[NCUC-EC] Documentation of NCUC Appointments and Allocation of Travel Slots

William Drake william.drake at uzh.ch
Mon Nov 23 12:05:50 CET 2015 

Hi Peter

Many thanks for doing this project, glad it came together, it was clearly a lot of work and is a good start to build on.  Institutional memory is certainly something I’ve banged on about for awhile and would love to see built into the website and our collective memory.  But before we post anything to the web and start sending it to the Board as Wolfgang suggests, I would think we’d want to fill in the blanks and double check the info where relevant.  For example, 

*NCUC Representatives to NCSG Policy Committee: years other than 2013 could be filled in from memory and list archives.

*NCUC Representatives to GNSO SIC: Surely we can find records from before 2014.

*NCUC Representatives to GNSO Council: First, from the launch of NCSG these are actually NCSG reps, which should be noted. Second, we should be able to find information from before 2012 on the GNSO site, in the NCSG and NCUC list archives announcing election results, Glen’s records, etc.  Early stuff can be found via the wayback machine, per the discussions prior to the 16th anniversary party in Dublin.

*NCUC Representatives to the Public Interest Registry .org Advisory Council: bunch of blank years, but I think we always had reps.  Need to dig into some veterans’ memory banks or ask PIR.

*Allocation of NCUC Travel Slots Under ICANN Travel Support Policy: this looks like it draws on my little exploration in March http://lists.ncuc.org/pipermail/ncuc-ec/2015-March/001694.html <http://lists.ncuc.org/pipermail/ncuc-ec/2015-March/001694.html> but that was based on scattered messages I could find with my mailer and I am not 100% sure it’s accurate.  I asked Glen, as I guess you did, if she had records but she was too stressed and pressed with other stuff to get into this.  

*Allocation of NCUC Travel Slots Under NCUC Travel Support Policy: You report people as receiving e.g. “Full $2,000” but actually what we did was offer them "up to” that amount based on provision of receipts for the expense categories listed in the policy, so they may not have actually received the number reported. Milton could tell you.

And so on.  Probably this will be easier to do with more eyes on it rather than one person carrying the load; the next EC or Membership Team could take the lead.

Again, it’s a really helpful start, thanks for doing it.

Longer term, it would also be good from an institutional memory standpoint to pull together our policy statements and PCP responses etc, and from 2011 NCSG’s.  I’ve tried several times to get veterans to dig this stuff out of their computers and memory banks and we’ve got some of it at http://www.ncuc.org/policy/statements/ <http://www.ncuc.org/policy/statements/> and http://www.ncuc.org/policy/public-comments/ <http://www.ncuc.org/policy/public-comments/> but obviously we’re missing a lot.  This too would require some collective effort methinks.

