[NCUC-EC] Subject: Welcome to the NCUC Operating Procedures Review Task Force

[Wisdom Donkor]

Dear Task Force Members,



Welcome to the Non-Commercial Users Constituency (NCUC) Operating
Procedures Review Task Force (OPRTF)! We are excited to have you on board
for this important initiative to evaluate and refine one of our most
important guiding documents. Your expertise and perspective will be
invaluable in ensuring our procedures remain effective, transparent, and
aligned with NCUC’s mission. Pedro and Namra will be the Penholders and
will also be available to clarify and assist in the task force's work.
Andrea Glandon will also be supporting us.



*Scope:* The task force will review Sections I to XI of the Operating
Procedures (OP), as identified in this first working document:
https://docs.google.com/document/d/1-As0hLWyauY8AD1EK_IVeUpJVKaKZozh_timaBO24Ac/edit?tab=t.0



*Work Timeline: *To ensure an efficient and structured process, we will
adhere to the following timeline based on NCUC’s established rules:



   - *Task Force Formation & Initial Meetings (Days 1–15)*

v  A dedicated task force mailing list (archives open to members) will be
created shortly for discussions.

v  The first meeting will be on May 15th. Task Force members *should answer
this email stating their preference, until May 8th, of these three agenda
possibilities: (i) 10h30-11h30 UTC; (ii) 15h00-16h00 UTC, or (iii) 21h00
UTC.*

v  Regular meetings (preferentially weekly) will be scheduled during this
first meeting, defining a work calendar.

v  At least one EC member present in each, as required by the OP. Pedro
Lana and Namra Naseer will be the penholders to facilitate complying with
this requisite.

v  During the first two weeks, the task force will review and then decide
in the first meeting if the sections of the Operating Procedures identified
by the EC indeed require revision. Note that this first review is not about
the specific suggested changes, since those will be discussed during the
regular meetings.

v  The first meeting will only confirm what sections should be reviewed.

   - *Draft Recommendations Submission (Day 15-60): *The task force will
   work on the draft and then submit a document to the EC outlining proposed
   revisions/additions with rationales and projected impacts on NCUC.
   - *EC Review & Member Consultation (Days 61–74)*: The EC will share the
   recommendations via the NCUC-Discuss list for a 14-day public comment
   period.
   - *Drafting Revisions (Next 30 Days After EC Instruction)*: Penholders
   will incorporate feedback and provide textual revisions.
   - *EC Approval & Final Member Consultation (30 Days After Draft
   Submission):*

v  The EC will review, accept/reject changes (with rationale), and approve
a final version via majority vote.

v  The final draft will be shared on NCUC-Discuss for a *15-day public
comment period*.

   - *Finalization & Adoption (Within 15 Days After Comments Close)*: The
   EC will resolve outstanding issues and approve the final procedures by
   majority vote, and then the Chair will publish the new procedures within 2
   business days.
   - *Possible Appeals: *Members may appeal decisions within 5 business
   days of publication.



Thank you for your commitment to this effort! Your contributions will help
strengthen NCUC’s governance and operations. Please don’t hesitate to reach
out with questions or suggestions.

*Wisdom Donkor* (CASP+,  CISM, CEH Certified,)
Chair, NCUC.
Tel: +233 20 812 8851
Skype: wisdom_dk | Facebook: kwasi wisdom |  Twitter: @wisdom_dk
_______________________________________________________________________________________________________________________
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