[Ncuc-af] [Travel support call] (CROP)Community Regional Outreach Program - Opportunity to travel to events for outreach/inreach

[hfaiedh ines]

Dear NCUC Africa members,

In our Africa Regional call yesterday I have informed members more on CROP
for Africa and I will be more advertising it as it is a very precious
opportunity to attend a meeting in Africa (travel from Africa and within
Africa)


NCUC has 5 individual CROP from ICANN. So far, we have allocated a CROP for
Europe (in region: IFF) and a CROP for LAC (LAC to Europe/ out of Region:
WSIS), and we still have a CROP for AF (i*n region*).

Applications can be received anytime until April 2018, and all the members
who are interested in applying should write to NCUC Chair

raquino at gmail.com and  maryam.bakoshi at icann.org

Please see the rules below.

Thanks

-------------

What Does CROP Provide in FY18?

Standard Travel Authorizations

1.      Trip Allocations (4 days, 3 nights maximum):

a.      Five (5) individual regional trips which may include one (1) out of
region trip if necessary, allocated to GNSO Constituencies including:
Business, Intellectual Property, Internet Services Provider, Non-Commercial
Users, and Not-for-Profit Operational Concerns.

2.      Funded Costs/Expenses:

Includes transportation (economy class), lodging, and per diem (4 days, 3
nights maximum)

3.      Visa Fees & Registration Fees:

Travellers will be reimbursed for visa fees (up to $200 USD) and for
conference registration fees where applicable (up to $800 USD)

4.      Booking:

All travel booked via ICANN Constituency Travel to ensure consistency,
proper accounting, recordation, and tracking against budget.

General Procedures

•       All trips and outreach activities must be completed before the end
of ICANN's 2018 fiscal year. Traveling participants must have returned to
their originating destination on or before 30 June 2018.

•       Minimum timeframes: An individual trip must be approved within the
participant's organization/structure, including coordination with the
applicable regional Stakeholder Engagement V.P. team a minimum of 6-weeks
prior to the proposed travel date. This 6-week period is the absolute
minimum time and should not be considered a "best practice". Notice and
planning with regional teams should take place as early as possible.

•       Travel may not be booked individually or through the event
organizers. ICANN's Constituency Travel department will manage all travel
booking and ensure that any financial outlays are optimized to the maximum
extent possible.

•       A Trip Assessment must be completed for each outreach activity
attended (within 3 weeks of returning). The assessment should clearly and
specifically describe if/how the original purpose(s) and outcome(s) were
realized as well as details of the event itself (who, what, where, when,
and why).

•       Trips must originate and conclude within the same region and
should, wherever practicable, be taken by someone working in or proximate
to that territory. GNSO Constituencies may attend one out of region trip
per fiscal year within the five trip allocations.

•       It will not be possible to support trip "compounding" or
"splitting" of expenses or any other strategy with a goal of increasing the
number of individual trips assigned to an organization. ICANN appreciates
all reasonable efforts on the part of participants to minimize expenses;
however, to properly manage this unique resource, each individual trip
stands on its own and will require separate authorization and tracking.

Submission form

•       All of those who wish  to submit a proposal for the CROP must fill
the following form:

Name of Event

Date

How you plan to outreach for NCUC at the event?

Why you think your application should be considered?

•       The timeline for submitting requests is critical and has to be
submitted to us at least two months before the event. If you would like to
suggest an event, please consider this timeline.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ncuc.org/pipermail/ncuc-af/attachments/20180213/e21d3036/attachment.html>