[Ec-ncuc] "Secretary Treasurer Maria Farrell"

[William Drake]

Hi Maria
> 
> I have no strong feelings here, but having a clear policy would be good.
> I think the list should include the secretary-treasurer, though.
> 
> --
> Tapani Tarvainen
> 
> Hi Tapani.
> 
> I totally agree. Are you suggesting we ask our chair to appoint a Secretary - Treasurer?
> 
> I defer to our Chair on that issue. I would only suggest is that if such an appointment was made the Chair do his best to appoint a female, in the interest of EC diversity. 
> 

I'd put off addressing this until after LA, and here we are.   Well?per previous, the absence of Secretary Treasurer is one of the, ahem, little ways in which NCUC has not been complying with its bylaws, the most recent of which (I believe?so many out there posted) states


	? The EC shall consist of the Chair, a Secretary-Treasurer and Regional Representatives (one for each of the geographic regions recognized by ICANN). These EC members shall:

1. Be elected on an annual basis by Constituency members in an online vote (with the exception of the Secretary-Treasurer, who is appointed by the EC).

So if we want to be compliant with at least this bit of the current bylaws, we must indeed appoint an ST.

Maria, you bravely stepped forward and agreed to serve as Coordinator of the Finance Team.  It would be entirely logical and our great pleasure if you would concede to formally take on this title as well.  I don't imagine it would involve a notable work expansion from FT coordination because a) we would assist you in any ways necessary to make it viable for you, and b) most of the relevant provisions of the latest bylaws are manifestly non-operative, i.e.

The Secretary-Treasurer

1. The EC shall elect a Secretary-Treasurer (ST) to assist in the management of the Constituency. The ST will be nominated to the EC by the Chair, with notification to the membership, and must be approved by a majority vote with at least three members voting. If three EC members fail to vote within two weeks of the nomination, the Chair shall appoint the ST. 

[expect you'd be unanimous]

2. The ST shall process membership applications, research applicant organizations, and provide an initial recommendation to the Chairman regarding membership eligibility.

[the first function of saying yes/no is a no brainer given the NCSG charter and can be handled by the Outreach Team; the second and third functions are done by the NCSG EC ]

3. The ST shall be responsible for collecting dues and any other appropriate fees from members, depositing such fee, managing the Constituency's bookkeeping and accounting, and regularly reporting to the Chairman regarding finances and accounts.

[we do not have fees and never have, no idea what that text is doing there. Managing the accounts and reporting to the EC, that should be done by the Finance Team you already lead]

4. The ST shall assist the Chairman as needed, including in the coordination of meetings and the timely publication of meeting notes.

[ICANN Tool Kit provides these services now]

5. The ST shall be a nonvoting member of the EC, and shall be expected to participate in all EC meetings.

[where, formalities aside, I'm sure your opinion would be given full weight by your peers]

So in short: were you to ascend the ST throne, you would a) not be doing much of any work beyond what you've already committed to as Coordinator of the FT; b) could coordinate the FT with a firmer hand, as a member of the EC, and improve the info flow between the two; c) be listed as a Officer of the constituency, have the pleasure of participating in our little EC world and bringing some desperately needed hormonal balance; and d) earn the undying gratitude of the teaming masses.

Would you be so kind as to accept this invitation?

Best,

Bill
  
membership, and must be approved by a majority vote with at least three members voting. If three EC members fail to vote within two weeks of the nomination, the Chair shall appoint the ST.

2. The ST shall process membership applications, research applicant organizations, and provide an initial recommendation to the Chairman regarding membership eligibility.

3. The ST shall be responsible for collecting dues and any other appropriate fees from members, depositing such fee, managing the Constituency's bookkeeping and accounting, and regularly reporting to the Chairman regarding finances and accounts.

4. The ST shall assist the Chairman as needed, including in the coordination of meetings and the timely publication of meeting notes.

5. The ST shall be a nonvoting member of the EC, and shall be expected to participate in all EC meetings.
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