Hi everyone,
>>>
>>> I am sharing below the updated version. if we want the deadline by 21st
>>> april we have to make the call by next monday
>>>
>>> ======================================================
>>>
>>> Dear NCUC members:
>>>
>>> ICANN 56  will be held in Finland, Helsinki   27-30 June
>>> 2016. NCUC members can apply to receive funding to attend the meeting.
>>> The travel dates can be ideally from 26  June  to 1st July.
>>>
>>> The budget for each meeting for travel support is maximum
>>> of  $4,000. $4,000 is to be divided amongst the participants who are chosen
>>> to receive the support, i.e. not per person. Covered travel expenses
>>> may include conference-related airfare, visas or related fees, lodging, and
>>> airport taxis. If the actual cost of these items is greater than $2,000 the
>>> member will be responsible for the difference. NCUC cannot provide a per
>>> diem or cover any other expenses.  Selected travelers must make their
>>> own travel, accommodation,visa, and related arrangements and be reimbursed
>>> after the trip. NCUC cannot provide funds in advance of the meeting, or any
>>> administrative support. The recipients of NCUC travel support would be
>>> expected to send their blog posts within 4 weeks from the closure of ICANN
>>> meeting.
>>>
>>> Interested members should read carefully the terms and conditions of
>>> the policy available at
>>> http://www.ncuc.org/participate/ncuc-travel-support/ and send a
>>> proposal as to why they should receive funding to attend this ICANN
>>> meeting. They should also indicate the approximate amount of travel
>>> funding. Requests can be sent both for full funding and partial
>>> funding.Please apply by replying to  Maryam (maryam.bakoshi at icann.org)
>>> and Rafik (rafik.dammak at gmail.com).
>>>
>>>
>>> Since Sonigitu couldn't attend Marrakech meeting due to visa issue, his
>>> previous allocation was moved to Helsinki meeting.
>>>
>>> The deadline for application is 21st April. regardless getting or not
>>> the travel support, you may consider applying for the visa asap (check
>>> details here https://meetings.icann.org/en/helsinki56) since the
>>> deadline from the host country to apply for visa is 31st May.
>>>
>>> Best Regards,
>>>
>>> Rafik Dammak
>>>
>>
>> NCUC Chair
>>
>>>
>>> 2016-04-07 1:07 GMT+09:00 Mueller, Milton L <milton at gatech.edu>:
>>>
>>>> Lets make the application deadline April 21 so we can discuss them on
>>>> April 22 call if necessary
>>>>
>>>> > -----Original Message-----
>>>> > From: NCUC-EC [mailto:ncuc-ec-bounces at lists.ncuc.org] On Behalf Of
>>>> Tapani
>>>> > Tarvainen
>>>> > Sent: Tuesday, April 5, 2016 6:14 AM
>>>> > To: ncuc-ec at lists.ncuc.org
>>>> > Subject: Re: [NCUC-EC] Initiating NCUC travel support call for
>>>> helsinki
>>>> >
>>>> > Hi Rafik,
>>>> >
>>>> > Yes, 31 May is the official deadline, but in case of any difficulties
>>>> it's best to
>>>> > allow for extra time.
>>>> >
>>>> > Tapani
>>>> >
>>>> > On Apr 05 19:08, Rafik Dammak (rafik.dammak at gmail.com) wrote:
>>>> >
>>>> > > Hi Tapani,
>>>> > >
>>>> > >
>>>> > > mid-april is next week, so quite short time for making call and get
>>>> > > requests.
>>>> > > I sent few days ago communication about visa application and that
>>>> the
>>>> > > local host set the deadline for applications to 31 May.
>>>> > >
>>>> > > Best,
>>>> > >
>>>> > > Rafik
>>>> > >
>>>> > > 2016-04-05 18:46 GMT+09:00 Tapani Tarvainen
>>>> > <ncuc at tapani.tarvainen.info>:
>>>> > >
>>>> > > > I would like to suggest adding deadline for applications somewhere
>>>> > > > prominently - perhaps in both the text and Subject.
>>>> > > >
>>>> > > > As a practical consideration, those who need a visa should apply
>>>> it
>>>> > > > as soon as possible, Schengen rules mean a fairly long processing
>>>> time.
>>>> > > > (On the other hand those who have a valid visa to any Schengen
>>>> > > > country can use it as is, no need for a separate visa for
>>>> Finland.)
>>>> > > >
>>>> > > > Mid-May is probably close to practical deadline, but I would
>>>> suggest
>>>> > > > aiming to end of April for submitting visa applications. So I'd
>>>> > > > recommend asking for applications by mid-April at the latest to
>>>> > > > leave time for evaluating them.
