[NCUC-EC] Addendum of Conduct of the 2013 NCUC Election

[PeterGreen]

Hi all,
As you may have noticed, we have got a voter problem now.
Recall that, in preparation of the conduct of the 2013 NCUC Election, we made a voter list by cross-checking with NCUC member database from the active NCSG members list which was made for the NCSC election. 
Now some newly joined members (perhaps including those who were listed as inative members in the NCSG member list but who now want to vote) are not receiving their ballots for the election.
We need to send ballots to those members if we want to cover them.
I propose that we make an addendum, that is, we send ballots to all NCUC members, then our voter list can cover all those who want to vote. 
We will have a voter problem because under current circumstances, the members who did not reply to us before the NCSG election (despite any reasons) were already listed as INACTIVE, so after we did a cross-check, we would preclude those numbers who want to vote now. 
Also I am not sure whether our voter list include the newly-joined members now, because they are not receving the ballots.
If we could reslove the problem, we resend a voter list to Glen.
For your consideration, thanks.
Best RegardsPeter
If
> Date: Tue, 29 Oct 2013 14:22:23 +0200
> From: ncuc at tapani.tarvainen.info
> To: ncuc-ec at lists.ncuc.org
> CC: robin at IPJUSTICE.ORG
> Subject: Re: [NCUC-EC] Conduct of the NCUC Election
> 
> Dear all (but especially Milton and Rafik!),
> 
> I got active ncsg members addresses from Robin and did a quick
> cross-check with NCUC member database, and now we have there
> 
> 189 members who replied to either Robin now or to us in the spring
> 10  members admitted after the spring poll but didn't reply to Robin
> 106 members who didn't reply to either
> 1   verified error (person listed as both individual and organization,
>     when should've been only the former)
> 
> That's based on email check only, so some of the "didn't reply"s
> are likely to just have different emails in ncsg and ncuc lists.
> Ditto for several ncuc members who don't appear in ncsg list at all
> (e.g., ncsg's "william.drake at graduateinstitute.ch" may have
> something to do with ncuc's "william.drake at uzh.ch").
> I intend to do some more checking to catch obvious errors and
> then send a message to those left in the 3rd category.
> 
> A bit worrying is that there're several individual NCSG members
> who do not appear in NCUC member database at all, namely
> 
>  Thierry Sanzhie Bokally
>  Edamwen Anthony
>  Patricia Senghor
>  Cheryl Langdon-Orr
> 
> These have apparently been recently admitted to NCSG, and being
> individuals they should presumably join NCUC. New organizational
> members have also been admitted to NCSG, I don't know if they
> all joined NPOC or what.
> 
> In our Durban meeting we decided that
> 
> "3a. It was agreed that NCUC delegates to the NCSG EC (Milton Mueller
> and Rafik Dammak) will notify the NCUC chair and EC without delay
> whenever the NCSG EC approves new members who've indicated their
> desire to join NCUC, and once admitted to the NCUC, member database
> maintainers (Wilson Abigaba and Tapani Tarvainen) will add them to the
> database and mailing list."
> 
> I have not seen any such notification from Milton or Rafik.
> 
> I could have missed them in the list or they could've been sent to
> Bill only, or perhaps none of the new NCSG members wanted to join NCUC
> (if it's possible to be an individual NCSG member without belonging to
> either constituency), but I would like to get some confirmation before
> fixing the voter roster.
> 
> --
> Tapani Tarvainen
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