Cheers

Bill

> On Nov 22, 2015, at 4:53 PM, PeterGreen <seekcommunications at hotmail.com> wrote:
> 
> Dear EC members and NCUCers,
> 
> Believe it or not, finally I completed it. Though I have no idea whether it helps, I have tried to make it happen.
> 
> In August when we selected the NCUC appointee to the 2016 Nominating Committee. We have two candidates: Remmy and Bill. During the selection process, concerns were raised regarding to what positions NCUC has to appoint representatives.  It seemed that some members did not know much about that.
> 
> (Recall that couple of weeks ago, Tapani sent a call for volunteers to serve on the  SCI, that was for NCSG, we have our NCUC representatives to SCI).
> (Besides, each year, the EC has to make decisions for various positions NCUC has to appoint a representative(s).
> Also, for travel support, we have limited travel slots.  The EC also has to decide how to allocate the ICANN funding slots and NCUC funding slots.)
> 
> So we came to realize that something must be done in order for members to have knowledge of NCUC vairous positions.
> Going back, we do not have a complete and overall  INSTITUTIONAL MEMORY List since the inception of NCUC. Even we did not have all the records in the NCUC Space of the Community Wiki.
> 
> In accordance with Rafik's suggestion：
> 
> another suggestion: better to create a page in website for all nominations/elections related stuff (process, nominations, candidates/appointees) so you can refer to it in future.
> 
> Then I took this job and made it in a slightly different way than Maryam has done in https://community.icann.org/display/gnsononcomuserconst/Elections+2015 <https://community.icann.org/display/gnsononcomuserconst/Elections+2015>
> 
> I tried to record the results of the various positions that NCUC has its represnetatives and allocation of travel slots for each ICANN meeting. 
> 
> So it can tell you about the various appointed positions of NCUC by this Documentation of NCUC Appointments and Allocation of Travel Slots:
> 
> a.  NCUC Executive Committee
> b.  NCUC Representatives to NCSG Executive Committee
> c.  NCUC Representatives to NCSG Policy Committee
> d.  NCUC Representatives to the Nominating Committee
> e. NCUC Representatives to GNSO Standing Committee on Implementation Improvements (SCI)
> f.  NCUC Representatives to GNSO Council
> g. NCUC Representatives to Public Interest Registry ".org" Advisory Council
> h. Allocation of NCUC Travel Slots Under ICANN Travel Support Policy
> i.  Allocation of NCUC Travel Slots Under NCUC Travel Support Policy
> 
> (I did not include the NCUC Treasurer position which has been held by Milton.)
> 
> It does consume most of my time and energy to dig into the historical mail archives of the last 16 years.
> I wrote to Glen to ask for some records available, but have not yet receive her records, so tried to dig into the archives to have the records of allocation of travel slots. Later on, if I receive more records from her, I will put them in the documentation.
> 
> So there are errors and vacancies in the documentation.
> I repeat that I am not sure in which way it may help, but hope if someone who may find it useful would come up to repair that.
> 
> In future, I think we could ask Marysm to put the documentation on the NCUC official website, then any visitor of the website could have an instant knowledge of NCUC history.
> 
> We see it as a good tool for the organizational management, largely for the benefit of  NCUC EC, hope it is helpful for NCUC members.
> 
> Thanks very much for your attention.
> 
> Best Regards
> Zuan Zhang
> Peter Green
> 
> 
> 
> From: seekcommunications at hotmail.com <mailto:seekcommunications at hotmail.com>
> To: glen at icann.org <mailto:glen at icann.org>
> Subject: List of Historical Records of Covered Travellers in NCUC
> Date: Thu, 8 Oct 2015 20:04:41 +0800
> 
> Dear Glen,
> 
> Hope everying is going well with you.Really looking forward to meeting you in Dublin Meeting which is days to go.
> 
> I am writing in the hope of having your help to deliver a list of the historical records of covered travellers in NCUC.
> 
> As you can read from the earlier emails below, we, on the Executive Committee of NCUC,  talked about this when we selected a NCUC Delegate to the ICANN 2016 NomCom (finally we had Bill fill into the position). During the selection, we heard concerns that some NCUC members (not to mention the potential new members) did not have idea of the NCUC history along with who had ever held what positions representing NCUC in the ICANN community. 
> 
> So we came to realize that NCUC did have a lack of a clear and complete  INSTITUTIONAL MEMORY since its inception.
> 
> So I came up and would like to help build that for NCUC. 
> 
> You could find the attachment what I have been working on.
> 
> I have dug the email archives of NCUC EC since 1999 to compile those records, however, still incomplete now.
> 
> The last part of the documentation is the Histrory of Allocation of NCUC covered slots, which could help the EC (incumbent or future) to decide whom to be funded on the principle of rotation. This is very important.
> 
> As Bill had suggested, it may be of great helpful if you could deliver us on your part a list of the historical records of covered slots allocated to NCUC.
