[NCUC-EC] [Ext] Re: ICANN 78 Planning

Mon Oct 16 12:26:33 CEST 2023

@Benjamin Akinmoyeje <benakin at gmail.com>  and @Andrea Glandon
<andrea.glandon at icann.org> didn t we request printing of flyers some
time ago? Also there was the option of translation.

Did we get that approved ? I remember we received the translated version

On Mon, Oct 16, 2023, 05:28 Mili Semlani <milisemlani at gmail.com> wrote:

> The lunch option sounds feasible. I dont think we have the time to design
> and print flyers... even if we design one we can send it out virtually or
> have a simple barcode that people can scan and it can take them to the
> website or such.
>
> Not sure what we mean by rapporteur and is this going to be someone we
> hire externally?
> --
> With gratitude
> *Mili Semlani*
> Community specialist
> Instagram <https://www.instagram.com/theuntraveller/> | LinkedIn
> <https://www.linkedin.com/in/milisemlani/>
>
>
>
> On Mon, 16 Oct 2023 at 01:42, Benjamin Akinmoyeje <benakin at gmail.com>
> wrote:
>
>> Dear Ken,
>>
>> Thank you for this observation, I agree with you immediately after the
>> event is a better option and that is the direction we would  take.
>>
>> Now that we know the evening is packed with activities ,we can  make a
>> reservation nearby for a light lunch or appetizer somewhere close to the
>> place of the session if possible and have a light lunch depending on the
>> number of attendees we have. As stipulated we can plan for 30 based on the
>> budget and cost of things in Hamburg.
>>
>> I hope we can get two more ECs to approve the budget.
>>
>>
>> I will suggest a planning meeting early this week to fine tune our plans.
>>
>> Kind regards,
>> Benjamin
>>
>> On Sun, Oct 15, 2023 at 10:17 PM Ken Herman <ken at kherman.com> wrote:
>>
>>> Hi Benjamin.
>>>
>>>
>>>
>>> When you say a social event after our forum, can you be more specific
>>> about what you have in mind? The forum is on Wednesday morning @10:30. That
>>> evening is ICANN the 25th anniversary celebration, which I guess most
>>> people will attend and goes until 7:30pm. Do you have something in mind
>>> later than that? Or maybe offer lunch after the forum concludes? Either one
>>> is ok with me, but offering a lunch immediately afterwards may keep the
>>> conversation going. We can check with one of the restaurants in the hotel
>>> about this.
>>>
>>>
>>>
>>> Also, I understand that NCSG is also planning some evening get-together,
>>> but I do not know what day.
>>>
>>>
>>>
>>> For the Flyer, the sooner someone creates that, the better. Also, we
>>> should explore other mechanisms for communication that may get out to
>>> meeting participants.
>>>
>>>
>>>
>>> Ken
>>>
>>>
>>>
>>> *From:* Benjamin Akinmoyeje <benakin at gmail.com>
>>> *Sent:* Sunday, October 15, 2023 3:23 PM
>>> *To:* Ken Herman <ken at kherman.com>; Exec. Comm <ncuc-ec at lists.ncuc.org>;
>>> Kathy Kleiman <kathy at kathykleiman.com>
>>> *Cc:* Andrea Glandon <andrea.glandon at icann.org>
>>> *Subject:* Re: [Ext] Re: [NCUC-EC] ICANN 78 Planning
>>>
>>>
>>>
>>> Dear Ken and all.
>>>
>>> Thank you for your contribution. I reached out to the Grand-Elysee but
>>> no response yet.
>>>
>>>
>>>
>>> The most desirable situation is to have a social event after our forum.
>>> I will suggest we come up with a budget and when we get to Hamburg we check
>>> what is available within the vicinity.
>>>
>>>
>>>
>>> Here is a list of items that may be on our budget
>>>
>>>
>>>
>>> 1. Food & Drinks for 30 persons
>>>
>>> 2. Snacks for the Issue forum
>>>
>>> 3.. Printing flyers  for our sessions
>>>
>>> 4. Stipend for a rapporteur for the session
>>>
>>> 5. Photographer for session
>>>
>>> 6. Logistics
>>>
>>>
>>>
>>>
>>>
>>> I do not have the cost for these because I do not know how much it would
>>> cost in Hamburg, does anyone have any ideas?  However, we know that we are
>>> getting some support from  PIR to the tune of 2500 USD.
>>>
>>>
>>>
>>> Can we at least approve that now, so that the Treasurer can make that
>>> available, without the EC approval he can not issue any money to us.
>>>
>>>
>>>
>>> NB Your timely response is required.
>>>
>>>
>>>
>>>
>>>
>>> Kind regards,
>>>
>>> Benjamin
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> On Thu, Oct 12, 2023 at 3:39 PM Ken Herman <ken at kherman.com> wrote:
>>>
>>> OK, thanks Andrea. We’ll keep this in mind for future meetings.
>>>
>>>
>>>
>>> If we want to arrange an outside event, then we’ll need to start
>>> planning right away. Keep in mind that there aren’t many evenings that are
>>> free. I notice from the calendar that there isn’t any late afternoon events
>>> on Sunday the 22nd.
>>>
>>>
>>>
>>> *From:* Andrea Glandon <andrea.glandon at icann.org>
