[NCUC-EC] Budget Allocation for NCUC Reception @ Durban

[William Drake]

Hi

On Jun 7, 2013, at 12:53 PM, "Carlos A. Afonso" <ca at cafonso.ca> wrote:

> Ed, that was my understanding too. Anyway, when should we arrive in Durban? On the 10th?

Arriving earlier would allow you participate in the school; I don't know if you've spoken with Anriette about lecturing?  And per the many prior messages, you could also help by speaking on the NCUC panel Friday and attending the NCUC reception.  The Doodle, yet again, is at http://www.doodle.com/ccc2uvz7hwem37xi
> 
> frt rgds
> 
> --c.a.
> 
> On 06/06/2013 02:08 PM, Edward Morris wrote:
>>> 
>>> 
>>> 
>>> *From:* ncuc-ec-bounces at lists.ncuc.org [mailto:
>>> ncuc-ec-bounces at lists.ncuc.org] *On Behalf Of *William Drake
>>> *I therefore would like to formally propose that the NCUC EC approve an
>>> expenditure of $2,000 for this purpose.  If people could respond yea or nay
>>> ASAP that'd help as I've promised her an answer.  I propose we again follow
>>> the model of 24 hours no dissent motion passed, if questions or dissent
>>> then discuss…***
>>> 
>>> * *
>>> 
>>> *[Milton L Mueller] I would support it, and we have the funds.*
>>> 
>> 
>> 
>> It's already taken on momentum of it's own, other people are expecting us
>> to go forward, of course we move forward with it.
>> 
>> I'd prefer outreach with local CS than, as I understand it, with students.

You misunderstand.  I don't know why.  There have been many messages explaining this.  It's not students like college kids, it's an IG capacity building school like the one we met at years ago.  There will be government people, civil society activists, etc.

>> I had understood, as a result of the meeting Carlos, Bill, Tapani and
>> myself had in Beijing, we weren't doing major events in Durban. Apparently
>> I misunderstood.

If I must, again: there were proposals early in the year to do a full day policy conference in Durban.  Robin had been in communication with staff saying we want rooms etc.  I double checked with Xavier on the eve of submitting Fast Track requests that I didn't need to do one for Durban.  He said yes you do, the room allocating people have nothing to do with budgeting, and nothing has been promised to NCUC.  So under the circumstances, it was not feasible to submit a detailed budget request for a full blown one day policy conference in Durban, inter alia because I was already swamped submitting multiple other budget requests with no help and did not have the means to discover the costs of each conference component for a proper submission in the time available.  So I told you that we're not doing a big policy conference in Durban.  That remains true.  But I also said if we could do something smaller that didn't involve budget requests to ICANN I'd be willing to pursue it.  So I proposed a workshop in the main program, a decision from ICANN about which is pending.  And then APC got the funding to do the School, and invited us to participate and do an outreach session about what is NCUC etc, and then we thought a reception to cap it would be a nice touch.  I then sent messages to the listerservs you are on saying we are thinking about doing this, and received only encouragement.  I also had multiple private messages from you, again nothing but encouragement.  So why for the past two days you're appearing on this publicly archived list to complain about being shocked shocked to discover that we are doing something you've know about and expressed support for is pretty far beyond me. 
>> 
>> Anyway, I hope in Buenos Aires we can, as I quickly proposed in Beijing,
>> have a pragmatic, structured planned approach to outreach featuring the
>> University programming effort , a reception for local civil society in city
>> centre and whatever programming you'd like to do on site.

Like what we're doing in Durban, but with university students. Which you just said above you prefer not to to do this with.
>> 
>> As for Durban, can we please get a banner? A simple one with our logo,
>> name.

Per my other message, if Brenden and Robin don't have one, sure, make one and I'll ask ICANN to pay for it under the print support.

>> Can we arrange a viewing of our film? If we're buying people food I
>> want them to know who is paying for it.

THEY WILL HAVE SAT THROUGH A TWO HOUR PRESENTATION FROM NCUC ABOUT NCUC BEFORE PROCEEDING TO THE NCUC-SPONSORED RECEPTION.  THEY WILL KNOW WHO IS PAYING FOR IT.

>> I just remember giving people
>> alcohol in Beijing, lots of noise and poor Robin trying to scream our name.
>> We can do better.

No relationship whatsoever to this.  Different people managing under different circumstances.

Thanks for the positive vibrations, helpful.


>> 
>> 
>> 
>> 
>> 
>>> * *
>>> 
>>> ** **
>>> 
>>> I imagine we're talking potentially a couple thousand dollars for these
>>> two hotel items.  Given that we have spent no NCUC funds on travel support
>>> and according to the bank info Milton supplied at the beginning of the
>>> year, last year's EC spent $10,000 on travel support, our total Durban
>>> outlay should be quite reasonable, consistent with past practice, and
>>> manageable in relation to our assets.****
>>> 
>>> ** **
>>> 
>>> *[Milton L Mueller] I wouldn’t use past expenditures on travel support as
>>> a benchmark, because in the past our Councilors and NCSG EC members were
>>> not covered by ICANN. However, I think it makes sense to budget a modest
>>> amount such as $5000 per meeting for any additional travel support for
>>> people who will be active contributors and really need it.*
>>> 
>> 
>> 
>> That's great news Milton. As long as people don't need 5* hotels I can get
>> 3 people most places and house them for that amount of money. Certainly 2.
>>  Durban not included.
>> 
>> Bill, as you are aware I had some ideas about  trying to remove ICANN from
>> controlling certain aspects of our travel. You've been asking for a travel
>> policy for months. Milton is telling us we have funds.:
>> 
>> Is it possible to reserve some time at the NCUC Meeting in Durban to
>> discuss our travel policy, even start to create one?
>> 
>> Ed
>> 
>> 
>> 
>> 
>> 
>>> * *****
>>> 
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>> 
>> 
>> 
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**********************************************************
William J. Drake
International Fellow & Lecturer
  Media Change & Innovation Division, IPMZ
  University of Zurich, Switzerland
Chair, Noncommercial Users Constituency, 
  ICANN, www.ncuc.org
william.drake at uzh.ch  
www.williamdrake.org
***********************************************************