[Ncuc-af] [Travel support call] (CROP)Community Regional Outreach Program - Opportunity to travel to events for outreach/inreach

Wed Feb 14 11:29:02 CET 2018

Hi everyone

Thanks a lot. AIS could be a great way to use this CROP. Please feel free
to apply for CROP.

I have started this document which is editable to all. Feel free to add
your names and let meknow if you can't edit.

https://docs.google.com/document/d/1fP-BoZEYEfaMEWId-8Az66iOmxRu0PC-UaWxBDQ9YjU/edit?usp=sharing

2018-02-14 11:13 GMT+01:00 Arsène Tungali <arsenebaguma at gmail.com>:

> I personally encourage those of our members who have been active in our
> policy work to consider applying for a CROP and put together outreach
> activities for the NCUC during regional meetings.
>
> We need to use this slot for a good reason so that it can add value to our
> work. I trust Ines to influence deliberations within EC so that the best
> applicant is selected.
>
> As you know, CROP has been taken off from the proposed FY19 budget and at
> the NCSG level, we are working on a strategy to tell icann that they should
> not cut this important program. But we need solid arguments.
>
> But we need to make sure the remaining slot for FY18 is being efficiently
> used so that ICANN can possibly reconsider its decision.
>
> @Liz, i am not attending AIS but thanks for asking. If you are planning to
> attend, it would be great to put together an outreach strategy for the NCUC
> and be in a position to recruit new members in Africa. You can then apply
> for support through CROP.
>
> I am so sorry again i missed last call and look forward to the upcoming.
> Thanks Ines and everyone who was part of it
>
> -----------------
> Arsène Tungali,
> about.me/ArseneTungali
> +243 993810967 <+243%20993%20810%20967>
> GPG: 523644A0
> Goma, Democratic Republic of Congo
>
> Sent from my iPhone (excuse typos)
>
> On Feb 14, 2018, at 11:26 AM, Liz Orembo <lizorembo at gmail.com> wrote:
>
>
> Many thanks Ines. Indeed our presence in this event is very important and
> I like the idea of organizing NCUC sessions, brought up during the NCUC
> Africa call. Can we work on one or two?
>
> It will also be good to know who will be attending the AIS so that we add
> them to the session as speakers.
>
> On Tue, Feb 13, 2018 at 11:00 PM, hfaiedh ines <hfaiedh.ines2 at gmail.com>
> wrote:
>
>> Dear NCUC Africa members,
>>
>> In our Africa Regional call yesterday I have informed members more on
>> CROP for Africa and I will be more advertising it as it is a very precious
>> opportunity to attend a meeting in Africa (travel from Africa and within
>> Africa)
>>
>>
>> NCUC has 5 individual CROP from ICANN. So far, we have allocated a CROP
>> for Europe (in region: IFF) and a CROP for LAC (LAC to Europe/ out of
>> Region: WSIS), and we still have a CROP for AF (i*n region*).
>>
>> Applications can be received anytime until April 2018, and all the
>> members who are interested in applying should write to NCUC Chair
>>
>> raquino at gmail.com and  maryam.bakoshi at icann.org
>>
>> Please see the rules below.
>>
>> Thanks
>>
>> -------------
>>
>> What Does CROP Provide in FY18?
>>
>> Standard Travel Authorizations
>>
>> 1.      Trip Allocations (4 days, 3 nights maximum):
>>
>> a.      Five (5) individual regional trips which may include one (1) out
>> of region trip if necessary, allocated to GNSO Constituencies including:
>> Business, Intellectual Property, Internet Services Provider, Non-Commercial
>> Users, and Not-for-Profit Operational Concerns.
>>
>> 2.      Funded Costs/Expenses:
>>
>> Includes transportation (economy class), lodging, and per diem (4 days, 3
>> nights maximum)
>>
>> 3.      Visa Fees & Registration Fees:
>>
>> Travellers will be reimbursed for visa fees (up to $200 USD) and for
>> conference registration fees where applicable (up to $800 USD)
>>
>> 4.      Booking:
>>
>> All travel booked via ICANN Constituency Travel to ensure consistency,
>> proper accounting, recordation, and tracking against budget.
>>
>> General Procedures
>>
>> •       All trips and outreach activities must be completed before the
>> end of ICANN's 2018 fiscal year. Traveling participants must have returned
>> to their originating destination on or before 30 June 2018.
>>
>> •       Minimum timeframes: An individual trip must be approved within
>> the participant's organization/structure, including coordination with the
>> applicable regional Stakeholder Engagement V.P. team a minimum of 6-weeks
>> prior to the proposed travel date. This 6-week period is the absolute
>> minimum time and should not be considered a "best practice". Notice and
>> planning with regional teams should take place as early as possible.
>>
>> •       Travel may not be booked individually or through the event
>> organizers. ICANN's Constituency Travel department will manage all travel
>> booking and ensure that any financial outlays are optimized to the maximum
>> extent possible.
>>
>> •       A Trip Assessment must be completed for each outreach activity
>> attended (within 3 weeks of returning). The assessment should clearly and
>> specifically describe if/how the original purpose(s) and outcome(s) were
>> realized as well as details of the event itself (who, what, where, when,
>> and why).
>>
>> •       Trips must originate and conclude within the same region and
>> should, wherever practicable, be taken by someone working in or proximate
>> to that territory. GNSO Constituencies may attend one out of region trip
>> per fiscal year within the five trip allocations.
>>
>> •       It will not be possible to support trip "compounding" or
>> "splitting" of expenses or any other strategy with a goal of increasing the
>> number of individual trips assigned to an organization. ICANN appreciates
>> all reasonable efforts on the part of participants to minimize expenses;
>> however, to properly manage this unique resource, each individual trip
>> stands on its own and will require separate authorization and tracking.
>>
>> Submission form
>>
>> •       All of those who wish  to submit a proposal for the CROP must
>> fill the following form:
>>
>> Name of Event
>>
>> Date
>>
>> How you plan to outreach for NCUC at the event?
>>
>> Why you think your application should be considered?
>>
>> •       The timeline for submitting requests is critical and has to be
>> submitted to us at least two months before the event. If you would like to
>> suggest an event, please consider this timeline.
>>
>>
>>
>>
>> _______________________________________________
>> Ncuc-af mailing list
>> Ncuc-af at lists.ncuc.org
>> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-af
>>
>>
>
>
> --
>
> Best regards.
> Liz.
>
> PGP ID: 0x1F3488BF
>
> _______________________________________________
> Ncuc-af mailing list
> Ncuc-af at lists.ncuc.org
> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-af
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ncuc.org/pipermail/ncuc-af/attachments/20180214/86fc4fa7/attachment-0001.html>