[NCUC-EC] EC Meeting TODAY: Draft Agenda

[William Drake]

Hello

I of course understand that life can intrude with family health issues and unanticipated travel and all the rest, and I hope everyone is doing fine.  At the same time, I must say it is sort of disappointing to do a Doodle poll, have everyone say they can make it, and then only half the EC turns up on the call.  It’s a bit unfair to those of us who were also traveling (Pranesh), ill (Stefi), or delaying a trip with spouse (me) in order to be able to make the agreed time, and frankly it was pretty embarrassing to have an ICANN staff member sitting there listening to the three of us lamenting our inability to decide on any of the pressing matters because we didn’t have quorum.   I hope we can do better next time.

Some of the topics we needed to discuss l guess can wait until London.  However others really must be decided immediately because other people are waiting on us.  I would therefore ask that people please respond in the next 24 hours if at all possible to the below so notifications can be sent etc.  I will be traveling and mostly offline in rural Suisse until Monday but will check in to see if consensus has been reached.

Could people please respond to the following:


On May 28, 2014, at 1:03 PM, William Drake <wjdrake at gmail.com> wrote:

> 2.  Approval of new members
> http://lists.ncuc.org/pipermail/ncuc-ec/2014-May/001213.html 

I propose that we approve the new members that have been vetted by our reps on the NCSG EC, and would ask Stefi to please add them to ncuc-discuss when green lighted (I’ll send you their addresses separately).  

Stefi if you don’t mind, once they’re added could you just send them a welcome message on behalf of the EC in case I’m unavailable and don’t see this quickly?  You could just redeploy a prior short and sweet welcome like http://lists.ncuc.org/pipermail/ncuc-discuss/2014-January/015876.html  since they’ve already been greeted more fully on ncsg-discuss a week ago.  I’d much appreciate your help.
> 
> 3.  Financial Matters
> ICANN budget requests & IGF http://lists.ncuc.org/pipermail/ncuc-discuss/2014-May/016318.html
> Income:  PIR, CGI.br?
> Expenditures: 
> London travel support  http://lists.ncuc.org/pipermail/ncuc-ec/2014-May/001216.html & http://lists.ncuc.org/pipermail/ncuc-ec/2014-May/001215.html 
I propose that we notify Dee Dee Halleck and Anriette Esterhuysen that NCUC will reimburse the cost of their plane tickets to London up to $2,000 per.  By splitting the funding in this way we should be able to get two key members to the meeting to play important roles, and they hopefully will be able to cover their accommodation via other means.
> Singapore conference organization  http://lists.ncuc.org/pipermail/ncuc-ec/2014-April/001170.html,  http://lists.ncuc.org/pipermail/finance/2013-February/000023.html, http://lists.ncuc.org/pipermail/finance/2013-February/000014.html 

I propose that an organizer fee of $5,000 be approved for services rendered in pulling together the Singapore NCUC policy conference.  As we discussed in Singapore, from beginning to end all the functions performed—fundraising, dealing with multiple staff, negotiating peoples’ travel arrangements, laying out the program, writing the texts, recruiting the cross-community speakers, assembling their details, listings the readings and on and on---easily amounted to more than a month of beyond-normal-responsibilites work, and this rate is well below that which NCUC paid 3 times previously for conference and workshop organizing.

Please let me know if the above proposals are acceptable to you.

Thanks

Bill

***********************************************
William J. Drake
International Fellow & Lecturer
  Media Change & Innovation Division, IPMZ
  University of Zurich, Switzerland
Chair, Noncommercial Users Constituency, 
  ICANN, www.ncuc.org
william.drake at uzh.ch (direct), wjdrake at gmail.com (lists),
  www.williamdrake.org
***********************************************

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