[Membership-affairs] [NCUC-DISCUSS] Update On Community Outreach Resources (CROPP) For FY16- Traditions and Changes

William Drake william.drake at uzh.ch
Tue May 26 15:52:25 CEST 2015

Hi Maria

> On May 26, 2015, at 3:27 PM, Maria Farrell <maria.farrell at GMAIL.COM> wrote:
> Hi Bill,
> It may be worthwhile to do a 'Friday before the meeting blow-out' in Dublin, because:
> a) I and I think a couple of other people (James....?) would be willing to do the bulk of the organising, and

People willing to take the lead is always a strong point to a proposed meeting :-)

I’d love to see something happen in Dublin. Only question is what.  The basic choice again is a) a two hour outreach to civil society event on Saturday, funded through other staff budget, like we’re doing in BA; or b) a full day Friday conference with panels and lots of non-CS people etc, which we’d have to apply for and which would preclude using the CROPP money for travel.  Personally I’m totally open to whatever people can all get behind.

Our Constituency Day meeting in BA is four weeks from today, 16 June.  Maybe we can try to squeeze in a little discussion there (schedule’s dense, alas) and then contemplate this further online afterwards…?



> b) Dublin is EU HQ for a good number of tech firms, e.g. Twitter just came under the Irish data protection office's auspices last week, so there is both interest and need to get local civil society involved and informed. 
> All the best, Maria
> On 26 May 2015 at 08:47, William Drake <william.drake at uzh.ch <mailto:william.drake at uzh.ch>> wrote:
> Hello
> CROPP is the program mentioned here and at Constituency Days a number of times over the past couple years that provides funds for up to 5 people from NCUC and other groupings to send people to non-ICANN meetings in their regions to do outreach.  In FY15 we submitted 5 applications, 4 approved and one pending. https://community.icann.org/display/croppfy15/NCUC+Drafts <https://community.icann.org/display/croppfy15/NCUC+Drafts> As you can see from the below, even with this growth (in FY14 we submitted 0 proposals), At Large still makes much more abundant use of these than GNSO constituencies.  Going forward it would seem worth taking advantage of the opportunity if there are good meetings that could be high yield in terms of outreach and recruitment.
> Staff also offer an alternative use of funds as of FY16, to organize a one-time community Outreach/Engagement Event instead of doing conference travel.  This could be considered if we wanted to propose a big full day event like the policy conferences we organized in Singapore, Toronto and San Francisco http://www.ncuc.org/events/conferences-and-workshops/ <http://www.ncuc.org/events/conferences-and-workshops/>.  These take a good deal of work to pull together and tend to draw ICANN insiders from other parts of the community more than non-involved civil society types for recruitment, but if there is some feeling that we’d like to do a Friday-before-the-meeting blowout in Dublin, Marrakech or wherever the June 2016 meeting will be, we could consider the feasibility.  If instead we are content to continue on the path we’re on now, with two-hour outreach events geared toward civil society scheduled on meeting Saturdays and supported through a different staff budget (as per the London and upcoming Buenos Aires meeting), then we could use the CROPP for conference travel per usual.
> A more immediate action item: Staff have established a new requirement for FY16—in order to remain eligible, we must submit an Outreach Strategic Plan by 30 September 2015.  Staff is developing a template for these.  I would think that the Membership Affair Team would be the appropriate vehicle for this effort, and hope members gathered there will take the bull by the horns when the template is ready.
> Best
> Bill

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