[NCUC-EC] [PLEASE REPLY] travel policy

Mon Sep 22 20:12:23 CEST 2014

I am okay with it. 
From: Stefania.Milan at EUI.eu
To: mueller.syr.edu at gmail.com; wjdrake at gmail.com
Date: Mon, 22 Sep 2014 17:27:19 +0000
CC: ncuc-ec at lists.ncuc.org
Subject: [NCUC-EC] [PLEASE REPLY] travel policy

Dear EC + Milton

here goes the revised travel policy, as discussed in the list.

Please check carefully (especially native speakers), and amend as needed. 

When everyone is satisfied with this, I will publish it on the website and we can send it to the list.

A new shiny tab has appeared on the NCUC website under "governance": 

http://www.ncuc.org/governance/travel-policy/. It will be filled as soon as we are ready.

Concerning the issue re: prior or post-trip payment, I left it deliberately blank - or better, I did not mentioned either or. We can assume that by default it is post-trip, and deal with specific requests/needs as they arise... what do you think?

Now, there is the open question of whether to become operational for Los Angeles or not. With Stephanie covered, and the time running out, I am not sure as to what would be best. Any views?

Last week I met Niels (Article 19) at a hacker event here in Amsterdam, and he had manifested the will of going to LA (he asked for "my money" when he heard I wasn't able to go to LA..). That could be an option (well, we would of course open the application
 period, but that should be on for a week at least, and flights are expensive..). Any views?

Best, Stefania

----------------------
Stefania Milan, PhD

Data J Lab || Tilburg University, the Netherlands || http://datajlab.nl ||

The Citizen Lab || Munk School of Global Affairs, University of Toronto || http://citizenlab.org ||

European University Institute || www.protestsurvey.eu/ ||

Center for Media and Communication Studies, Central European University || www.cmcs.ceu.hu ||

International Association for Media and Communication Research - International Council member and Co-Chair, Communication Policy Task Force || www.iamcr.org ||
Executive Committee, Non-Commercial User Constituency, ICANN
mobile: [31] 62 7875 425 (NL) || [1] 647 - 973 - 6533 (CA) || [+39] 333 - 2309945 (I) 
http://stefaniamilan.net/

Da: ncuc-ec-bounces at lists.ncuc.org <ncuc-ec-bounces at lists.ncuc.org> per conto di Balleste, Roy <rballeste at stu.edu>

Inviato: mercoledì 17 settembre 2014 15.50

A: Milton Mueller; William Drake

Cc: Exec. Comm

Oggetto: Re: [NCUC-EC] NCUC travel funding policy

Dear Bill and Milton,

I agree with you 100%, but sadly the good “potential” recipients will pay for the bad ones and then this new idea may lose its intended purpose.
I suppose that if we still can help some, that is better than nothing.

Bill and Milton, I will support your final decision.

Roy 

From: Milton Mueller [mailto:mueller.syr.edu at gmail.com]

Sent: Wednesday, September 17, 2014 8:42 AM

To: William Drake

Cc: Balleste, Roy; Exec. Comm; Milton L Mueller

Subject: Re: [NCUC-EC] NCUC travel funding policy

We have one bad experience in which somebody in fact did receive the money upfront never showed up and we never got it back.

Since then no one has really asked to get money upfront and I would generally discourage the practice.

If we had more labor resources a better option would be to buy the ticket for them but that gets tricky with issues related to passport number, visas and all of that. You really need a bit of a bureaucracy and people with time to do these
 things before that's a viable

Milton L Mueller

Professor, Syracuse School of Information Studies

On Sep 17, 2014, at 3:27, William Drake <wjdrake at gmail.com> wrote:

It would be good to hear from our Treasurer who has to deal with the wire transfers.  My suggestion was based on what we do now, and always have, which I took to be easier for him.  And there is the unanswered question of, what if we give
 someone $2,000 up front and they end up not coming?  Who’s going to negotiate its return to our coffers?

Bill

On Sep 16, 2014, at 4:12 PM, Balleste, Roy <rballeste at stu.edu> wrote:

BTW, I am concerned this is getting a bit complicated.  I do not agree with payment after the fact. As Stefania noted, “some people upfronting the money might be a problem.”  I say not might, but it will.  If this exercise is to increase
 attendance of the NCUC membership, then it has to be prepaid.  Otherwise, it will lack results.  Regarding the amount, I suggest pick a fair amount, and keep it simple.  My two cents.

Roy

From: ncuc-ec-bounces at lists.ncuc.org [mailto:ncuc-ec-bounces at lists.ncuc.org] On
 Behalf Of Balleste, Roy

Sent: Tuesday, September 16, 2014 10:07 AM

To: William Drake; Exec. Comm

Subject: Re: [NCUC-EC] NCUC travel funding policy

Hello.

