[NCUC Finance] Hosting the NCUC E-Platform [process]

[William Drake]

I just looked realized my reply to Tapani was not fully responsive.  Sorry, tired.

Based on previous discussions, normally one would think it works as I described below between the originating team (in this case EPT) and the EC.  But I don't believe we really discussed what happens when a second team, the FT, is also involved, whether we're supposed to have an additional round of consensus building there and back and forth with the EC before the EC can say please pull the trigger.  All kinds of fun stuff could ensue if the FT, EPT and EC dis/agree on various dimensions.  (An alternative would be to decide that the FT is focused on overall fundraising, budget maintenance and requests to ICANN, but with regard to individual expenditure decisions is just doing implementation.) I'm generally for getting the broadest possible participation and consensus on any decision, but if it adds lots of days for no reason (e.g. if there's not much debate in the FT) that'd be silly.  

While we all wanted to avoid bureaucratization, maybe we're going to need to put down just a few lines somewhere on workflow and division of labor.

In the meanwhile, maybe the way to do this is to time bound it.

1. If any FT members have concerns about the proposed expenditure, how about you please share them by 18:00 CET tomorrow Wednesday, otherwise we assume there's consensus.

2. Unless there objections and a need for dialogue, on Thursday, Wilson resends his formal proposal to the EC list for approval (for the purpose of record keeping of decisions in one place) and authorization back to the purse holder, which I guess is Milton.

Bill





On Feb 19, 2013, at 9:59 AM, William Drake <william.drake at uzh.ch> wrote:

> Hi T
> 
> Yes, the general model out to be that teams work issues to the point of there being either consensus or a clearly represented split on options, and then the EC discusses and agrees based on these inputs.  If the EC's view differs from the team's or the team was divided, probably it's sensible to have at least another round of dialogue between the two to see if differences can be bridged, the EC reconsiders its stance, etc.  But at some point it has to end if we are to get things done, and the buck stops with the elected EC (except on videos or other Ancien Régime matters :-)
> 
> BD
> 
> On Feb 19, 2013, at 9:44 AM, Tapani Tarvainen <ncuc at tapani.tarvainen.info> wrote: 
> 
>> Moving to finance team only,
>> 
>> This is the first time we're doing this kind of thing with the team,
>> so the process isn't routine yet, but my idea would be that the
>> finance team reviews the request and either forwards it to the EC for
>> decision or bounces it back to the e-team if additional info or
>> clarifications are needed.
>> Once EC approves, it'd go back to the e-team again to create
>> the server and have the bill sent to Milton.
>> 
>> Am I on the right track?
>> 
>> Tapani
>> 
>> On Feb 19 10:29, Tapani Tarvainen (ncuc at tapani.tarvainen.info) wrote:
>> 
>>> On Feb 19 11:15, Wilson Abigaba (wilson at isoc.ug) wrote:
>>> 
>>>> Dear Maria, Milton,
>>>> 
>>>> The e-platform team has resolved to revamp our current website and
>>>> build a new one with a whole lot of features that will benefit & grow
>>>> the constituency. To achieve this, we need our own server and the
>>>> cheapest way is to buy a virtual private server (VPS) from a hosting
>>>> company, at a cost of about $400 annually.
>>>> 
>>>> We are thus requesting you to purchase the VPS so that we can go ahead
>>>> with this, as per the detailed request, attached. We are on standby to
>>>> answer any clarifications or assist in any way. If approved, we'll
>>>> need to create an account at the hosting company.
>>> 
>>> Actually I think we could use the same account we're now using
>>> for DNS registration of ncuc.org, which Brenden has created
>>> and where Milton already is the billing contact.
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> 
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