Description of Charter approval and Election Process for July-October 2011

[Baudouin SCHOMBE]

Hi Avri,

Correct  the country name : Democratic Republic of Congo

SCHOMBE BAUDOUIN

*COORDONNATEUR DU CENTRE AFRICAIN D'ECHANGE CULTUREL (CAFEC)
 ACADEMIE DES TIC
*COORDONNATEUR NATIONAL REPRONTIC
*MEMBRE FACILITATEUR GAID AFRIQUE
*AT-LARGE MEMBER (ICANN)
*NCUC/GNSO MEMBER (ICANN)

Téléphone mobile:+243998983491
email                  : b.schombe at gmail.com
skype                 : b.schombe
blog                    : http://akimambo.unblog.fr
Site Web             : www.ticafrica.net




2011/7/21 Avri Doria <avri at acm.org>

> Hi,
>
> This message is a review of the issues I spoke of at the Policy meeting
> with regard to the upcoming votes.  It is being sent to the membership for
> comment and to the EC in their role as oversight over all elections and all
> Chair activities.
>
> We have several upcoming votes:
>
> 1. To get approval of the updated NCSG charter as amended and approved by
> the ICANN Board.
> 2.  Elections that need to be completed before the Nairobi Meeting.
>
>     2a.  Elect 3 GNSO Council (g-council)  members for 2 year terms - end
> of Annual Meeting 2011 until end of Annual Meeting 2013
>     2b.  Elect 1 g-council member for a 1 year term - End of Annual Meeting
> 2011 until Annual meeting 2012
>     2c.  Elect NCSG chair - One year term: Beginning of Annual Meeting 2011
> - Beginning of Annual meeting 2012
>
> In order for the elections to be valid, I beleive we need to have approved
> the Charter first.  Hence the plan on holding the charter vote first.
>
> I propose combining  2a and 2b  into a single ranked ballot where the top 3
> vote getters are elected to 2 year terms while the fourth place candidate is
> elected to a one year term.  In the event of a tie, I propose that, unless
> one of the candidates volunteers to serve the single year term, the
> Executive Committee makes the determination of which successful candidate
> gets the 1 year term by a majority vote of the Executive Committee.
>
> I propose making all the elections, 2a-c, a single voting event.
>
> I propose that as soon as the NCSG charter is approved by 60% of the active
> membership, nominations for the elections of all 5 roles will be open.  the
> annual voters checkin is defined in the charter:
>
> > Before each annual election, the NCSG Chair shall send an email to all
> members, active or suspended, asking them to update their contact
> information before the election. If no response is received by the requested
> deadline, an attempt will be made to reach the member by other means, e.g.
> telephone calls or requests though other contacts. If, after reasonable
> attempts fail to reach a member or its representative and confirmation of
> contact information cannot be completed, that member will be moved to an
> inactive members list and an announcement will be made on the public
> discussion list. Once on the inactive members list, the inactive member will
> not be included in the membership count required to establish election
> results.
> >
> > An inactive member can be removed from the inactive members list by
> updating its contact information. An inactive member can remain on the
> inactive list indefinitely.
>
> In addition to the Charter manadte, a critical reason for the Membership
> check is to have a reasonable count for 60% threshold.  Ballots will only be
> sent to active members.
>
>
> I propose the following schedule for all of this.
>
> 21 July - First Phase of Active membership checkin complete
> 22 July  - Second pause of Active membership checkin complete
>
> 1 Aug  - Charter Vote Begins
> 26 Aug - Charter Vote Ends
>
> Once the charter is approved, the Executive Committee will need to be
> reconstituted per the rules in the new charter.  This should be completed
> during September.  I propose 12 September for this milestone.  At that point
> since the election of a new chair will not be complete, the EC will need to
> elect an interim chair, as defined in the charter, to hold office until the
> Annual Meeting begins.
>
> 29 August (Assuming Charter Passes) - Nominations open
> 12 September - Statement from all candidates to NCSG discussion list due
>
> 19 September -  Elections Begin
> 7 October - Elections Complete
>
> 22 October Nairobi Meeting begins
>
> While there is some leeway in this schedule, there is very little.
>
> The first Phase of the Active Membership checkin consisted of my contacting
> all listed voters from 2010 + new members on 13 July, asking them to confirm
> their addresses.  This message was sent on a list set up for this purpose
> and was copied to the NCSG discussion list.  I encourage anyone who has not
> responded yet to do so.
>
> The second Phase of the Active membership checkin consists of posting the
> list of Active voters and asking for corrections.  The request for people to
> check the active list will be sent to both the list set up for the election
> checkin and to the NCSG discussion list.  I encourage everyone to check
> these lists and make sure I got it right, neither email nor I is fully
> reliable.
>
> It should be noted that in addition to including those who responded to my
> email request in the list of active participants, I will also include anyone
> who actually sent email to the NCSG discussion list since Jan 1 2011.  Even
> if someone misses checking on for the Charter vote, they can reactivate in
> time for the elections.  The difference between an active membership and
> inactive membership being used, is confirmation of correct email list at
> least once a year through either a reply to a request for confirmation or
> actual activity on the email list.
>
> Reminder:
>
> > 4.5 Member Voting Eligibility:
> >
> > Any NCSG active Member who has been an active member for at least thirty
> (30) days before the date of the election is eligible to nominate
> candidates, vote in NCSG elections, and propose amendments to the NCSG
> Charter.
>
>
> I think this about covers it.  Pleases send comments, questions,
> corrections and any issues.  I will proceed along this path unless overruled
> by a decision of the Executive Committee.
>
> Thanks
>
> a.
>
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