ICANN Nairobi NO VA "remote participation" site - Update and ACTION needed!

[Rafik Dammak]

Hi ,

in fact we discussed about the follow-up of remote participation after
Nairobi meeting, we should voice the concern during the public forum.
in the attendees list, there are some ICANN staff too, for unofficial
meeting not organized by ICANN it is not normal to send staff.
I am also wondering who from staff is coming. it is also ironic that the
director of participation may not attending Nairobi meeting too.

Rafik

2010/2/28 Alex Gakuru <gakuru at gmail.com>

> I am just wondering out aloud here...
>
> If this meeting turns out or serves as a grand "remote participation"
> precedent, then should it be expected that during *all* future
> meetings ICANN should commit equal resources to ensure all such other
> "remote participation" meetings are similarly successful, everywhere
> in the world (in view of AoC)? Would thee be any side effects to "One
> world. One Internet. Everyone connected."?
>
> On Sun, Feb 28, 2010 at 5:50 AM, Robin Gross <robin at ipjustice.org> wrote:
> >
> >
> > Begin forwarded message:
> >
> > From: "Switzer, Tim" <tim.switzer at neustar.biz>
> > Date: February 25, 2010 11:59:23 AM PST
> > To: "David W. Maher" <dmaher at pir.org>, <mcole at oversee.net>,
> > <craig.schwartz at icann.org>, <robin at ipjustice.org>, <
> jscottevans at yahoo.com>,
> > <marilynscade at hotmail.com>
> > Cc: "Alexa Raad" <ARaad at pir.org>, "Gomes, Chuck" <cgomes at verisign.com>,
> > "Kane, Pat" <pkane at verisign.com>, "Neuman, Jeff" <Jeff.Neuman at neustar.us
> >,
> > "Song-Marshall, Judy" <Judy.Song-Marshall at neustar.biz>, "James M Galvin"
> > <jgalvin at afilias.info>, <rlaplante at afilias.info>
> > Subject: ICANN Nairobi NO VA "remote participation" site - Update and
> ACTION
> > needed!
> >
> >
> >
> > OK folks, here is an update from my email this past Monday, sorry for the
> > delay on more details……..
> >
> >
> >
> >  (BTW, could someone please this email forward to Marilyn Cade - my
> emails
> > somehow get blocked going thru to her  – thanks)
> >
> >
> >
> > Attached is current participation list as we know it.
> >
> >
> >
> > Action items:
> >
> > -          I am not going to send this note to the entire list of
> > participants, so once again, I would like to ask you to please forward
> out
> > to your respective groups
> >
> > -          Anyone wanting a hotel room needs to contact the Hyatt
> directly
> > via phone at (703) 709-1234 or 800-233-1234 and ask for the $189 single
> > occupancy rate via the code name “Neustar”
> >
> > o   Note my comment below that wireless “in the hotel room” is an
> additional
> > charge, although wireless in lobby / conference rooms is available at no
> > charge
> >
> > -          IMPORTANT POINT – you must reserve your room by 5 PM EST
> Tuesday
> > March 2nd – rooms reserved after that will be “as available” and at the
> > normal Hyatt rate
> >
> > -          If your status (coming to the meeting, hotel room or not,
> which
> > days, etc.) has changed from the attached spreadsheet, please send a note
> to
> > nova.icann at neustar.biz
> >
> > o   Please provide us actual names for the attached spreadsheet, it would
> be
> > extremely helpful if we know exactly who is coming!  J
> >
> > -          We’re still finalizing conference rooms and video / audio but
> > rest assured we’re comfortable that we’ve got that covered and have some
> “on
> > the fly” flexibility if needed
> >
> > -          PLEASE continue to communicate updates of any kind to
> > nova.icann at neustar.biz so that we avoid any surprises
> >
> >
> >
> > Are we missing anything?  Thanks for your patience as we work thru this.
> >
> >
> >
> > Tim Switzer, VP Domain Name Registry Services
> > Neustar, Inc.
> > Office: +1.571.434.5733  Mobile: +1.703.627.2235
> >
> >
> >
> > From: Switzer, Tim
> > Sent: Monday, February 22, 2010 12:30 PM
> > To: 'David W. Maher'; 'mcole at oversee.net'; 'craig.schwartz at icann.org';
> > 'robin at ipjustice.org'; 'jscottevans at yahoo.com'; '
> marilynscade at hotmail.com'
> > Cc: 'Alexa Raad'; 'Gomes, Chuck'; 'Kane, Pat'; Neuman, Jeff;
> Song-Marshall,
> > Judy
> > Subject: ICANN Nairobi Northern VA "remote participation" site - RESEND
