[NCUC-EC] [Ext] Sign-up room

[Mueller, Milton L]

I plan to continue with the program and work with Kathy to add PICs issues.
Farzaneh. Kathy and I will take it from here with invitations and program planning.
--MM

From: Ken Herman <ken at kherman.com>
Sent: Monday, May 22, 2023 2:36 PM
To: Mueller, Milton L <milton at gatech.edu>
Cc: 'Exec. Comm' <ncuc-ec at lists.ncuc.org>
Subject: RE: [Ext] Sign-up room

Hi Milton. I sent this message the next day showing that Andrea requested the room for Tuesday of that week at 14:00. While it’s just a request I think it has to be good enough unless we want to find out own space, which will be difficult. My understanding is going to be difficult if not also costly.

My understanding is that we usually get what we request, although it is not assured.

How would you like to proceed? We have another proposal on the table after the policy committee meeting this morning.

Ken

From: Ken Herman <ken at kherman.com<mailto:ken at kherman.com>>
Sent: Wednesday, May 17, 2023 10:08 PM
To: Mueller, Milton L <milton at gatech.edu<mailto:milton at gatech.edu>>
Cc: 'Exec. Comm' <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>
Subject: FW: [Ext] Sign-up room

Hello Milton.

I would think that this should be enough to go on for inviting speakers. If it changes at the last minute, then there is nothing we can do and we may lose a few speakers. But at least we can start.

But again, before we do, I would like to have a better idea of what we are asking of each invited speaker. IMO, a series of speeches is going to be boring. I’ve got some ideas that I can run by Farzaneh as she agreed to work with me on this.

We are going to need publicity and A/V and connectivity (i.e. a webcast).

Ken

From: Andrea Glandon <andrea.glandon at icann.org<mailto:andrea.glandon at icann.org>>
Sent: Wednesday, May 17, 2023 2:42 PM
To: Ken Herman <ken at kherman.com<mailto:ken at kherman.com>>
Cc: 'Exec. Comm' <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>
Subject: Re: [Ext] Sign-up room

Hello Ken,

I currently have a request in for Tuesday 14:00-17:00 local time, for 40 people. This is the information I received from Benjamin awhile back. The way these rooms work is that I can request a date/time/number of participants, but nothing is set in stone until a few days before the meeting. Currently this time will conflict with the Board listening session for the CEO search.

Thanks!
Kind Regards,
Andrea


From: Ken Herman <ken at kherman.com<mailto:ken at kherman.com>>
Date: Wednesday, May 17, 2023 at 13:31
To: Andrea Glandon <andrea.glandon at icann.org<mailto:andrea.glandon at icann.org>>
Cc: "'Exec. Comm'" <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>
Subject: [Ext] Sign-up room

Hi Andrea. As you know we are planning using a sign-up room for a special event during ICANN77.

Our problem at the moment is that since we would like to invite special guests to present at that event, and since these are people who can be difficult to schedule, having some idea of at least the day, but also the time, will be critical for this to succeed.

Is there any way we can confirm a day and time (specific location can even come later) more than a few days before the meeting, given these special circumstances?

Thanks

Ken
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