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<body class='hmmessage'><div dir='ltr'><br>I am okay with it. <br><div><hr id="stopSpelling">From: Stefania.Milan@EUI.eu<br>To: mueller.syr.edu@gmail.com; wjdrake@gmail.com<br>Date: Mon, 22 Sep 2014 17:27:19 +0000<br>CC: ncuc-ec@lists.ncuc.org<br>Subject: [NCUC-EC] [PLEASE REPLY] travel policy<br><br>
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Dear EC + Milton<BR>
<br>
<BR>
here goes the revised travel policy, as discussed in the list.<BR>
Please check carefully (especially native speakers), and amend as needed. <br>
<BR>
When everyone is satisfied with this, I will publish it on the website and we can send it to the list.<BR>
A new shiny tab has appeared on the NCUC website under "governance": <BR>
<a id="ecxlnk890340" href="http://www.ncuc.org/governance/travel-policy/" target="_blank">http://www.ncuc.org/governance/travel-policy/</a>. It will be filled as soon as we are ready.
<BR>
<br>
<BR>
Concerning the issue re: prior or post-trip payment, I left it deliberately blank - or better, I did not mentioned either or. We can assume that by default it is post-trip, and deal with specific requests/needs as they arise... what do you think?<br>
<BR>
<br>
<BR>
Now, there is the open question of whether to become operational for Los Angeles or not. With Stephanie covered, and the time running out, I am not sure as to what would be best. Any views?
<BR>
Last week I met Niels (Article 19) at a hacker event here in Amsterdam, and he had manifested the will of going to LA (he asked for "my money" when he heard I wasn't able to go to LA..). That could be an option (well, we would of course open the application
period, but that should be on for a week at least, and flights are expensive..). Any views?<BR>
<br>
<BR>
Best, Stefania<br>
<BR>
<br>
<BR>
<br>
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<div class="PlainText" style="font-family:Calibri,Arial,Helvetica,sans-serif;"><font face="Helvetica, sans-serif">----------------------</font></div>
<div class="PlainText" style="font-family:Calibri,Arial,Helvetica,sans-serif;"><font face="Helvetica, sans-serif">Stefania Milan, PhD</font></div>
<div class="PlainText" style="font-family:Calibri,Arial,Helvetica,sans-serif;">
<div><font face="Helvetica, sans-serif">Data J Lab || Tilburg University, the Netherlands || http://datajlab.nl ||<br>
</font></div>
<div><font face="Helvetica, sans-serif">The Citizen Lab || Munk School of Global Affairs, University of Toronto || http://citizenlab.org ||</font></div>
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<div class="PlainText" style="font-family:Calibri,Arial,Helvetica,sans-serif;"><font face="Helvetica, sans-serif">European University Institute || www.protestsurvey.eu/ ||<br>
Center for Media and Communication Studies, Central European University || www.cmcs.ceu.hu ||<br>
International Association for Media and Communication Research - International Council member and Co-Chair, Communication Policy Task Force || www.iamcr.org ||</font></div>
<div class="PlainText"><font face="Helvetica, sans-serif">Executive Committee, Non-Commercial User Constituency, ICANN</font></div>
<div class="PlainText" style="font-family:Calibri,Arial,Helvetica,sans-serif;"><font face="Helvetica, sans-serif">mobile: [31] 62 7875 425 (NL) || [1] 647 - 973 - 6533 (CA) || [+39] 333 - 2309945 (I) </font></div>
<div class="PlainText" style="font-family:Calibri,Arial,Helvetica,sans-serif;"><font face="Helvetica, sans-serif">http://stefaniamilan.net/</font></div>
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<div id="ecxdivRplyFwdMsg" dir="ltr"><font style="font-size:11pt;" face="Calibri, sans-serif" color="#000000"><b>Da:</b> ncuc-ec-bounces@lists.ncuc.org <ncuc-ec-bounces@lists.ncuc.org> per conto di Balleste, Roy <rballeste@stu.edu><br>
<b>Inviato:</b> mercoledì 17 settembre 2014 15.50<br>
<b>A:</b> Milton Mueller; William Drake<br>
<b>Cc:</b> Exec. Comm<br>
<b>Oggetto:</b> Re: [NCUC-EC] NCUC travel funding policy</font>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;">Dear Bill and Milton,</span></p>
<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;"> </span></p>
<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;">I agree with you 100%, but sadly the good “potential” recipients will pay for the bad ones and then this new idea may lose its intended purpose.</span></p>
<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;">I suppose that if we still can help some, that is better than nothing.</span></p>
<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;"> </span></p>
<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;">Bill and Milton, I will support your final decision.</span></p>
<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;"> </span></p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;color:#1F497D;">Roy </span></p>
<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;"> </span></p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;"> </span></p>
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<p class="ecxMsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";"> Milton Mueller [mailto:mueller.syr.edu@gmail.com]
<br>
<b>Sent:</b> Wednesday, September 17, 2014 8:42 AM<br>
<b>To:</b> William Drake<br>
<b>Cc:</b> Balleste, Roy; Exec. Comm; Milton L Mueller<br>
<b>Subject:</b> Re: [NCUC-EC] NCUC travel funding policy</span></p>
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<p class="ecxMsoNormal"> </p>
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<p class="ecxMsoNormal">We have one bad experience in which somebody in fact did receive the money upfront never showed up and we never got it back.</p>