> 
> I wonder if you have a complete list and do not need to dig your email archives.
> I hope I would finish the documentation before I go to Dublin. 
> 
> In future, I think we could ask Marysm to put the documentation on the ICANNwiki as well as the NCUC official website, then any visitor of the website could have an instant knowledge of NCUC history.
> 
> We see it as a good tool for the organizational management, largely for the benefit of  NCUC EC.
> 
> Looking forward to your reply.
> 
> Best Regards
> Peter
> 
> 
> 
> Subject: Re: [NCUC-EC] Soliciting Nominations of Candidates for NCUC Delegate to the ICANN 2016 NominatingCommittee
> From: william.drake at uzh.ch <mailto:william.drake at uzh.ch>
> Date: Mon, 10 Aug 2015 16:14:00 +0200
> CC: rafik.dammak at gmail.com <mailto:rafik.dammak at gmail.com>; ncuc-ec at lists.ncuc.org <mailto:ncuc-ec at lists.ncuc.org>
> To: seekcommunications at hotmail.com <mailto:seekcommunications at hotmail.com>
> 
> Hi
> 
> Sure, if we want to list everyone who’s served in various positions etc. we can, although I wonder if it will deepen the apparent trend toward focusing on the division/allocation of “roles” and “opportunities” more than on policy work and constituency-building.  I would not like us to become a poor man’s At Large, but this may be the trajectory we’re pushed in. 
> 
> For the EC, there is an incomplete list already of past EC members at http://www.ncuc.org/governance/previous-executive-committees/ <http://www.ncuc.org/governance/previous-executive-committees/> 
> 
> GNSO Councilors (formerly NCUC now SG) and NCUC appointees to the NCSG EC and PC are at https://community.icann.org/display/gnsononcomstake/Leadership+Team <https://community.icann.org/display/gnsononcomstake/Leadership+Team>. Reps to WGs etc at https://community.icann.org/display/gnsononcomstake/Representatives <https://community.icann.org/display/gnsononcomstake/Representatives> but historical would have to be dug out from ncsg.is <http://ncsg.is/> and gnso.icann.org <http://gnso.icann.org/> 
> 
> You may recall that when we were debating the process for managing travel slots for the meetings I spent a bunch of time trying to dig up records of who had traveled to each meeting. This will be in the mail archive.  The effort was incomplete but Glen promised she could help dig it out if we really wanted.
> 
> For Nomcom, someone passed along a listing on Skype the other day:
> 
> 2015 Brenden Kuerbis (NA)
> 2014 Rafik Dammak (AF), Brenden Kuerbis (NA)
> 2013 Rafik Dammak (AF)
> 2012 Maria Farrell (EU)
> 2011 Maria Farrell (EU)
> 2010 Norbert Klein (AP)
> 2009 Norbert Klein (AP)
> 2008 Karen Banks (EU)
> 2007 Karen Banks (EU)
> 2006 Frannie Wellings (NA)
> 2005 Frannie Wellings (NA)
> 2004 George McLaughlin (AP)
> 2003 Marc Schneiders (EU)
> 
> Not sure what other information people think should be aggregated but this is a start.
> 
> Best
> 
> Bill
> 
> On Aug 10, 2015, at 3:51 PM, PeterGreen <seekcommunications at hotmail.com <mailto:seekcommunications at hotmail.com>> wrote:
> 
> Hi Rafik,
> 
> another suggestion: better to create a page in website for all nominations/elections related stuff (process, nominations, candidates/appointees) so you can refer to it in future.
> 
> Thanks for this great suggestion.
> Compiling a NCUC Representatives Document (including all historical nominations and elections) has been the thing I want to do .
> 
> I will try to collect those records and materials.
> 
> Best
> Peter
> 
> 
> From: rafik.dammak at gmail.com <mailto:rafik.dammak at gmail.com>
> Date: Mon, 10 Aug 2015 10:35:07 +0900
> To: ncuc at tapani.tarvainen.info <mailto:ncuc at tapani.tarvainen.info>; ncuc-ec at lists.ncuc.org <mailto:ncuc-ec at lists.ncuc.org>
> Subject: Re: [NCUC-EC] Soliciting Nominations of Candidates for NCUC Delegate to the ICANN 2016 NominatingCommittee
> 
> Hi,
> 
> > Then, point taken, we shall start discussions on selection, adding
> > Rafik, Milton Robin and Tapani in the list.
> 
> We are already on the list, no need to add us. :-)
> 
> yes I am here already :)
> I think you got already a plan to proceed. as mentioned several  times, it is important to remind members about process what was done before and refer to charter when needed. just focus to conduct this appointment process for now then do a retrospective later to  find what can be improved and write down the process to document it. you cannot improve such process on the fly and doing so will raise more issues than solutions.
> another suggestion: better to create a page in website for all nominations/elections related stuff (process, nominations, candidates/appointees) so you can refer to it in future.
> 
> Best,
> 
> Rafik
> 
> 
> --
> Tapani Tarvainen
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> *********************************************************
> William J. Drake
> International Fellow & Lecturer
>   Media Change & Innovation Division, IPMZ
>   University of Zurich, Switzerland
> Chair, Noncommercial Users Constituency, 
>   ICANN, www.ncuc.org <http://www.ncuc.org/>
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> <Documentation of NCUC Appoitments and Allocation of Travel Slots-20151122.pdf>

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