>>> *Sent:* Thursday, October 12, 2023 9:01 AM
>>> *To:* Ken Herman <ken at kherman.com>; 'Benjamin Akinmoyeje' <
>>> benakin at gmail.com>
>>> *Cc:* 'Exec. Comm' <ncuc-ec at lists.ncuc.org>
>>> *Subject:* Re: [Ext] Re: [NCUC-EC] ICANN 78 Planning
>>>
>>>
>>>
>>> Hello all,
>>>
>>>
>>>
>>> Any catering needed to be requested already and the venue doesn’t allow
>>> outside catering. I suppose a community member could bring some stuff in
>>> and maybe the venue wouldn’t notice, but we cannot request catering from
>>> the venue at this point.
>>>
>>>
>>>
>>> Thanks!
>>>
>>> Kind Regards,
>>>
>>> Andrea
>>>
>>>
>>>
>>>
>>>
>>> *From: *NCUC-EC <ncuc-ec-bounces at lists.ncuc.org> on behalf of Ken
>>> Herman <ken at kherman.com>
>>> *Date: *Thursday, October 12, 2023 at 07:56
>>> *To: *'Benjamin Akinmoyeje' <benakin at gmail.com>
>>> *Cc: *"'Exec. Comm'" <ncuc-ec at lists.ncuc.org>
>>> *Subject: *[Ext] Re: [NCUC-EC] ICANN 78 Planning
>>>
>>>
>>>
>>> Hello Benjamin.
>>>
>>>
>>>
>>> Great news about the PIR contribution. Probably we will need some help
>>> when it comes to costing anything for ICANN78 activities.
>>>
>>>
>>>
>>> Two items that come to mind for the Issue Forum: publicity and
>>> refreshments.
>>>
>>>
>>>
>>> Publicity:
>>>
>>>    - I guess we will need to create and have printed a flyer to leave
>>>    around the conference venue.
>>>    - Hopefully, someone in our vast community has the skills necessary
>>>    to create such a flyer.
>>>    - We’ll need some advice on where we can have this printed locally.
>>>    I will be in Hamburg a few days earlier, so I can take care of this if I
>>>    have a pdf.
>>>    - Presumably, we can submit receipts for reimbursement.
>>>
>>>
>>>
>>> Refreshments:
>>>
>>>    - Maybe Andrea can advise on how we can arrange refreshments for the
>>>    Issue Forum.
>>>    - Also, are we planning refreshments for the NCUC membership session?
>>>
>>>
>>>
>>> Ken
>>>
>>>
>>>
>>> *From:* Benjamin Akinmoyeje <benakin at gmail.com>
>>> *Sent:* Wednesday, October 11, 2023 5:07 PM
>>> *To:* Exec. Comm <ncuc-ec at lists.ncuc.org>
>>> *Cc:* Mili Semlani <milisemlani at gmail.com>; Ken Herman <ken at kherman.com>
>>> *Subject:* Re: ICANN 78 Planning
>>>
>>>
>>>
>>> Dear ECs,
>>>
>>> Good day and I hope you are doing well.
>>>
>>>
>>>
>>> We have a few days until the ICANN78 AGM, I believe you are getting
>>> ready for an eventful meeting.
>>>
>>>
>>>
>>> I am writing to inform you of some of the tasks still ahead of us to get
>>> us ready for the Annual General Meeting and also some good news.
>>>
>>>
>>>
>>> The EC members need to develop a budget quickly for the Hamburg meeting
>>> as you all know we will also be celebrating the NCUC anniversary with the
>>> entire ICANN community as well.
>>>
>>>
>>>
>>>
>>>
>>> NCUC  is also receiving 2500 USD support from  PIR for the event.
>>>
>>>
>>>
>>>
>>>
>>> I look forward to your active engagement in preparing for ICANN78.
>>>
>>>
>>>
>>> Kind regards,
>>>
>>> Benjamin
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> On Fri, Sep 22, 2023 at 2:48 PM Benjamin Akinmoyeje <benakin at gmail.com>
>>> wrote:
>>>
>>> Dear Oksana,
>>>
>>> Thank you so much for your email.
>>>
>>>
>>>
>>> We have yet to get an agenda, however, we can draft one quickly.
>>>
>>>
>>>
>>> https://docs.google.com/document/d/1RCt5cHWOiBinuJSqFMzpxSdXsLfc1RcAWIPWEgDio0I/edit
>>> [docs.google.com]
>>> <https://urldefense.com/v3/__https:/docs.google.com/document/d/1RCt5cHWOiBinuJSqFMzpxSdXsLfc1RcAWIPWEgDio0I/edit__;!!PtGJab4!4LvaTSc3gpmRSuZMcs2bj5_EGFcArAXpyBjRCLtY0de9LlZQFAtUcAnjGbgIrrG7h70CVLwX-56gQHXky9zZxg$>
>>>
>>>
>>>
>>>
>>>
>>> Kind regards,
>>>
>>> Benjamin
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> On Fri, Sep 22, 2023 at 1:27 PM Oksana Prykhodko <sana.pryhod at gmail.com>
>>> wrote:
>>>
>>> Dear all,
>>>
>>>
>>>
>>> Do you already have any drafting of the agenda?
>>>
>>>
>>>
>>> I promised that participation in NCUC activity will be my priority for
>>> this meeting, but can I reserve one hour for EURALO General Assembly on
>>> October 24 15:00 CEST?
>>>
>>>
>>>
>>> Thank you very much in advance,
>>>
>>> Kind regards,
>>>
>>> Oksana
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> On Tue, Sep 5, 2023 at 9:47 AM Benjamin Akinmoyeje <benakin at gmail.com>
>>> wrote:
>>>
>>> Dear Mili, Ken and Oksana,
>>>
>>> Good day and I hope you are well.
>>>
>>>
>>>
>>> I am sending out this email so that we can plan our ICANN78.
>>>
>>>
>>>
>>> Kind regards,
>>>
>>> Benjamin
>>>
>>> _______________________________________________
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>>
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