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<p class="ecxMsoNormal"> </p>
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<p class="ecxMsoNormal">Since then no one has really asked to get money upfront and I would generally discourage the practice.</p>
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<p class="ecxMsoNormal"> </p>
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<p class="ecxMsoNormal">If we had more labor resources a better option would be to buy the ticket for them but that gets tricky with issues related to passport number, visas and all of that. You really need a bit of a bureaucracy and people with time to do these
things before that's a viable<br>
<br>
Milton L Mueller</p>
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<p class="ecxMsoNormal">Professor, <span style="font-size:13.0pt;">Syracuse School of Information Studies</span></p>
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On Sep 17, 2014, at 3:27, William Drake <<a href="mailto:wjdrake@gmail.com">wjdrake@gmail.com</a>> wrote:</p>
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<p class="ecxMsoNormal">It would be good to hear from our Treasurer who has to deal with the wire transfers. My suggestion was based on what we do now, and always have, which I took to be easier for him. And there is the unanswered question of, what if we give
someone $2,000 up front and they end up not coming? Who’s going to negotiate its return to our coffers?
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<p class="ecxMsoNormal">Bill</p>
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<p class="ecxMsoNormal"> </p>
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<p class="ecxMsoNormal">On Sep 16, 2014, at 4:12 PM, Balleste, Roy <<a href="mailto:rballeste@stu.edu">rballeste@stu.edu</a>> wrote:</p>
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<p class="ecxMsoNormal">BTW, I am concerned this is getting a bit complicated. I do not agree with payment after the fact. As Stefania noted, “some people upfronting the money might be a problem.” I say not might, but it will. If this exercise is to increase
attendance of the NCUC membership, then it has to be prepaid. Otherwise, it will lack results. Regarding the amount, I suggest pick a fair amount, and keep it simple. My two cents.</p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;"> </span></p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;color:#1F497D;">Roy</span></p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;"> </span></p>
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<p class="ecxMsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";">From:</span></b><span class="ecxapple-converted-space"><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";"> </span></span><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";"><a href="mailto:ncuc-ec-bounces@lists.ncuc.org"><span style="color:purple;">ncuc-ec-bounces@lists.ncuc.org</span></a><span class="ecxapple-converted-space"> </span>[<a href="mailto:ncuc-ec-bounces@lists.ncuc.org"><span style="color:purple;">mailto:ncuc-ec-bounces@lists.ncuc.org</span></a>]<span class="ecxapple-converted-space"> </span><b>On
Behalf Of<span class="ecxapple-converted-space"> </span></b>Balleste, Roy<br>
<b>Sent:</b><span class="ecxapple-converted-space"> </span>Tuesday, September 16, 2014 10:07 AM<br>
<b>To:</b><span class="ecxapple-converted-space"> </span>William Drake; Exec. Comm<br>
<b>Subject:</b><span class="ecxapple-converted-space"> </span>Re: [NCUC-EC] NCUC travel funding policy</span></p>
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<p class="ecxMsoNormal"> </p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;">Hello.</span></p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;"> </span></p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;">I agree with the proposal. Bill, I would say that writing a brief report after would suffice.</span></p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;"> </span></p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;">Kind Regards,</span></p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;"> </span></p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;color:#1F497D;">Roy</span></p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;"> </span></p>
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<p class="ecxMsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D;"> </span></p>
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<p class="ecxMsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";">From:</span></b><span class="ecxapple-converted-space"><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";"> </span></span><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";"><a href="mailto:ncuc-ec-bounces@lists.ncuc.org"><span style="color:purple;">ncuc-ec-bounces@lists.ncuc.org</span></a><span class="ecxapple-converted-space"> </span>[<a href="mailto:ncuc-ec-bounces@lists.ncuc.org"><span style="color:purple;">mailto:ncuc-ec-bounces@lists.ncuc.org</span></a>]<span class="ecxapple-converted-space"> </span><b>On
Behalf Of<span class="ecxapple-converted-space"> </span></b>William Drake<br>
<b>Sent:</b><span class="ecxapple-converted-space"> </span>Tuesday, September 16, 2014 3:49 AM<br>
<b>To:</b><span class="ecxapple-converted-space"> </span>Exec. Comm<br>
<b>Subject:</b><span class="ecxapple-converted-space"> </span>[NCUC-EC] NCUC travel funding policy</span></p>
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<p class="ecxMsoNormal"> </p>
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<p class="ecxMsoNormal">Hi</p>
