[NCUC-DISCUSS] NCUC Bylaws Revision

[William Drake]

Hi

On Aug 25, 2013, at 9:54 AM, Tapani Tarvainen <ncuc at TAPANI.TARVAINEN.INFO> wrote:

> 
>> A word on the timing: most of the work will have to be done online
>> in September - October. [...] I believe we will need to get the
>> revised text cleared through staff and the board SIC committee, plus
>> we may have to do a time consuming "check in" exercise with NCUC
>> members to determine who's eligible to vote and hence the numbers we
>> need for passage. These bits could require a month or so, in which
>> case we'll have to finish in October and skip the F2F meeting.
> 
> Frankly, I don't see that happening. Many of the key people have
> many other things in their hands at the same time, notably IGF -
> I will be home only four weeks in September-October, and
> the website also has a long to-do list still, member database
> needs a lot of work, &c. It will take a serious effort to get
> the bylaws ready even with the original plan - I expect we'll
> burn some midnight oil in Buenos Aires to make it happen.

Yes, I'm among those who will be massively preoccupied in October by the IGF, and the suggestion that we end finalize F2F in BA reflects such considerations.  But if we tie it up on 15 November, it may be unrealistic to expect that the board SIC and staff will review our homework, have no tweaks to request, and sign off in time for us to put it to members in an election held like two weeks later.  Hence I've asked staff whether they think there'd be a way to make that work, including with the in process comm you suggest.  If not, either we finish earlier, in October, so the SIC can do it's thing with turn around time, or we postpone the bylaws vote.  
> 
> But the member check-in has to be done anyway for EC election
> (and automating that is one part of member database work I intend to
> have in good enough order by then), and we can vote on the new bylaws
> before formal approval by staff & SCI, if we work with them during
> the process we can be confident enough they'll approve later.
> We could even postpone the vote on the bylaws until December or
> January if necessary, much as I'd hate to leave unfinished work
> to the next EC - but let's hope it won't come to that.

Indeed, let's hope.  Because whether simultaneous with the election or separate (much worse), doing this in Dec.-Jan. risks low response rates and worrying that we don't have sufficient numbers for approval.  If memory serves this was a big headache for Robin back in 2009, and we had to do a lot of personalized follow up emails bugging people to please vote etc.  Best to to avoid if possible.

BD

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