[NCUC-DISCUSS] Fwd: ICANN79 Stakeholders/Board sessions

[Benjamin Akinmoyeje]

Dear NCUC members,

Apologies for crossposting - Julf has already shared this with you.

Can we please contribute to NCSG's response?

I am looking forward to your response.

Kind regards,
Benjamin

---------- Forwarded message ---------
From: Vinciane Koenigsfeld <vinciane.koenigsfeld at icann.org>
Date: Tue, Feb 6, 2024 at 11:56 PM
Subject: ICANN79 Stakeholders/Board sessions
To: julf at julf.com <julf at julf.com>, benakin at gmail.com <benakin at gmail.com>,
jumaropi at yahoo.com <jumaropi at yahoo.com>, mcknight.glenn at gmail.com <
mcknight.glenn at gmail.com>
Cc: Carlos Reyes <carlos.reyes at icann.org>, Michelle Bright <
michelle.bright at icann.org>, Board Ops Team <board-ops-team at icann.org>, Mary
Wong <mary.wong at icann.org>, David Olive <david.olive at icann.org>


*Sent on behalf of Tripti Sinha, Chair, ICANN Board of Directors*

Dear Non*c**ommercial Stakeholder Group* Leaders,

**Please reply no later than Wednesday 21 February 2024**

The Board and I are very much looking forward to meeting with you All, in
Puerto Rico, for ICANN79 (02-07 March).

It will be our first meeting of 2024, another important and exciting year
for ICANN as we continue to work together on multiple fronts: the first
phase of applications to the ICANN Grant Program to be opened in the
forthcoming weeks, the new five-year Strategic Plan currently being drafted
and of course the Next Round of new gTLDs, to name a few.

As announced last year, we have also continued working on enhancing our
partnership with the community. For the upcoming ICANN Public Meeting
(ICANN79),  the Board is planning to hold an open engagement session, which
we hope will be another opportunity for interested community members to
engage directly with the Board on specific topics. *This session will be
part of ICANN79 Prep week and will be held on Wednesday 21 February at
16:30 UTC.*

This 60-minute engagement session will include three breakout rooms hosted
by different Board members, each covering a different topic. Following a
brief welcome plenary, community members will be asked to join one of the
three breakout rooms for a 40-minute discussion with the Board hosts for
that topic. Attendees will be able to move freely between the three
breakout rooms. The session will conclude with all attendees coming
together to hear each Board host’s summary of the discussions in their
respective breakout rooms.



*Topic 1: FY26-30 Strategic Planning*

•         Led by Maarten Botterman and Chris Buckridge

•         Format of the engagement: discussion and soliciting input

•         Description: In this breakout room, the Board hosts will seek
input from attendees on how the input from the community – including
through the various environmental scans, strategic trend outlook sessions
and other consultations – can form the basis of the strategic objectives
and goals for the next Five-Year Strategic Plan, and what metrics should be
included as part of the Plan.



*Topic 2**:* *The Board’s Role & Responsibilities **w**hen Board-Adopted
Policies Do Not Address the Problems They Were Developed to Solve*

•         Led by Becky Burr and Alan Barrett

•         Format of the engagement: discussion and input

•         Description: In this breakout room, the Board hosts will invite
community feedback on how to handle situations where it becomes clear that
community-developed gTLD policies adopted by the Board are superseded by
subsequent events or are otherwise not able to, or can no longer, resolve
the problems they were designed to address. There is currently no Bylaw or
process for such a circumstance, other than the Board requesting that the
community initiate another full policy development process. As the Board
continues to engage with the GNSO on this topic, the community is invited
to brainstorm possible solutions.

*Topic 3: Environmental Sustainability at ICANN*

•         Led by Sally Costerton and León Sanchez

•         Format of the engagement: discussion and soliciting input

•         Description: In this breakout room, the Board hosts will solicit
community input on how to best advance ICANN’s environmental sustainability
efforts, in line with FY24 CEO Goal 8. Drawing on the expertise of the
community will help shape the dialogue for more sustainable planning for
ICANN meetings and operations.

The Board is very much looking forward to this new engagement opportunity
and hopes that you will participate actively.

It is to be noted that there will be technical limitations to the use of
breakout rooms such as: no translation or transcription services available.
Yet the ICANN Staff will support this engagement session and take notes. If
this experiment is successful, we could replicate it moving forward.

Meanwhile though, it is important that we continue listening to your
specific needs during our bilateral sessions and we are also therefore keeping
to the practice of asking questions to * your* Group ahead of our joint
session in Puerto Rico:



*- There is an ICANN CEO goal to have the organization develop and
implement a communications and engagement strategy to address the WSIS
20-year review - what are the NCSG’s views on ICANN engagement priorities
and strategies in this space? - Engagement with between groups and bodies
in the ICANN space is continuing to evolve, including with the introduction
of session in the Prep Week and breakout rooms on specific issues of
current interest - does the NCSG have views on these new approaches or how
to continue improving engagement strategies?*


We look forward to hearing your thoughts on this soon.

We would be grateful if you could send to Board Operations (
board-ops-team at icann.org)  the questions you would like the Board to
address during our face-to-face meetings. Given the finite time available
for these meetings, please list your questions in order of priority. We
would also appreciate getting your questions no later than *Wednesday 21
February, 2024*.

Looking forward to engaging discussions during Prep Week and ICANN79!

Best regards,

Tripti Sinha

Chair, ICANN Board of Directors
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