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<p class="ecxMsoNormal"> </p>
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<p class="ecxMsoNormal">So four of us (Stefi, Pranesh, Carlos, myself) met in Istanbul and had a meeting. Having quorum, we decided to go forward with a publicly stated travel policy, which is described in Stefi’s draft below (thanks for writing it up!). Grace
and Roy it would be good to hear whether you agree with the proposal, in which case we can present it to members as a unanimous decision.</p>
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<p class="ecxMsoNormal"> </p>
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<p class="ecxMsoNormal">We might want to do some little language tweaks, but that’s just copy editorial. The one substantive question I have is regarding the reporting. Stefi, you have us agreeing that funded travelers would write blogs both before and after
the relevant meeting; I only recall us discussing the after. I’m not necessarily opposed, but don’t want it to seem onerous. Do people agree with this requirement? If we want to proceed like this, to be clear, we’d be saying that the person would write
a couple para saying there’s such and such issue happening, I’m involved in it in this way, and here’s what I expect to be debated at the meeting, and then the after post would say “as I blogged previously blah blah” and here’s what happened at the meeting
and what comes next? Is this potentially a bit redundant, in which case one blog post hoc might suffice and seem less like we’re giving them busy work?</p>
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<p class="ecxMsoNormal"> </p>
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<p class="ecxMsoNormal">Best,</p>
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<p class="ecxMsoNormal"> </p>
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<p class="ecxMsoNormal">Bill</p>
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<p class="ecxMsoNormal"> </p>
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<p class="ecxMsoNormal">Begin forwarded message:</p>
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<p class="ecxMsoNormal" style=""> </p>
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<p class="ecxMsoNormal"><b><span style="font-family:"Helvetica","sans-serif";">From:<span class="ecxapple-converted-space"> </span></span></b><span style="font-family:"Helvetica","sans-serif";">"Milan, Stefania" <<a href="mailto:Stefania.Milan@EUI.eu"><span style="color:purple;">Stefania.Milan@EUI.eu</span></a>></span></p>
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<p class="ecxMsoNormal"><b><span style="font-family:"Helvetica","sans-serif";">Subject: travel policy</span></b></p>
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<p class="ecxMsoNormal"><b><span style="font-family:"Helvetica","sans-serif";">Date:<span class="ecxapple-converted-space"> </span></span></b><span style="font-family:"Helvetica","sans-serif";">September 15, 2014 at 5:54:04 PM GMT+2</span></p>
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<p class="ecxMsoNormal"><b><span style="font-family:"Helvetica","sans-serif";">To:<span class="ecxapple-converted-space"> </span></span></b><span style="font-family:"Helvetica","sans-serif";">Pranesh Prakash <<a href="mailto:pranesh@cis-india.org"><span style="color:purple;">pranesh@cis-india.org</span></a>></span></p>
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<p class="ecxMsoNormal"><b><span style="font-family:"Helvetica","sans-serif";">Cc:<span class="ecxapple-converted-space"> </span></span></b><span style="font-family:"Helvetica","sans-serif";">William Drake <<a href="mailto:william.drake@uzh.ch"><span style="color:purple;">william.drake@uzh.ch</span></a>></span></p>
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<p class="ecxMsoNormal"> </p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">Dear Pranesh</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">Here go my draft travel policy proposal.</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">I am cc-ing Bill in the interest of time. We have to decide 1) whether to fund someone for LA or not, given the meeting is a month away; 2) if so, who the contact
person will be; 3) the deadline.</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">My two cents.<span class="ecxapple-converted-space"> </span><br>
Will be online later tonight, Stefania</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";"> </span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">At the NCUC Executive Council meeting on September 5th, 2014, the EC has decided that to allocate USD 4,000 per ICANN meeting in order to financially support the
in-person attendance of a selected number of NCUC members, on a call for proposals-basis.</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";"> </span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">Starting with the 2015 ICANN meetings, the EC will circulate three months before the meeting a call for proposals. </span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">The criteria for selection are as follows:</span></p>
