[NCUC-EC] EC meeting?

[Tapani Tarvainen]

On Fri, Jun 28, 2013 at 05:59:31PM +0200, William Drake (william.drake at uzh.ch) wrote:

> On Jun 25, 2013, at 5:45 PM, Tapani Tarvainen <ncuc at TAPANI.TARVAINEN.INFO> wrote:

> > Actually I think email meetings would be sufficient, if conducted as
> > meetings with agenda, announced time, and published minutes written
> > to document what was decided - the last being most important.
> 
> I wonder if this wouldn't be a bit complicated for us to pull off.

Nothing complicated to it:
(1) send agenda to the list, including proposed decisions
(2) wait until everybody or at least majority have replied;
    if everybody agrees to your proposals, replies
    can be simple "all ok", but of course sometimes
    there will be debate and even vote (which can be done
    simply by posting opinions to the list - there
    shouldn't be any need for secret voting in the EC)
(3) declare meeting over and post tentative minutes
    (which can be basically same text as the agenda
    except proposals changed to decisions)
(4) wait, say, another 24 hours to allow people read the
    minutes and protest if need be
(5) post final minutes.

Easy and painless, as long as majority of the EC are active
enough to participate at least by replying "me too".
And results in pretty document trail of who decided
what, where and when.

> > (It would be nice to have collection of minutes from past meetings
> > neatly organized in our website.)

> Milton can correct me since he's the only historical memory here,
> but my understanding from talking to past chairs was that few real
> meetings have been held over the years and there are probably fewer
> minutes to collect.

No reason not to start collecting them now.

> Two options: 1) Doodle again for next week.
> 
> 2)  Saturday in Durban?

I'm fine with either.

-- 
Tapani Tarvainen