<div dir="ltr">Dear NCUC members,<div><br></div><div>Apologies for crossposting - Julf has already shared this with you.</div><div><br></div><div>Can we please contribute to NCSG's response?</div><div><br></div><div>I am looking forward to your response.</div><div><br></div><div>Kind regards,</div><div>Benjamin </div><div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>From: <strong class="gmail_sendername" dir="auto">Vinciane Koenigsfeld</strong> <span dir="auto"><<a href="mailto:vinciane.koenigsfeld@icann.org">vinciane.koenigsfeld@icann.org</a>></span><br>Date: Tue, Feb 6, 2024 at 11:56 PM<br>Subject: ICANN79 Stakeholders/Board sessions<br>To: <a href="mailto:julf@julf.com">julf@julf.com</a> <<a href="mailto:julf@julf.com">julf@julf.com</a>>, <a href="mailto:benakin@gmail.com">benakin@gmail.com</a> <<a href="mailto:benakin@gmail.com">benakin@gmail.com</a>>, <a href="mailto:jumaropi@yahoo.com">jumaropi@yahoo.com</a> <<a href="mailto:jumaropi@yahoo.com">jumaropi@yahoo.com</a>>, <a href="mailto:mcknight.glenn@gmail.com">mcknight.glenn@gmail.com</a> <<a href="mailto:mcknight.glenn@gmail.com">mcknight.glenn@gmail.com</a>><br>Cc: Carlos Reyes <<a href="mailto:carlos.reyes@icann.org">carlos.reyes@icann.org</a>>, Michelle Bright <<a href="mailto:michelle.bright@icann.org">michelle.bright@icann.org</a>>, Board Ops Team <<a href="mailto:board-ops-team@icann.org">board-ops-team@icann.org</a>>, Mary Wong <<a href="mailto:mary.wong@icann.org">mary.wong@icann.org</a>>, David Olive <<a href="mailto:david.olive@icann.org">david.olive@icann.org</a>><br></div><br><br><div class="msg-394125453241070343">
<div lang="en-BE" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
<div class="m_-394125453241070343WordSection1">
<p class="MsoNormal"><i><span lang="SR-LATN-RS" style="font-size:14.0pt;color:black">Sent on behalf of Tripti Sinha, Chair, ICANN Board of Directors</span></i><i><span lang="SR-LATN-RS" style="font-size:14.0pt"><u></u><u></u></span></i></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:14.0pt;color:black">Dear<span class="m_-394125453241070343m564452503745514928apple-converted-space"> </span></span><span class="m_-394125453241070343m564452503745514928apple-converted-space"><span lang="EN-GB" style="font-size:14.0pt">Non</span></span><em><span lang="EN-US" style="font-size:14.0pt;font-family:"Calibri",sans-serif;color:black;border:none windowtext 1.0pt;padding:0cm;background:white;font-style:normal">c</span></em><em><span lang="EN-US" style="font-size:14.0pt;font-family:"Calibri",sans-serif;color:#333333;border:none windowtext 1.0pt;padding:0cm;background:white;font-style:normal">ommercial
Stakeholder Group</span></em><span class="m_-394125453241070343apple-converted-space"><i><span lang="EN-US" style="font-size:14.0pt;color:#333333;border:none windowtext 1.0pt;padding:0cm;background:white"> </span></i></span><span lang="EN-GB" style="font-size:14.0pt;color:black">Leaders,<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-right:252.0pt;margin-bottom:12.0pt">
<b><span lang="SR-LATN-RS" style="font-size:14.0pt;color:black;background:yellow">*Please reply no later than Wednesday 21 February 2024*</span></b><u></u><u></u></p>
<p class="MsoNormal" style="background:white">
<span lang="EN-US" style="font-size:14.0pt;color:black">The Board and I are very much looking forward to meeting with you All, in Puerto Rico, for
</span><span style="font-size:14.0pt;color:#1d1c1d">ICANN7</span><span lang="EN-US" style="font-size:14.0pt;color:black">9 (02-07 March).
