[Membership-affairs] Sending a reminder email to fill the NCUC survey

[William Drake]

Hmmm….Walid I’m wondering if it wouldn’t be more effective if you wrote a para rationale saying this was prompted by community discussions on list and the efforts of volunteers to help other volunteers etc, rather than saying "We hope you would recognize the effort exerted,” which could be read as sort of finger wagging….?

BD

> On Mar 23, 2015, at 8:15 PM, Walid AL-SAQAF <wsaqaf at GMAIL.COM> wrote:
> 
> Hi Maryam,
> 
> Below is a text I propose to send to NCUC members individually. If you have an automated merge tool for each individual recipient, you can replace the actual name in the "Dear <name>," below. Otherwise, you could just have it start with "Dear NCUC member,". Feel free to edit the below as you see appropriate.
> 
> -----------
> 
> Dear <name>,
> If you have not yet filled in the NCUC member engagement survey sent a couple of weeks ago via the NCUC-DISCUSS mail list, this is a reminder so you could do so as soon as possible via this link:
> 
> http://goo.gl/XlwyQL <http://goo.gl/XlwyQL>
> We hope you would recognize the effort exerted by the NCUC membership affairs team to construct the survey and seek your perspective, which you could provide anonymously.
> 
> Filling in the survey will probably require no more than 10 minutes of your time. The more respondents we get, the better we can assess the needs of our members and suggest potential steps to improve their engagement.
> 
> The deadline is in just over one week (March 31), which is approaching fast. So please fill the survey at your earliest convenience.
> 
> If you have any questions or comments on the survey, please send an email to the coordinator of the membership affairs team Walid Al-Saqaf on walid.al-saqaf at ims.su.se <mailto:walid.al-saqaf at ims.su.se> .
> 
> We thank you in advance for your prompt action. 
> 
> -------
> 
> Best.
> 
> Sincerely,
> 
> Walid
> 
> 
> 
> On Mon, Mar 23, 2015 at 10:01 AM, Maryam Bakoshi <maryam.bakoshi at icann.org <mailto:maryam.bakoshi at icann.org>> wrote:
> Dear Walid,
> 
> I contacted Tapani, last week with respect to sending a mass email like we do for the elections and he said it wasn't a problem to do, only he was busy but asked if it was urgent. I told him we would want to send it out Today. 
> Please let me know if it's ok to use the previous content (text) and I would kindly ask Tapani to help send out the emails. 
> 
> Many thanks,
> 
> Maryam Bakoshi
> Secretariat - NCSG, NCUC & NPOC
> Internet Corporation for Assigned Names and Numbers (ICANN)
> 
> E: Maryam.bakoshi at icann.org <mailto:Maryam.bakoshi at icann.org>
> S: Maryam.bakoshi.icann
> T: +44 7737698036 <tel:%2B44%207737698036>
> 
> 
> On 23 Mar 2015, at 08:37, Walid AL-SAQAF <wsaqaf at gmail.com <mailto:wsaqaf at gmail.com>> wrote:
> 
>> Hi Bill,
>> 
>> I can do so but still think that a better option is to send direct emails to each NCUC member (via bcc) without the [NCUC-DISCUSS] heading.
>> 
>> After all, it's an administrative rather than a discussion issue and with a header like [REMINDER], it could catch attention and not be archived or sent to spam.
>> 
>> Only mail list admins can extract the emails and do it.
>> 
>> W.
>> 
>> On Mar 23, 2015 8:04 AM, "William Drake" <william.drake at uzh.ch <mailto:william.drake at uzh.ch>> wrote:
>> Agree, Walid I would suggest instead that you at MAT coordinator send a reminder with CAPS in the subject line encouraging participation and perhaps providing a paragraph of background rationale to motive people.  Chest possible?
>> 
>> Bill
>> 
>>> On Mar 22, 2015, at 4:07 PM, Stephanie Perrin <stephanie.perrin at mail.utoronto.ca <mailto:stephanie.perrin at mail.utoronto.ca>> wrote:
>>> 
>>> hmn.  That is a wee bit low, isnt it?   we should think up promo ideas...
>>> Stephanie
>>> On 15-03-22 4:43 AM, Walid AL-SAQAF wrote:
>>>> Dear Maryam,
>>>> 
>>>> Hope you're doing well. Can you send out a reminder to fill out the NCUC User Engagement survey? The response rate is still below 10%, which worries me.
>>>> 
>>>> Best.
>>>> 
>>>> Sincerely,
>>>> 
>>>> Walid 
>>>> 
>>>> ------
>>>> 
>>>> Walid Al-Saqaf, PhD
>>>> Department of Media Studies
>>>> Stockholm University - Sweden
>>>> 
>>>> 
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>>>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/membership-affairs <http://lists.ncuc.org/cgi-bin/mailman/listinfo/membership-affairs>
>>> 
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>> 
>> *********************************************************
>> William J. Drake
>> International Fellow & Lecturer
>>   Media Change & Innovation Division, IPMZ
>>   University of Zurich, Switzerland
>> Chair, Noncommercial Users Constituency, 
>>   ICANN, www.ncuc.org <http://www.ncuc.org/>
>> william.drake at uzh.ch <mailto:william.drake at uzh.ch> (direct), wjdrake at gmail.com <mailto:wjdrake at gmail.com> (lists),
>>   www.williamdrake.org <http://www.williamdrake.org/>
>> Internet Governance: The NETmundial Roadmap http://goo.gl/sRR01q <http://goo.gl/sRR01q>
>> *********************************************************
>> 
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> 
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*********************************************************
William J. Drake
International Fellow & Lecturer
  Media Change & Innovation Division, IPMZ
  University of Zurich, Switzerland
Chair, Noncommercial Users Constituency, 
  ICANN, www.ncuc.org
william.drake at uzh.ch (direct), wjdrake at gmail.com (lists),
  www.williamdrake.org
Internet Governance: The NETmundial Roadmap http://goo.gl/sRR01q
*********************************************************

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