[NCUC-EC] Durban Constituency Day

[William Drake]

While sending this to me with a one week turnaround just before the IGF MAG was a nonstarter, and I have no idea why ICANN would need these session details so far in advance, especially when they just put a pointer to Confluence into the program, I don't want to delay too long on responding and complicate things for Glen.  So some help thinking through and writing down what we intend to do would be much appreciated, especially from funded travelers.

Any thoughts?  I don't want to spend the whole time on intraorganizational matters, we laid that foundation last time and some members seemed to find such discussions uninteresting.  But we are (I hope?) debuting a new website, right?  Which means we have both content and structure work to get on top of quickly….And we should at least update on other org building efforts, even if they've not gone far.  But from there, maybe we can move on to something more substantive.  We didn't get time to really discuss the question of rebooting or killing the NCUC PC and the larger questions this raises, so that would seem to be one focus.  Bylaws would be another if we wanted to have any changes in place before or to propose during the next election.

Thanks,

Bill

Begin forwarded message:

> From: Glen de Saint Géry <Glen at icann.org>
> Subject: Durban meeting information 
> Date: May 20, 2013 11:29:53 PM GMT+02:00
> To: Robin Gross <robin at ipjustice.org>, William Drake <william.drake at uzh.ch>
> Cc: "gnso-secs at icann.org" <gnso-secs at icann.org>
> 
> Dear Robin and Bill,
> 
> Would you please provide the following information for the Stakeholder Day meetings on Tuesday, 16 July 2013,  in Durban and please let me have this no later than MONDAY, 27 May 2013.
> Session Title, Overview, and Agenda
> Are you happy with text or do you want to add to it:
> Non Commercial Users Constituency (NCUC) day meeting – this is the scheduled NCUC meeting at the ICANN meeting in Beijing
> 
> All publicly posted sessions MUST have a description. What is the session about? Who is the audience? Speakers? 
> • a breakdown of topics to be discussed
> • a list of speakers/panellists split up according to relevant subject
> • an explanation of the session’s goals and expected outcomes
> • hyperlinks to relevant documentation.
> 
> The objective is to ensure that community leaders and participants, especially remote participants, are able to evaluate whether or not this is a session they wish to attend, so the more information you can give about it the better.
> Preferred  Time – please state
> Avoid overlapping regularly scheduled breaks (see below). 
> If you need closed sessions during your meeting, please state the time and please try to make these either at the beginning or the end of meeting, rather than mid-morning or mid-afternoon. We will try and keep to the same time slot as in Beijing for the Stakeholder Group/Constituency consultations with the Board, that is 3:30pm – 4:30pm – Board with NCSG, but this still has to be confirmed.
>  
> Estimated Number of Attendees – (very important to optimize the space)
> 
> Preferred  set-up – U shape, Theatre, Class room, Board room, rounds
> please state, but please be aware that this depends on the conference center layout and we will do our best to fulfill your request but cannot guarantee the set-up you request.
> Remote Participation
> Will you have remote presenters?
> Audio Visual Requirements
>                         Please note any special requests with regard to:
> Adobe connect, - name of person who could run Adobe Connect
> audio streaming, 
> recording,
>                                 transcription, 
>                                 teleconferencing.
>  
> Fixed Breaks (Note: Requests for in-room coffee during the regularly scheduled coffee breaks will not be considered.)
> AM Coffee Break: 10:30 – 11:00
> Lunch Break: 12:30 – 13:30
> PM Coffee Break: 16:30 – 17:00
> 
>  
> IMPORTANT
> Please provide a full description, the date and time of any other meetings that you anticipate your group will need, especially if you have Audio Visual requirements for such meetings. Please state whether the meetings will be public sessions or closed sessions, that is intended only for a certain group. No requests will be considered after 31 MAY 2013.
> 
> Please let me know if you have any questions or concerns.
> Thank you so much.
> Kind regards.
>  
> Glen
>  
>  
> Glen de Saint Géry
> GNSO Secretariat
> gnso.secretariat at gnso.icann.org
> http://gnso.icann.org
>  

**********************************************************
William J. Drake
International Fellow & Lecturer
  Media Change & Innovation Division, IPMZ
  University of Zurich, Switzerland
Chair, Noncommercial Users Constituency, 
  ICANN, www.ncuc.org
william.drake at uzh.ch  
www.williamdrake.org
***********************************************************

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