>>>> > > >
>>>> > > > Tapani
>>>> > > >
>>>> > > >
>>>> > > > On Apr 05 11:30, farzaneh badii (farzaneh.badii at gmail.com) wrote:
>>>> > > >
>>>> > > > > Hi
>>>> > > > >
>>>> > > > > Based on Maryam's comment I have made some changes:
>>>> > > > >
>>>> > > > > Dear NCUC members:
>>>> > > > >
>>>> > > > > ICANN 56  will be held in Finland, Helsinki   27-30 June
>>>> > > > > 2016. NCUC members can apply to receive funding to attend the
>>>> > meeting.
>>>> > > > > The travel dates can be ideally from 26  June  to 1st July.
>>>> > > > >
>>>> > > > > The budget for each meeting for travel support is maximum of
>>>> $4,000.
>>>> > > > $4,000
>>>> > > > > is to be divided amongst the participants who are chosen to
>>>> > > > > receive the support, i.e. not per person. Covered travel
>>>> expenses
>>>> > > > > may include conference-related airfare, visas or related fees,
>>>> > > > > lodging, and airport taxis. If the actual cost of these items is
>>>> > > > > greater than $2,000 the
>>>> > > > member
>>>> > > > > will be responsible for the difference. NCUC cannot provide a
>>>> per
>>>> > > > > diem or cover any other expenses.  Selected travelers must make
>>>> > > > > their own travel, accommodation,visa, and related arrangements
>>>> and
>>>> > > > > be reimbursed after the trip. NCUC cannot provide funds in
>>>> advance
>>>> > > > > of the meeting, or any administrative support. The recipients of
>>>> > > > > NCUC travel support would be expected to send their blog posts
>>>> > > > > within 4 weeks from the closure of
>>>> > > > ICANN
>>>> > > > > meeting.
>>>> > > > >
>>>> > > > > Interested members should read carefully the terms and
>>>> conditions
>>>> > > > > of the policy available at
>>>> > > > > http://www.ncuc.org/participate/ncuc-travel-support/ and send a
>>>> > > > > proposal as to why they should receive funding to attend this
>>>> > > > ICANN
>>>> > > > > meeting. They should also indicate the approximate amount of
>>>> > > > > travel funding. Requests can be sent both for full funding and
>>>> partial
>>>> > funding.
>>>> > > > Please
>>>> > > > > apply by replying to  Maryam and Rafik.
>>>> > > > >
>>>> > > > > Since Sonigitu couldn't attend Marrakech meeting due to visa
>>>> > > > > issue, his allocation was moved to Helsinki meeting. Hence we
>>>> will
>>>> > > > > not have $4000 available but around $2,800 to be divided amongst
>>>> > > > > the chosen
>>>> > > > participants.
>>>> > > > >
>>>> > > > > For information, in addition to support for ICANN meetings, NCUC
>>>> > > > > EC can exceptionally provide some  support for other events of
>>>> > interest.
>>>> > > > >
>>>> > > > > Best regards,
>>>> > > > >
>>>> > > > >
>>>> > > > > On 5 April 2016 at 10:06, Maryam Bakoshi
>>>> > > > > <maryam.bakoshi at icann.org>
>>>> > > > wrote:
>>>> > > > >
>>>> > > > > > Hi Rafik,
>>>> > > > > >
>>>> > > > > > Please could it be explicitly stated that the $4000 is the
>>>> > > > > > maximum the
>>>> > > > EC
>>>> > > > > > can allocate for a given travel period (to be divided amongst
>>>> > > > participants
>>>> > > > > > who are chosen to receive this support - i.e. not per person).
>>>> > > > > > Someone reading it might think it's $4000 per person if they
>>>> > > > > > don't read the entire travel policy :)
>>>> > > > > >
>>>> > > > > > Many thanks,
>>>> > > > > >
>>>> > > > > > Maryam Bakoshi
>>>> > > > > > Secretariat Support - NCSG, NCUC & NPOC Internet Corporation
>>>> for
>>>> > > > > > Assigned Names and Numbers (ICANN)
>>>> > > > > >
>>>> > > > > > E: Maryam.bakoshi at icann.org
>>>> > > > > > S: Maryam.bakoshi.icann
>>>> > > > > > T: +44 7737698036
>>>> > > > > >
>>>> > > > > >
>>>> > > > > > On 5 Apr 2016, at 08:58, Rafik Dammak <rafik.dammak at gmail.com
>>>> >
>>>> > wrote:
>>>> > > > > >
>>>> > > > > > Hi,
>>>> > > > > >
>>>> > > > > > Making some edits to the call:
>>>> > > > > >
>>>> > > > > > On Apr 5, 2016 12:05 PM, "Rafik Dammak"
>>>> > <rafik.dammak at gmail.com>
>>>> > > > wrote:
>>>> > > > > > >
>>>> > > > > > > Hi everyone,
>>>> > > > > > >
>>>> > > > > > > to avoid the visa issue faced by some of our members last
>>>> > > > > > > time, we
>>>> > > > > > should send soon the call for proposals for NCUC travel
>>>> support.
>>>> > > > > > I
>>>> > > > copied
>>>> > > > > > last time call, so we may do some tweaks.
