[NCUC-EC] Fast Track Budget Requests

Fri Mar 22 08:07:15 CET 2013

Thanks Ed.  Do you have any suggestions on how much I should ask for today for a brochure and letterhead?  I live in a country where printing is astronomically expensive and don't have a clue what would be a reasonable request staff won't regard as gold plating and indicative of bad actordom.

On another note, I sent a message to Xavier yesterday just to check and be sure that ICANN support for a policy conf. In Durban is locked in (I'd understood the traffic to mean that when they shot us down in Beijing it was sweetened with 'but Durban is ok').  Uh, no.  He says no commitment of support was made and of course we have to submit a Fast Track request.  Glad I asked...Ay yi yi...

Robin I hope can draft as she's been been the lead on these and I have no clue what to ask for.  I'm a little concerned that if we have to solicit budget for these it reduces our chances of other request being funded...hopefully ICANN's share of the cost can be minimized.

On Mar 21, 2013, at 22:06, Edward Morris <edward.morris at alumni.usc.edu> wrote:

> Hi Bill,
> 
> I'm still trying to get my feet under me as I go through the emails received while hospitalized but:
> 
> 1. Thanks for doing all of this work in addition to your other responsibilities, and
> 
> 2. We need this desperately.
> 
> As you are aware,  I've been waiting for a FAQ sheet to crank up our direct e-mail outreach. The brochure would be a perfect compliment to the FAQ,  if not a replacement.
> 
> As a Constituency we seem to be intent on increasing our programming at both ICANN meetings and IGF type gatherings. The Outreach value of a brochure can not be underestimated. I attended NPOC's programming effort in Baku. They had no materials available at the event. There was little to connect the event to NPOC and by the end I'm not sure many in the audience made the connection. I question whether NPOC fully achieved it's outreach goals in Baku.
> 
> In Bali, at our programming at ICANN meetings, brochures should be available for attendees and, in fact, need to be distributed at the door. I would love to have one now to attach to e-mailed recruiting efforts. Once created the brochure can be used both in hard copy and in digital formats so it's perhaps not such an old fashioned concept.
> 
> While on the subject of printed materials might I suggest we also have a real need for NCUC letterhead. When we were contacting the privacy commissioners last year it would have made a better impression if we had done so with some official looking stationery. It was quite embarrassing handing President Ilves an unsigned piece of paper with no official indication asking for his help in the campaign. Things like this do matter.
> 
> I think the newsletter is a great idea but given our slow progress in the communications sphere to date that perhaps may be best thought of as aspirational at this stage.
> 
> Ed
> 
> 
> 
> On Thu, Mar 21, 2013 at 7:48 PM, William Drake <william.drake at uzh.ch> wrote:
>> Attached please find by way of example the Euralo brochure
>> 
>> On Mar 21, 2013, at 6:27 PM, William Drake <william.drake at uzh.ch> wrote:
>> 
>> > Hi
>> >
>> > Tomorrow Fast Track Budget Requests are due for funds to be spent within the first trimester of FY14 (up to 10/31/2013).  The Board is supposed to approve the budget for these in Beijing.  I've sent several messages about this over the past months to our Finance Team but not much response, so now I'm cramming solo to get something together by the deadline while also swamped with IGF, university and other deadlines, argh.  I will request travel support for two to three people to go to the Bali IGF, where I will propose to organize two NCUC workshops, a trilateral venture with NPOC and NCSG on The Role of Civil Society in ICANN’s Multistakeholder Model: The Case of the GNSO; and a workshop/debate on The Global Debate on ‘Closed’ Generic Top Level Domains.  It seems a number of NCUC folks plan to be in Bali and have access to other funding sources, so hopefully we can get a good contingent on the ground.  I have no idea what to expect in terms of the staff response, whether they'll think well you just need one or two to do a workshop (and in truth it is an issue that IGF workshop panels have to be multistakeholder, so we can't in any event load multiple people onto a panel).  We'll see.  Anyway, I'll of course be happy to pass along the submission when ready.  I'd invite you to help with drafting etc, but there's really no time and I just have to grunt it out.
>> >
>> > In addition, I was thinking of putting in a second request for support to produce some printed propaganda on NCUC.  Yes, it's sort of old world, but in some contexts it'd be useful.  IGF is one of them, we could reach out to a lot of folks who won't otherwise be motivated to just go check the website, etc.  There are two options: a simple two fold flyer with six panels of tiny type about what is NCUC, what does it do, how and why to participate, etc.  EURALO, of which I've been a board member for five years, did one of these and it's been helpful at EuroDIG and related meetings.  Surely we could generate the requisite text by the autumn.
>> >
>> > The other more ambitious possibility would be to take a leaf out of Ms. Cade's book (yikes!) and produce some sort of Newsletter type thing, maybe once or twice a year.  Ignore the actual content and imagine something civil societyish like this http://www.bizconst.org/Newsletters/BC+Newsletter+v2_October2011.pdf.  Would we be interested in that?  Could we pull it off?
>> >
>> > Probably the latter idea is for the longer term, but I would think we can do the brochure this year.
>> >
>> > Thoughts?
>> >
>> > Bill
>> >
>> 
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