[NCUC-EC] About EC absences and application of NCUC Bylaws VII, D

Mili Semlani milisemlani at gmail.com
Wed Sep 24 10:06:59 CEST 2025


Dear EC Members,

I am writing to formally address the concerns raised regarding my recent
absence and to offer my sincere apologies for any inconvenience caused.

Over the past few months, I have been dealing with a significant health
issue that severely impacted my ability to fulfill my EC responsibilities.
I acknowledge that I failed to properly communicate my situation or
calibrate how much time I would need for recovery, which was unprofessional
on my part. I take full responsibility for not informing the EC promptly
about my circumstances.

Following my conversation with Wisdom, where I openly discussed my health
situation, I did attempt to participate in subsequent calls. However, due
to timing issues and my ongoing health challenges, I missed connections on
two occasions—once joining after the call had ended, and another when the
meeting had been rescheduled. I regret not checking WhatsApp messages more
regularly during this period.

I want to emphasize that I have responded to emails requiring my input on
matters where I was directly involved, and I have maintained my commitment
to the work wherever possible. I understand this situation may appear as
though I've disregarded EC protocols, but I want to stress that this is an
exceptional circumstance and not reflective of my typical dedication. My
attendance record over the past two years as an EC member demonstrates
consistent participation and engagement.

Given that my term concludes at the end of October and travel arrangements
for ICANN Dublin have already been finalized, I humbly request your
consideration in allowing me to complete my final month of service.
Canceling these arrangements at this stage would not only result in wasted
resources but would also prevent any other member from utilizing this
opportunity.

I am fully committed to fulfilling all remaining responsibilities and
duties expected of me during this final month. I would be grateful for the
opportunity to conclude my term properly and contribute meaningfully to our
final meetings.

Thank you for your understanding and consideration of my circumstances. I
deeply value my time serving on the EC and hope to end my tenure on a
positive note.
--
With gratitude
*Mili Semlani*
LinkedIn <https://www.linkedin.com/in/milisemlani/>: community building for
new media
Instagram <https://www.instagram.com/milisemlani/>: evocative travel
stories and mind musings
DoorDesi <https://doordesi.substack.com/>: join the community of Indians
living abroad



On Wed, 24 Sept 2025 at 07:06, Amin Hacha <aminhacha at gmail.com> wrote:

> Hi Pedro, EC members, and Chair,
> Thank you for sharing the detailed explanation and background on this
> matter. I fully understand the situation, and I agree that as members of
> the EC, we must respect and follow the Bylaws. While decisions in such
> situations are not always easy, the rules exist to guide us and ensure
> fairness and accountability.
> *Taking note that the Executive Committee had previously provided the
> member in question an opportunity to improve the situation, but
> unfortunately, no progress was made. *
> I therefore support the interpretation provided and give my vote in line
> with the decision made.
> regards,
> Amin
>
> On Wed, Sep 24, 2025 at 12:32 AM Namra Naseer <fr.namra at gmail.com> wrote:
>
>> You have my vote/ confirmation, Pedro.
>>
>> On Tue, Sep 23, 2025 at 18:24 Pedro de Perdigão Lana <
>> pedrodeperdigaolana at gmail.com> wrote:
>>
>>> Errata:
>>>
>>> We do have very flexible rules on the obligations of EC members, but
>>> this is one that immediately results in an immediate resignation from the
>>> EC representative. In other words, the "leaving office" does not even come
>>> from an EC vote or decision *(such as the one on Section VII, E of the
>>> Bylaws)*: the Bylaws determine that this leads to the person resigning
>>> their office, and this resignation leads to cancellation of the obligations
>>> and rights that come with the position, such as the representation in ICANN
>>> meetings.
>>>
>>> Cordially,
>>>
>>> *Pedro de Perdigão Lana*
>>> Lawyer <https://www.nic.br/>, GEDAI/UFPR <https://www.gedai.com.br/>
>>> Researcher
>>> PhD Candidate (UFPR), LLM in Business Law (UCoimbra)
>>> Coordination/Board/EC @ ISOC Brazil <https://www.isoc.org.br/>, NCUC
>>> <https://www.ncuc.org/> & NCSG
>>> <https://community.icann.org/display/gnsononcomstake/Home>(ICANN) and CC
>>> Brazil <https://br.creativecommons.net/>.
>>> This message is restricted to the sender and recipient(s). If received
>>> by mistake, please reply informing it.
>>>
>>>
>>> Em ter., 23 de set. de 2025 às 19:18, Pedro de Perdigão Lana <
>>> pedrodeperdigaolana at gmail.com> escreveu:
>>>
>>>> Hi EC,
>>>>
>>>> As raised in our last meeting, but without enough time to discuss it,
>>>> we need a common understanding about the application of a part of the NCUC
>>>> Bylaws regarding absence from not only NCUC EC activities, but also our
>>>> meetings, especially to set a precedent in future situations when this may
>>>> happen early in the term. I asked for the attendance record of our current
>>>> term (excluding absences that started already in the previous mandate), and
>>>> this is what I got:
>>>>
>>>>    1. December 2024 - Amin Hacha, Mili Semlani, Namra Naseer, Pedro de
>>>>    Perdigão Lana, Sara Mohamed, Wisdom Donkor
>>>>    2. January 2025 - Amin Hacha, Namra Naseer, Pedro de Perdigão Lana,
>>>>    Sara Mohamed, Wisdom Donkor
>>>>    3. February 2025- Amin Hacha, Namra Naseer, Pedro de Perdigão Lana,
>>>>    Sara Mohamed, Wisdom Donkor
>>>>    4. April 2025 - Amin Hacha, Namra Naseer, Pedro de Perdigão Lana,
>>>>    Sara Mohamed, Wisdom Donkor (Mili sent apology)
>>>>    5. May 2025 - Amin Hacha, Milton Mueller, Pedro de Perdigão Lana,
>>>>    Sara Mohamed, Wisdom Donkor (Namra sent apology)
>>>>    6. July 2025 - Amin Hacha, Pedro de Perdigão Lana, Namra Naseer,
>>>>    Wisdom Donkor (Sara sent apology)
>>>>    7. August 2025 - Amin Hacha, Pedro de Perdigão Lana, Namra Naseer,
>>>>    Wisdom Donkor, Sara Mohomed
>>>>    8. September 2025 - Amin Hacha, Pedro de Perdigão Lana, Namra
>>>>    Naseer, Wisdom Donkor (Sara sent apology)
>>>>
>>>> *This means one of the EC members was present at just one of the EC's
>>>> meetings during the whole term, *and sent an apology for another. The
>>>> issue is that we have the following rule in our bylaws:
>>>>
>>>> VII. Leaving Office: (...) D. Regional representatives who fail to
>>>> attend more than three (3) meetings in a row are considered to have
>>>> resigned their office. If they send apologies for their absence, after
>>>> three (3) times, they will be treated as per section IV.E.6 below.
>>>>
>>>> This absence was already noted in previous meetings, which prompted a
>>>> formal communication requiring an explanation of what was happening. Our EC
>>>> representative from Asia mentioned she had personal issues with
>>>> signs starting in April. Most importantly, in the answer on July 25th,
>>>> there was a declaration that the person would be able to resume her duties
>>>> during the rest of the tenure, promising to fulfill all and any obligations
>>>> necessary until the end of it. This answer was not contested, even though
>>>> the absences started earlier. However, she was absent once again in
>>>> September and August (she tried to join half an hour late, and I remember
>>>> one occasion in a meeting of a previous term, when an EC member was late to
>>>> a call, that she invoked an EC agreement that a large delay in joining
>>>> could not count as a presence).
>>>>
>>>> We do have very flexible rules on the obligations of EC members, but
>>>> this is one that immediately results in an immediate resignation from the
>>>> EC representative. In other words, the "leaving office" does not even come
>>>> from an EC vote or decision: the Bylaws determine that this leads to the
>>>> person resigning their office (such as the one on Section VII, E of the
>>>> Bylaws), and this resignation leads to cancellation of the obligations and
>>>> rights that come with the position, such as the representation in ICANN
>>>> meetings.
>>>>
>>>> I would like to confirm this interpretation with the rest of the EC,
>>>> followed by a confirmation from the chair.
>>>>
>>>> Cordially,
>>>>
>>>> *Pedro de Perdigão Lana*
>>>> Lawyer <https://www.nic.br/>, GEDAI/UFPR <https://www.gedai.com.br/>
>>>> Researcher
>>>> PhD Candidate (UFPR), LLM in Business Law (UCoimbra)
>>>> Coordination/Board/EC @ ISOC Brazil <https://www.isoc.org.br/>, NCUC
>>>> <https://www.ncuc.org/> & NCSG
>>>> <https://community.icann.org/display/gnsononcomstake/Home>(ICANN) and CC
>>>> Brazil <https://br.creativecommons.net/>.
>>>> This message is restricted to the sender and recipient(s). If received
>>>> by mistake, please reply informing it.
>>>>
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>>>
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