>>>> > > > > > >
>>>> > > > > > > I would also like that we enforce the requirement for
>>>> writing
>>>> > > > > > > a blog
>>>> > > > > > post for all those who get NCUC support regardless the amount
>>>> > > > > > and
>>>> > > > ensuring
>>>> > > > > > that we got those reports in timely manner. I am raising this
>>>> > > > > > because nobody made report for Dublin while we spend more than
>>>> > > > > > 4000USD and we
>>>> > > > are
>>>> > > > > > still waiting for marrakech posts (checking with all
>>>> recipients,
>>>> > > > > > one already sent her draft). Maryam worked on the list of
>>>> > > > > > recipients for previous meetings and we can make them public
>>>> in
>>>> > > > > > website for
>>>> > > > transparency.
>>>> > > > > > >
>>>> > > > > > > we will also include in the call, the possibility to apply
>>>> as
>>>> > > > exception
>>>> > > > > > to get travel support for conferences/events other than ICANN
>>>> > > > > > meeting
>>>> > > > and
>>>> > > > > > make that clear.
>>>> > > > > > >
>>>> > > > > > > Finally because Sonigitu coulnd't make for last time, we
>>>> > > > > > > agreed to
>>>> > > > > > postpone his allocation to Helsinki meeting and I will ask him
>>>> > > > > > to
>>>> > > > start the
>>>> > > > > > visa processing quickly.
>>>> > > > > > >
>>>> > > > > > > ====================================
>>>> > > > > > >
>>>> > > > > > >
>>>> > > > > >
>>>> > > > > > Dear NCUC members:
>>>> > > > > >
>>>> > > > > > ICANN 56  will be held in Finland, Helsinki   27-30 June
>>>> > > > > > 2016. NCUC members can apply to receive funding to attend the
>>>> > meeting.
>>>> > > > > > The travel dates can be ideally from 26  June  to 1st July.
>>>> > > > > >
>>>> > > > > > The budget for each meeting for travel support is maximum of
>>>> > $4,000.
>>>> > > > > > Covered travel expenses may include conference-related
>>>> airfare,
>>>> > > > > > visas
>>>> > > > or
>>>> > > > > > related fees, lodging, and airport taxis. If the actual cost
>>>> of
>>>> > > > > > these
>>>> > > > items
>>>> > > > > > is greater than $2,000 the member will be responsible for the
>>>> > > > > > difference. NCUC cannot provide a per diem or cover any other
>>>> > expenses.
>>>> > > > > > Selected travelers must make their own travel,
>>>> > > > > > accommodation,visa, and related arrangements and be reimbursed
>>>> > > > > > after the trip. NCUC cannot
>>>> > > > provide
>>>> > > > > > funds in advance of the meeting, or any administrative
>>>> support.
>>>> > > > > > The recipients of NCUC travel support would be expected to
>>>> send
>>>> > > > > > their blog posts within 4 weeks from the closure of ICANN
>>>> meeting.
>>>> > > > > >
>>>> > > > > > Interested members should read carefully the terms and
>>>> > > > > > conditions of the policy available at
>>>> > > > > > http://www.ncuc.org/participate/ncuc-travel-support/ and
>>>> send a
>>>> > > > proposal
>>>> > > > > > as to why they should receive funding to attend this ICANN
>>>> meeting.
>>>> > > > Please
>>>> > > > > > apply by replying to  Maryam and Rafik.
>>>> > > > > >
>>>> > > > > > Since Sonigitu couldn't attend Marrakech meeting due to visa
>>>> > > > > > issue, his allocation was moved to Helsinki meeting.
>>>> > > > > >
>>>> > > > > > For information, in addition to support for ICANN meetings,
>>>> NCUC
>>>> > > > > > EC can exceptionally provide some  support for other events of
>>>> > interest.
>>>> > > > > >
>>>> > > > > > Best regards,
>>>> > > > > >
>>>> > > > > > _______________________________________________
>>>> > > > > > NCUC-EC mailing list
>>>> > > > > > NCUC-EC at lists.ncuc.org
>>>> > > > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>> > > > > >
>>>> > > > > >
>>>> > > > > > _______________________________________________
>>>> > > > > > NCUC-EC mailing list
>>>> > > > > > NCUC-EC at lists.ncuc.org
>>>> > > > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>> > > > > >
>>>> > > > > >
>>>> > > > >
>>>> > > > >
>>>> > > > > --
>>>> > > > > Farzaneh
>>>> > > > _______________________________________________
>>>> > > > NCUC-EC mailing list
>>>> > > > NCUC-EC at lists.ncuc.org
>>>> > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>> > _______________________________________________
>>>> > NCUC-EC mailing list
>>>> > NCUC-EC at lists.ncuc.org
>>>> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>> _______________________________________________
>>>> NCUC-EC mailing list
>>>> NCUC-EC at lists.ncuc.org
>>>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>>>
>>>
>>>
>>
>


-- 
Farzaneh
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