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<li class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">NCUC will support active members in good standing,<span class="ecxapple-converted-space"> </span></span></li><li class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">who are actively engaged in NCUC work, for example GNSO committees or ICANN Working Groups</span></li><li class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">and whose in-person attendance at a certain ICANN meeting is required in order to bring forward the NCUC values</span></li><li class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">No member will be funded 2 times in a row, unless exceptional circumstances occur.<span class="ecxapple-converted-space"> </span></span></li></ul>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">Application have to be submitted to the EC. The decision of whom to fund is at discretion of the EC, and cannot be appealed.</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";"> </span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">Each grantee will receive a lump sum up to USD 2,000.</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">Grantees in turn will be expected to</span></p>
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<li class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">write a blog post<span class="ecxapple-converted-space"> </span><em><span style="font-family:"Calibri","sans-serif";">prior</span></em><span class="ecxapple-converted-space"> </span>to
the trip, to be published in the NCUC website, detailing their engagement and the current status of the issues under discussion</span></li><li class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">write a brief report<span class="ecxapple-converted-space"> </span><em><span style="font-family:"Calibri","sans-serif";">after</span></em><span class="ecxapple-converted-space"> </span>the
trip, with updates on the issue at hand.<span class="ecxapple-converted-space"> </span></span></li></ul>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">This policy will be posted on the NCUC website under "governance" ("travel policy"). A dedicated email account will be made available in due time. </span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-family:"Calibri","sans-serif";">The EC has also decided to pilot the above scheme in occasion of forthcoming ICANN 51 meeting in Los Angeles (ICANN 51), allocating 2,000 dollars for the purpose. Applications
containing 1) name, 2) committee or WGs you participate in, 3) up to 300 words of detailed explanation of why your presence is needed should be sent to BILL?</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";">Stefania Milan, PhD</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";">Data J Lab || Tilburg University, the Netherlands ||<span class="ecxapple-converted-space"> </span><a id="ecxNoLP" href="http://datajlab.nl/" target="_blank"><span style="color:purple;">http://datajlab.nl</span></a> ||</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";">The Citizen Lab || Munk School of Global Affairs, University of Toronto ||<span class="ecxapple-converted-space"> </span><a id="ecxNoLP" href="http://citizenlab.org/" target="_blank"><span style="color:purple;">http://citizenlab.org</span></a><span class="ecxapple-converted-space"> </span>||</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";">European University Institute ||<span class="ecxapple-converted-space"> </span><a id="ecxNoLP" href="http://www.protestsurvey.eu/" target="_blank"><span style="color:purple;">www.protestsurvey.eu/</span></a><span class="ecxapple-converted-space"> </span>||<br>
Center for Media and Communication Studies, Central European University ||<span class="ecxapple-converted-space"> </span><a id="ecxNoLP" href="http://www.cmcs.ceu.hu/" target="_blank"><span style="color:purple;">www.cmcs.ceu.hu</span></a><span class="ecxapple-converted-space"> </span>||<br>
International Association for Media and Communication Research - International Council member and Co-Chair, Communication Policy Task Force ||<span class="ecxapple-converted-space"> </span><a id="ecxNoLP" href="http://www.iamcr.org/" target="_blank"><span style="color:purple;">www.iamcr.org</span></a><span class="ecxapple-converted-space"> </span>||</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";">Executive Committee, Non-Commercial User Constituency, ICANN</span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";">mobile: [31] 62 7875 425 (NL) || [1] 647 - 973 - 6533 (CA) || [+39] 333 - 2309945 (I) </span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";"><a id="ecxNoLP" href="http://stefaniamilan.net/" target="_blank"><span style="color:purple;">http://stefaniamilan.net/</span></a></span></p>
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<p class="ecxMsoNormal" style="background:white;"><span style="font-size:8.0pt;font-family:"Calibri","sans-serif";color:#595959;">The information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or
privileged material. Any review, retransmission, dissemination, distribution, forwarding, or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited without the express
permission of the sender. If you received this communication in error, please contact the sender and delete the material from any computer.</span></p>
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<p class="ecxMsoNormal">***********************************************<br>
William J. Drake<br>
International Fellow & Lecturer<br>
Media Change & Innovation Division, IPMZ<br>
University of Zurich, Switzerland<br>
Chair, Noncommercial Users Constituency, <br>
ICANN, <a href="http://www.ncuc.org" target="_blank">www.ncuc.org</a><br>
<a href="mailto:william.drake@uzh.ch">william.drake@uzh.ch</a> (direct), <a href="mailto:wjdrake@gmail.com">wjdrake@gmail.com</a> (lists),<br>
<a href="http://www.williamdrake.org" target="_blank">www.williamdrake.org</a><br>
*********************************************** </p>
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