[NCUC E-team] Boilerplate response & non-member mail list subscribers

[William Drake]

Thanks Brenden for the clarifications on the technical points.  Well, personally I’d rather keep it simple, and I sort of suspect that getting mail from our list wouldn’t turn on allies as much as it would, as you put it, not necessarily friendly to NCUC.  If others feel differently I’m all eyes.  Well sort of…have been dealing with NETmundial arrangements for hours, brain bleed.

Joly did raise an important point about additional subscriptions.  I seem to recall there have been issues in the past where more than one person from a member org wanted to be subscribed.  But probably this is pretty infrequent…leave ad hoc or add to boiler?

BD


On Apr 1, 2014, at 3:54 PM, Brenden Kuerbis <bkuerbis at internetgovernance.org> wrote:

> 
> 
> On Tue, Apr 1, 2014 at 7:35 AM, William Drake <wjdrake at gmail.com> wrote:
> Hi
> 
> I seem to recall that we did a boilerplate statement last year, but I don’t recall if whomever was dealing with subscription requests has used it.  I would certainly think something like "Thanks for your interest in subscribing to the Noncommerical Users Constitutency (NCUC) discussion list. Our list is publicly archived at: http://lists.ncuc.org/pipermail/ncuc-discuss/.  If you wish to join the list, we encourage you or your organization to become a member of NCUC. To do so, please follow the instructions here: http://www.ncuc.org/participate/become-a-member/“ would be fine.
>  
> I do have a question about a sentence of Brenden’s language, which I didn’t include above.  I don’t recall a previous agreement on the EC or the ET that "Individuals who are not members can be subscribed, but will not have posting privileges.”  Has this been the sysadmins' practice and I just don’t know about it?
> 
> It has not, it was just suggested language to prompt the debate.
> 
> My .02 - allowing non-members to subscribe might allow opportunity for email-dependent allies, reporters, etc. to be more closely informed of NCUC matters, calls to action. NCUC does sort of serve as a hub for civil society activity in Internet governance.  OTOH, such a practice would allow those not necessarily friendly to NCUC to more closely monitor.  
>  
>  If so I’d like to hear how it happened and the rationale.  And are we thus saying there are non-members now included on http://lists.ncuc.org/cgi-bin/mailman/roster/ncuc-discuss ?
> 
> It’s not entirely obvious to me why we’d bother doing this when the archive is anyway public.  Personally I’d prefer knowing that the above listing comprised only members, but I guess I’d don’t feel strongly about it if others do.  A couple of questions in this case:
> 
> *If that’s going to be the practice, on what grounds would we be turn away anyone going forward?   When Joly’s asked in the past about some subscription efforts we’ve often said oh no, s/he’s not a member, a troll, not civil society, whatever….
>    
> *May I assume people can be subscribed to the list without being added to the member data base?
> 
> 
> Yes, the member database and mailman are currently entirely separate systems. 
>  
>  I don’t really know how the linkages work but the intake practice has been that when a member is added they are signed up on the list and also go into the data base from which eligible voters and the member count on the website are generated.
> 
> We can only wish we were that sophisticated. Maybe some day we have a member management system integrated with mailman, etc.
> 
>  
>  Does adding non-members to the list introduce any possible problems for those of you who maintain our e-platforms, or no?
> 
> 
> Not to my knowledge. Member check-ins, ballots are generated from information in the member database, not from mailman subscriber list. Perhaps if we were to add a member management system we would have to revisit the situation.
> 
>  
> Thanks,
> 
> Bill
> 
> 
> 
> On Mar 31, 2014, at 5:53 PM, Balleste, Roy <rballeste at stu.edu> wrote:
> 
>> +1
>>  
>> Roy
>>  
>> From: e-team-bounces at lists.ncuc.org [mailto:e-team-bounces at lists.ncuc.org] On Behalf Of Rafik Dammak
>> Sent: Monday, March 31, 2014 11:40 AM
>> To: Brenden Kuerbis
>> Cc: e-team NCUC
>> Subject: Re: [NCUC E-team] Fwd: New subscription request to list Ncuc-discuss from ekenyanito at gmail.com
>>  
>> Hi,
>> 
>> better to check if he is already member or not. but boilerplate response is ok.
>> 
>> Best,
>> 
>> Rafik
>> 
>> On Mar 31, 2014 11:42 PM, "Brenden Kuerbis" <bkuerbis at internetgovernance.org> wrote:
>> EC members of the e-team,
>>  
>> I would really encourage you to develop a boilerplate response to these inquires.  
>>  
>> One suggestion would be:
>>  
>>  
>> Thanks for your interest in subscribing to the Noncommerical Users Constitutency (NCUC) discussion list. Our list is publicly archived at: http://lists.ncuc.org/pipermail/ncuc-discuss/.  Individuals who are not members can be subscribed, but will not have posting privileges. If you wish to post to the list, we encourage you or your organization to become a member of NCUC. To do so, please follow the instructions here: http://www.ncuc.org/participate/become-a-member/
>>  
>> Sincerely,
>>  
>> NCUC Executive Committee 
>>  
>>  
>> But the EC needs to decide and approve what it views as appropriate. Please give your volunteers some guidance.
>>  
>> Thanks!
>>  
>> Brenden
>>  
>>  
>> 
>> ---------------------------------------
>> Brenden Kuerbis
>> Internet Governance Project
>> http://internetgovernance.org
>>  
>> 
>> On Sun, Mar 30, 2014 at 8:26 PM, Joly MacFie <joly at punkcast.com> wrote:
>> Another would-be.
>>  
>> This is what my Rapportive says:
>>  
>> ·         Contributor at Global Voices Online
>> ·         EAC Trainer of Trainers on East African Community (EAC) Integration Processes at East African Community Secretariat
>> ·         Volunteer/ Student Intern atTransparency International
>> ·         founder and project co-ordinator atSAUTI KWA WATOTO PROJECT
>>  
> 
> 

***********************************************
William J. Drake
International Fellow & Lecturer
  Media Change & Innovation Division, IPMZ
  University of Zurich, Switzerland
Chair, Noncommercial Users Constituency, 
  ICANN, www.ncuc.org
william.drake at uzh.ch (direct), wjdrake at gmail.com (lists),
  www.williamdrake.org
***********************************************

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