[NCUC-EC] Stephanie Perrin Travel Support + Procedures for Ad Hoc Requests
PeterGreen
seekcommunications at hotmail.com
Tue Mar 24 13:50:07 CET 2015
Hi Bill，
Completely agree with the support to Stephanie. Privacy is such a priority concern for this Consituency.Looking foward to Stephanie's post-meeting report.
Regarding drafting a policy for future possible ad hoc travel requests, currently the suggestion that comes up to my mind is that we change the Travel Policy to support both ICANN and non-ICANN travel support requests, provided that requests are related and important to NCUC working themes.
Saying that, agree with your proposal.
Shall we divide it into two parts in the Travel Support Policy, one part for ICANN meetings, the other for non-ICANN meeings, with clear titles for each part?
Thanks.Listen to further response.
Best Peter
From: william.drake at uzh.ch
Date: Mon, 23 Mar 2015 07:57:20 +0100
To: ncuc-ec at lists.ncuc.org
Subject: [NCUC-EC] Stephanie Perrin Travel Support + Procedures for Ad Hoc Requests
Hello
So after some back and forth we now have a formal request (see below) for ad hoc travel support from Stephanie to attend the data protection meeting where WHOIS will be on the agenda and to network with commissioners, which would be a very good thing for us. So while it’s not technically an ICANN meeting, it will advance NCUC/SG’s objectives, and would be a missed opportunity not to do it.
Her hotel will cost $869. I would argue we should allocate $1,000 to cover at least a little of her incidental expenses, just like we did with Ed (who is now representing us solo in Istanbul as Robin alas had a canceled flight…glad we did it!).
Please let me know if you agree with this proposal, or have another, or concerns etc.
Going forward, we should standardize and make transparent the policy for such ad hoc requests. NCUC has always done these things in a loose and informal way, focused on getting the work done rather than building admin apparatus, but with the membership having grown substantially and transparency becoming important it’s good to lay this stuff out.
Stefania earlier had circulated a proposal in this regard. She advocated a separate new policy with various provisions. Personally, my preference would be to not make things complicated. I would think a one paragraph addition to the existing travel policy starting that NCUC also can up to [four? six?] time a year and on an ad hoc basis provide up to $1,000 [and in exceptional cases of need, up to $1,500?] to members who are deeply involved in an important process and representing us to attend ICANN working group meetings and related events where ICANN issues will be discussed and networking would be advantageous. We could also require them to submit verifying docs post hoc before reimbursement and to write a couple paragraphs blog post on the experience, just like the others, so it’d fit into the same document. Ed and Stephanie have both indicated a willingness to do this.
So there are two different proposals on the table, it’d be helpful to have some engagement and work toward a solution we can announce at the same time as the funding of Ed and Stephanie. Please have a look again at her proposal, consider the two approaches, and weigh in on this as well.
Thanks much
Bill
PS: I’ve been in touch with the folks at Public Interest Registry and they are donating $15,000. I’ve asked Milton to provide to the EC an annual update on the status of our bank account once they’ve deposited.
Begin forwarded message:Date: March 22, 2015 at 6:32:24 PM GMT+1
From: Stephanie Perrin <stephanie.perrin at mail.utoronto.ca>
To: William Drake <wjdrake at gmail.com>
Subject: Fwd: Invitation to attend the Berlin group meeting and present a paper on the ICANN Privacy situation
Dear Bill,
Further to the earlier discussions with respect to the attached
invitation to present a paper on ICANN and current privacy issues at
the Berlin group meeting in Seoul, Korean, I would like to request
funding support from the NCUC, The conference organizers, namely
the Chair Alexander Dix has agreed to pay my airline ticket if
another organization could fund the hote. The meeting invitation is
attached, as well as my hotel reservation at the conference hotel.
I have booked the ticket, and the amount is 2420.79 C. (I will be
covering 200C of this myself).
The hotel costs 180,000 per night with 21% tax and gratuity.
Breakfast is an additional 20,000KRW, so four nights at the hotel
(Saturday night to Tuesday night) will amount to 4 x 242,000KRW or
968,000 KRW. This computes at $869.33 US. There are of course per
diem costs, and taxis/bus from airport, but two dinners and a lunch
are I believe included in the host package.
I am attempting to find a partner to share the room and cut the
costs in half, and if that happens will of course only ask NCUC to
cover my half of the expenses. I have gone ahead and booked the
room, in order to get the discount conference rate, which is
competitive by downtown Korean standards. I would stay at a cheaper
hotel, but the whole purpose of the visit, other than the additional
opportuntity to draft a final report for the committee after the
meeting, is to lobby the data protection commissioner community to
take a further interest in ICANN and its activities.
Kind regards,
Stephanie Perrin
-------- Forwarded Message --------
Subject:
Invitation to attend the Berlin group meeting and
present a paper on the ICANN Privacy situation
Date:
Sat, 21 Mar 2015 17:56:57 -0400
From:
Stephanie Perrin
<stephanie.perrin at mail.utoronto.ca>
To:
William Drake <wjdrake at gmail.com>
Dear Bill and Milton,
I am writing you to request funding to cover four nights hotel in the
conference hotel in Seoul, where the Berlin group (IWGDPT, the
International worling group on data protection in telecommunications)
will be holding its meeting April 26-28. As previously discussed, they
have offered to pay my airline ticket if someone else can cover the
hotel, providing I am willing to present a report at the meeting and
follow up with a written paper. This is an excellent oppotunity to
engage the Article 29 group of data commissioners, as well as many other
commissioners and privacy experts who attend this meeting. The Berlin
group is much broader than Europe alone, and ICANN has a full item on
the attached agenda.
The costs of the hotel with breakfast are 200 KRW a night plus taxes. I
am not sure what the per diem rate is for NCUC activities, but it would
not be more than an additional $70 US per day, so my estimate of
expenses is a total of $869 US for the hotel with 21% taxes, and $280
per diem. The cost of the air ticket is 2400 so we are getting the
bettter end of this bargain.
I have booked the ticket, and made the reservation, in order to keep
costs down and get the discount rate. I do hope this is acceptable to
the executive committee. I did not seek out a cheaper hotel, because
the whole purpose of this trip is to engage the world data commissioners
and their staff in this issue, a task much more easily accomplished from
the conference hotel, especially in a place like Seoul. Further, the
rate that KISA has got from the Lotte hotel is very competitive with
other hotels.
Kind regards,
Stephanie Perrin
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*********************************************************
William J. Drake
International Fellow & Lecturer
Media Change & Innovation Division, IPMZ
University of Zurich, Switzerland
Chair, Noncommercial Users Constituency,
ICANN, www.ncuc.org
william.drake at uzh.ch (direct), wjdrake at gmail.com (lists),
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