</span><u></u><u></u></p>
<p class="MsoNormal" style="background:white">
<span lang="EN-US" style="font-size:14.0pt;color:black">It will be our first meeting of 2024, another important and exciting year for ICANN as we continue to work together on multiple fronts: the first phase of applications to the ICANN Grant Program to be
opened in the forthcoming weeks, the </span><span style="font-size:14.0pt;color:#333333;background:#fefefe">new five-year
</span><span lang="EN-US" style="font-size:14.0pt;color:black">Strategic Plan currently being drafted and of course the Next Round of new gTLDs, to name a few.</span><u></u><u></u></p>
<p class="MsoNormal" style="background:white">
<span lang="EN-US" style="font-size:14.0pt;color:black">As announced last year, <span style="background:white">
w</span></span><span style="font-size:14.0pt;color:#1d1c1d;background:white">e</span><span style="font-size:14.0pt;color:black;background:white">
</span><span lang="EN-US" style="font-size:14.0pt;color:black;background:white">have also continued working on enhancing our partnership with the community.
</span><span class="m_-394125453241070343m564452503745514928s1"><span style="font-size:14.0pt;color:black">For the upcoming ICANN Public Meeting (ICANN79),</span></span><span class="m_-394125453241070343m564452503745514928apple-converted-space"><span style="font-size:14.0pt;color:black"> </span></span><span class="m_-394125453241070343m564452503745514928s1"><span style="font-size:14.0pt;color:black">the
Board is planning to hold an open engagement session, which we hope will be another opportunity for interested community members to engage directly with the Board on specific topics.
<b>This session will be part of ICANN79 Prep week and will be held on Wednesday 21 February at 16:30 UTC.</b></span></span><u></u><u></u></p>
<p class="m_-394125453241070343m564452503745514928p1" style="margin:0cm"><span class="m_-394125453241070343m564452503745514928s1"><span style="font-size:14.0pt;color:black">This 60-minute engagement session will include three breakout rooms hosted by different Board members, each covering a different
topic. Following a brief welcome plenary, community members will be asked to join one of the three breakout rooms for a 40-minute discussion with the Board hosts for that topic. Attendees will be able to move freely between the three breakout rooms. The session
will conclude with all attendees coming together to hear each Board host’s summary of the discussions in their respective breakout rooms.</span></span><u></u><u></u></p>
<p class="m_-394125453241070343m564452503745514928p1" style="margin:0cm;font-variant-caps:normal;font-stretch:normal;font-kerning:auto;font-variant-alternates:normal;font-variant-ligatures:normal;font-variant-numeric:normal;font-variant-east-asian:normal;font-feature-settings:normal;text-align:start;word-spacing:0px">
<span class="m_-394125453241070343m564452503745514928s1"><b><span style="font-size:14.0pt;color:black"><u></u> <u></u></span></b></span></p>
<p class="m_-394125453241070343m564452503745514928p1" style="margin:0cm"><span class="m_-394125453241070343m564452503745514928s1"><b><span style="font-size:14.0pt;color:black">Topic 1: FY26-30 Strategic Planning</span></b></span><u></u><u></u></p>
<p class="m_-394125453241070343m564452503745514928p1" style="margin:0cm;font-variant-caps:normal;font-stretch:normal;font-kerning:auto;font-variant-alternates:normal;font-variant-ligatures:normal;font-variant-numeric:normal;font-variant-east-asian:normal;font-feature-settings:normal;text-align:start;word-spacing:0px">
<span class="m_-394125453241070343m564452503745514928s1"><span style="font-size:14.0pt;color:black">•</span></span><span class="m_-394125453241070343m564452503745514928apple-converted-space"><span style="font-size:14.0pt;color:black"> </span></span><span class="m_-394125453241070343m564452503745514928s1"><span style="font-size:14.0pt;color:black">Led
by Maarten Botterman and </span></span><span class="m_-394125453241070343m564452503745514928s1"><span lang="EN-US" style="font-size:14.0pt;color:black">Chris Buckridge</span></span><u></u><u></u></p>
<p class="m_-394125453241070343m564452503745514928p1" style="margin:0cm;font-variant-caps:normal;font-stretch:normal;font-kerning:auto;font-variant-alternates:normal;font-variant-ligatures:normal;font-variant-numeric:normal;font-variant-east-asian:normal;font-feature-settings:normal;text-align:start;word-spacing:0px">
<span class="m_-394125453241070343m564452503745514928s1"><span style="font-size:14.0pt;color:black">•</span></span><span class="m_-394125453241070343m564452503745514928apple-converted-space"><span style="font-size:14.0pt;color:black"> </span></span><span class="m_-394125453241070343m564452503745514928s1"><span style="font-size:14.0pt;color:black">Format
of the engagement: discussion and </span></span><span class="m_-394125453241070343m564452503745514928s1"><span lang="EN-US" style="font-size:14.0pt;color:black">soliciting