I agree with the proposal.  Bill, I would say that writing a brief report after would suffice.

Kind Regards,

Roy

From: ncuc-ec-bounces at lists.ncuc.org [mailto:ncuc-ec-bounces at lists.ncuc.org] On
 Behalf Of William Drake

Sent: Tuesday, September 16, 2014 3:49 AM

To: Exec. Comm

Subject: [NCUC-EC] NCUC travel funding policy

Hi

So four of us (Stefi, Pranesh, Carlos, myself) met in Istanbul and had a meeting.  Having quorum, we decided to go forward with a publicly stated travel policy, which is described in Stefi’s draft below (thanks for writing it up!).  Grace
 and Roy it would be good to hear whether you agree with the proposal, in which case we can present it to members as a unanimous decision.

We might want to do some little language tweaks, but that’s just copy editorial.  The one substantive question I have is regarding the reporting. Stefi, you have us agreeing that funded travelers would write blogs both before and after
 the relevant meeting; I only recall us discussing the after.  I’m not necessarily opposed, but don’t want it to seem onerous.  Do people agree with this requirement?    If we want to proceed like this, to be clear, we’d be saying that the person would write
 a couple para saying there’s such and such issue happening, I’m involved in it in this way, and here’s what I expect to be debated at the meeting, and then the after post would say “as I blogged previously blah blah” and here’s what happened at the meeting
 and what comes next?  Is this potentially a bit redundant, in which case one blog post hoc might suffice and seem less like we’re giving them busy work?

Best,

Bill

Begin forwarded message:

From: "Milan, Stefania" <Stefania.Milan at EUI.eu>

Subject: travel policy

Date: September 15, 2014 at 5:54:04 PM GMT+2

To: Pranesh Prakash <pranesh at cis-india.org>

Cc: William Drake <william.drake at uzh.ch>

Dear Pranesh

Here go my draft travel policy proposal.

I am cc-ing Bill in the interest of time. We have to decide 1) whether to fund someone for LA or not, given the meeting is a month away; 2) if so, who the contact
 person will be; 3) the deadline.

My two cents. 

Will be online later tonight, Stefania

At the NCUC Executive Council meeting on September 5th, 2014, the EC has decided that to allocate USD 4,000 per ICANN meeting in order to financially support the
 in-person attendance of a selected number of NCUC members, on a call for proposals-basis.

Starting with the 2015 ICANN meetings, the EC will circulate three months before the meeting a call for proposals. 

The criteria for selection are as follows:

NCUC will support active members in good standing, who are actively engaged in NCUC work, for example GNSO committees or ICANN Working Groupsand whose in-person attendance at a certain ICANN meeting is required in order to bring forward the NCUC valuesNo member will be funded 2 times in a row, unless exceptional circumstances occur. 

Application have to be submitted to the EC. The decision of whom to fund is at discretion of the EC, and cannot be appealed.

Each grantee will receive a lump sum up to USD 2,000.

Grantees in turn will be expected to

write a blog post prior to
 the trip, to be published in the NCUC website, detailing their engagement and the current status of the issues under discussionwrite a brief report after the
 trip, with updates on the issue at hand. 

This policy will be posted on the NCUC website under "governance" ("travel policy"). A dedicated email account will be made available in due time. 

The EC has also decided to pilot the above scheme in occasion of forthcoming ICANN 51  meeting in Los Angeles (ICANN 51), allocating 2,000 dollars for the purpose. Applications
 containing 1) name, 2) committee or WGs you participate in, 3) up to 300 words of detailed explanation of why your presence is needed should be sent to BILL?

----------------------

Stefania Milan, PhD

Data J Lab || Tilburg University, the Netherlands || http://datajlab.nl ||

The Citizen Lab || Munk School of Global Affairs, University of Toronto || http://citizenlab.org ||

European University Institute || www.protestsurvey.eu/ ||

Center for Media and Communication Studies, Central European University || www.cmcs.ceu.hu ||

International Association for Media and Communication Research - International Council member and Co-Chair, Communication Policy Task Force || www.iamcr.org ||

Executive Committee, Non-Commercial User Constituency, ICANN

mobile: [31] 62 7875 425 (NL) || [1] 647 - 973 - 6533 (CA) || [+39] 333 - 2309945 (I) 

http://stefaniamilan.net/

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***********************************************

William J. Drake

International Fellow & Lecturer

  Media Change & Innovation Division, IPMZ

  University of Zurich, Switzerland

Chair, Noncommercial Users Constituency, 

  ICANN, www.ncuc.org

william.drake at uzh.ch (direct), wjdrake at gmail.com (lists),

  www.williamdrake.org

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