[Ncuc-af] [Travel support call] (CROP)Community Regional Outreach Program - Opportunity to travel to events for outreach/inreach

[Liz Orembo]

Many thanks Ines. Indeed our presence in this event is very important and I
like the idea of organizing NCUC sessions, brought up during the NCUC
Africa call. Can we work on one or two?

It will also be good to know who will be attending the AIS so that we add
them to the session as speakers.

On Tue, Feb 13, 2018 at 11:00 PM, hfaiedh ines <hfaiedh.ines2 at gmail.com>
wrote:

> Dear NCUC Africa members,
>
> In our Africa Regional call yesterday I have informed members more on CROP
> for Africa and I will be more advertising it as it is a very precious
> opportunity to attend a meeting in Africa (travel from Africa and within
> Africa)
>
>
> NCUC has 5 individual CROP from ICANN. So far, we have allocated a CROP
> for Europe (in region: IFF) and a CROP for LAC (LAC to Europe/ out of
> Region: WSIS), and we still have a CROP for AF (i*n region*).
>
> Applications can be received anytime until April 2018, and all the members
> who are interested in applying should write to NCUC Chair
>
> raquino at gmail.com and  maryam.bakoshi at icann.org
>
> Please see the rules below.
>
> Thanks
>
> -------------
>
> What Does CROP Provide in FY18?
>
> Standard Travel Authorizations
>
> 1.      Trip Allocations (4 days, 3 nights maximum):
>
> a.      Five (5) individual regional trips which may include one (1) out
> of region trip if necessary, allocated to GNSO Constituencies including:
> Business, Intellectual Property, Internet Services Provider, Non-Commercial
> Users, and Not-for-Profit Operational Concerns.
>
> 2.      Funded Costs/Expenses:
>
> Includes transportation (economy class), lodging, and per diem (4 days, 3
> nights maximum)
>
> 3.      Visa Fees & Registration Fees:
>
> Travellers will be reimbursed for visa fees (up to $200 USD) and for
> conference registration fees where applicable (up to $800 USD)
>
> 4.      Booking:
>
> All travel booked via ICANN Constituency Travel to ensure consistency,
> proper accounting, recordation, and tracking against budget.
>
> General Procedures
>
> •       All trips and outreach activities must be completed before the end
> of ICANN's 2018 fiscal year. Traveling participants must have returned to
> their originating destination on or before 30 June 2018.
>
> •       Minimum timeframes: An individual trip must be approved within the
> participant's organization/structure, including coordination with the
> applicable regional Stakeholder Engagement V.P. team a minimum of 6-weeks
> prior to the proposed travel date. This 6-week period is the absolute
> minimum time and should not be considered a "best practice". Notice and
> planning with regional teams should take place as early as possible.
>
> •       Travel may not be booked individually or through the event
> organizers. ICANN's Constituency Travel department will manage all travel
> booking and ensure that any financial outlays are optimized to the maximum
> extent possible.
>
> •       A Trip Assessment must be completed for each outreach activity
> attended (within 3 weeks of returning). The assessment should clearly and
> specifically describe if/how the original purpose(s) and outcome(s) were
> realized as well as details of the event itself (who, what, where, when,
> and why).
>
> •       Trips must originate and conclude within the same region and
> should, wherever practicable, be taken by someone working in or proximate
> to that territory. GNSO Constituencies may attend one out of region trip
> per fiscal year within the five trip allocations.
>
> •       It will not be possible to support trip "compounding" or
> "splitting" of expenses or any other strategy with a goal of increasing the
> number of individual trips assigned to an organization. ICANN appreciates
> all reasonable efforts on the part of participants to minimize expenses;
> however, to properly manage this unique resource, each individual trip
> stands on its own and will require separate authorization and tracking.
>
> Submission form
>
> •       All of those who wish  to submit a proposal for the CROP must fill
> the following form:
>
> Name of Event
>
> Date
>
> How you plan to outreach for NCUC at the event?
>
> Why you think your application should be considered?
>
> •       The timeline for submitting requests is critical and has to be
> submitted to us at least two months before the event. If you would like to
> suggest an event, please consider this timeline.
>
>
>
>
> _______________________________________________
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> Ncuc-af at lists.ncuc.org
> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-af
>
>


-- 

Best regards.
Liz.

PGP ID: 0x1F3488BF
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