</span></span><span class="m_-394125453241070343m564452503745514928s1"><span style="font-size:14.0pt;color:black">input</span></span><u></u><u></u></p>
<p class="m_-394125453241070343m564452503745514928p1" style="margin:0cm;font-variant-caps:normal;font-stretch:normal;font-kerning:auto;font-variant-alternates:normal;font-variant-ligatures:normal;font-variant-numeric:normal;font-variant-east-asian:normal;font-feature-settings:normal;text-align:start;word-spacing:0px">
<span class="m_-394125453241070343m564452503745514928s1"><span style="font-size:14.0pt;color:black">•</span></span><span class="m_-394125453241070343m564452503745514928apple-converted-space"><span style="font-size:14.0pt;color:black"> </span></span><span class="m_-394125453241070343m564452503745514928s1"><span style="font-size:14.0pt;color:black">Description:
In this breakout room, the Board hosts will seek input from attendees on how the input from the community – including through the various environmental scans, strategic trend outlook sessions and other consultations – can form the basis of the strategic objectives
and goals for the next Five-Year Strategic Plan, and what metrics should be included as part of the Plan.</span></span><u></u><u></u></p>
<p class="m_-394125453241070343m564452503745514928p2" style="margin:0cm;font-variant-caps:normal;font-stretch:normal;font-kerning:auto;font-variant-alternates:normal;font-variant-ligatures:normal;font-variant-numeric:normal;font-variant-east-asian:normal;font-feature-settings:normal;min-height:24px;text-align:start;word-spacing:0px">
<span class="m_-394125453241070343m564452503745514928apple-converted-space"><span style="font-size:14.0pt;color:black"> </span></span><u></u><u></u></p>
<p class="MsoNormal" style="font-variant-caps:normal;font-stretch:normal;font-kerning:auto;font-variant-alternates:normal;font-variant-ligatures:normal;font-variant-numeric:normal;font-variant-east-asian:normal;font-feature-settings:normal;text-align:start;word-spacing:0px">
<span class="m_-394125453241070343m564452503745514928s1"><b><span style="font-size:14.0pt;color:black">Topic 2</span></b></span><span class="m_-394125453241070343m564452503745514928s1"><b><span lang="EN-US" style="font-size:14.0pt;color:black">:</span></b></span><span lang="EN-US" style="font-size:14.0pt;color:black">
</span><b><span style="font-size:14.0pt;color:black">The Board’s Role & Responsibilities
</span></b><b><span lang="EN-US" style="font-size:14.0pt;color:black">w</span></b><b><span style="font-size:14.0pt;color:black">hen Board-Adopted Policies Do Not Address the Problems They Were Developed to Solve</span></b><span style="font-size:14.0pt;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:black">• Led by </span><span lang="EN-US" style="font-size:14.0pt;color:black">Becky Burr and Alan Barrett</span><span style="font-size:14.0pt;color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:black">• Format of the engagement: discussion and input<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;color:black">• Description: In this breakout room, the Board hosts will invite community feedback on how to handle situations where it becomes clear that community-developed gTLD policies adopted by
the Board are superseded by subsequent events or are otherwise not able to, or can no longer, resolve the problems they were designed to address. There is currently no Bylaw or process for such a circumstance, other than the Board requesting that the community
initiate another full policy development process. As the Board continues to engage with the GNSO on this topic, the community is invited to brainstorm possible solutions. <u></u><u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">Topic 3: Environmental Sustainability at ICANN</span></b><u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:14.0pt">• Led by Sally Costerton and Le</span><span lang="EN-US" style="font-size:14.0pt">ó</span><span style="font-size:14.0pt">n Sanchez</span><u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:14.0pt">• Format of the engagement: discussion and soliciting input</span><u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:14.0pt">• Description: In this breakout room, the Board hosts will solicit community input on how to best advance ICANN’s environmental sustainability
efforts, in line with FY24 CEO Goal 8. Drawing on the expertise of the community will help shape the dialogue for more sustainable planning for ICANN meetings and operations.</span><u></u><u></u></p>
<p class="MsoNormal"><span class="m_-394125453241070343m564452503745514928s1"><span style="font-size:14.0pt;color:black">The Board is very much looking forward to this new engagement opportunity and hopes that you will
participate actively.</span></span><u></u><u></u></p>
<p class="m_-394125453241070343m564452503745514928p2" style="margin:0cm"><span lang="EN-US" style="font-size:14.0pt;color:black">It is to be noted that there will be technical limitations to the use of breakout rooms such as: no translation or transcription services available.