> >
> >
> >
> > As I think most of you are aware, The Registry Constituency is planning
> on
> > holding its meeting outside of Nairobi and is organizing a “remote
> > participation” site in Northern VA.
> >
> >
> >
> > Including various interested parties in this email distribution:
> >
> > -          David for the Registries
> >
> > -          Mason for the Registrars
> >
> > -          Robin for Noncommercial Stakeholder Group
> >
> > -          J. Scott for IPC
> >
> > -          Marilyn for the Business Constituency
> >
> > -          Craig for ICANN
> >
> >
> >
> > Please see details below.
> >
> >
> >
> > Three conference rooms are booked as of right now and based on
> discussions
> > with Mason, one is tagged for the Registry Group, one for the Registrar
> > group and one TBD.
> >
> >
> >
> > Immediate actions required:
> >
> > -          Need to get a headcount for a) general participation and b)
> hotel
> > rooms, so PLEASE forward out to your teams and follow the instructions
> below
> >
> > -          If you feel there is a need for the number of conference rooms
> > beyond what we have discussed, please provide details
> >
> >
> >
> > This is kind of a new concept, is being pulled together quickly and it’s
> > really unclear how many folks could show up - so good information back as
> > soon as possible would be most appreciated.
> >
> >
> >
> > Please direct questions to nova.icann at neustar.biz.
> >
> >
> >
> > Thank you.
> >
> >
> >
> > Tim Switzer, VP Domain Name Registry Services
> > Neustar, Inc.
> > Office: +1.571.434.5733  Mobile: +1.703.627.2235
> >
> >
> >
> > ICANN Nairobi Meeting
> >
> > Northern VA “Remote Participation” Location
> >
> >
> >
> > Venue:  Hyatt Regency Reston
> >
> > 1800 Presidents Street
> > Reston, Virginia, USA 20190
> > Tel: +1 703 709 1234    Fax: +1 703 925 8295
> > Maps & Directions
> >
> > http://reston.hyatt.com/hyatt/hotels/index.jsp
> >
> > The Hyatt Regency Reston is minutes from Dulles airport off the Dulles
> Toll
> > Road (exit 12), and is located in the Reston Town Center.  FYI - Conde
> Nast
> > Traveler Magazine has named this hotel a Readers Choice Top 100 Hotel in
> the
> > United States for 2009 and a negotiated reasonable group room rate was
> > secured.  Lot of nice restaurants within walking distance.
> >
> >
> >
> > Additional Information:
> >
> > Ø  There will be three conference rooms starting on Saturday the 6th thru
> > Friday the 12th:
> >
> > o   Audio and video conferencing per the ICANN “remote participation”
> > guidelines will be available in each room as needed
> >
> > o   24 hour access to conference rooms (meaning Nairobi time!)
> >
> > o   1 conference room will hold up to 50 people
> >
> > o   2 conference rooms will hold up to 20 people
> >
> > o   A contracted person on site to assist with ICANN audio / video staff
> as
> > needed
> >
> > Ø  Breakfast, lunch, breaks will be provided at the meeting rooms (food
> > beverages, coffee)
> >
> > Ø  There will be complimentary Wi-Fi in the lobby and in the conference
> > rooms
> >
> > Ø  Wireless in the hotel room will be a separate fee of $9.95 per day
> >
> > Ø  A block of rooms will be available Friday, March 5 thru Friday, March
> 12
> >
> > o   A “group rate” code will be provided Tuesday Feb 23rd COB
> >
> > o   As of now, the nightly single room rate is $189, but subject to
> change
> >
> > o   Need to know ASAP approximately how many rooms will be needed for
> each
> > night in order to be the most cost effective with the contract and not
> “over
> > commit” on rooms
> >
> > Ø  Please send an email no later than noon EST Tuesday Feb 23rd to
> > nova.icann at neustar.biz and include:
> >
> > o   Your name, company and that you plan to attend for how many days
> >
> > o   Your affiliation (Registry, Registrar, IPC, ICANN, other)
> >
> > o   If you plan to book a room and include arrival and departure dates
> >
> >
> >
> >
> >
> >
> >
> > IP JUSTICE
> > Robin Gross, Executive Director
> > 1192 Haight Street, San Francisco, CA  94117  USA
> > p: +1-415-553-6261    f: +1-415-462-6451
> > w: http://www.ipjustice.org     e: robin at ipjustice.org
> >
> >
> >
> >
>
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