Yet the ICANN Staff will support this engagement session and take notes. If this experiment is successful, we could replicate it moving forward. </span><u></u><u></u></p>
<p class="MsoNormal" style="margin-right:108.0pt">
<span lang="EN-US" style="font-size:14.0pt;color:black">Meanwhile though, it is important that we continue listening to your specific needs</span><span lang="EN-US" style="font-size:14.0pt"> during our bilateral sessions<span style="color:black"> and
</span>we are also <span style="color:black">therefore </span>keeping to the practice of asking
<span style="color:black">question</span>s<span style="color:black"> to</span> <u>
<span style="color:black">your</span></u><span class="m_-394125453241070343m564452503745514928m-7039300716273874471m8337541825043586765apple-converted-space"><span style="color:black"> </span></span><span style="color:black">Group ahead of our joint session in
</span>Puerto Rico<span style="color:black">: </span></span><u></u><u></u></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">- There is an ICANN CEO goal to have the organization develop and implement a communications and engagement strategy to address the WSIS 20-year
review - what are the NCSG’s views on ICANN engagement priorities and strategies in this space?
<br>
<br>
- Engagement with between groups and bodies in the ICANN space is continuing to evolve, including with the introduction of session in the Prep Week and breakout rooms on specific issues of current interest - does the NCSG have views on these new approaches
or how to continue improving engagement strategies?<u></u><u></u></span></b></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><br>
</span><span lang="EN-US" style="font-size:14.0pt;color:black">We look forward to hearing your thoughts on this soon.</span><span style="font-size:14.0pt"><u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:14.0pt;color:black">We would be grateful if you could send to Board Operations (</span><a href="mailto:board-ops-team@icann.org" title="mailto:board-ops-team@icann.org" target="_blank"><span lang="EN-GB" style="font-size:14.0pt;color:#954f72">board-ops-team@icann.org</span></a><span lang="EN-GB" style="font-size:14.0pt;color:black">)
the questions you would like the Board to address during our face-to-face meetings. Given the finite time available for these meetings, please list your questions in order of priority.<span class="m_-394125453241070343m564452503745514928m-7039300716273874471m8337541825043586765apple-converted-space"> </span></span><span lang="EN-US" style="font-size:14.0pt;color:black">We
would also appreciate getting your questions no later than <b><u><span style="background:yellow">Wednesday 21 February, 2024</span></u></b><span style="background:yellow">.</span></span><u></u><u></u></p>
<p class="MsoNormal" style="background:white">
<span style="font-size:14.0pt;color:#1d1c1d">Looking forward to engaging discussions
</span><span lang="EN-US" style="font-size:14.0pt;color:black">during Prep Week and ICANN79</span><span style="font-size:14.0pt;color:#1d1c1d">!</span><u></u><u></u></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:14.0pt;color:black">Best regards,</span><u></u><u></u></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:14.0pt;color:black">Tripti Sinha</span><u></u><u></u></p>
<p class="MsoNormal" style="font-variant-caps:normal;text-align:start;word-spacing:0px">
<span lang="EN-GB" style="font-size:14.0pt;color:black">Chair, ICANN Board of Directors</span><u></u><u></u></p>
<p class="MsoNormal" style="margin-right:36.0pt;font-variant-caps:normal;text-align:start;word-spacing:0px">
<span style="font-size:14.0pt"> </span><u></u><u></u></p>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
</div>
</div>
</div></div></div></div>