[NCUC-EC] FW: [Ext] Sign-up room

[Andrea Glandon]

Hi Ken,

Correct, there will be no services or technical support in the room. Whatever microphones are there can be used, but as far as connecting those microphones to a webcast or anything like that, that cannot happen. Basically if there are microphones on the table, they can be used to be heard in the room. None of the other equipment should be used.

Kind Regards,
Andrea


From: Ken Herman <ken at kherman.com>
Date: Thursday, May 18, 2023 at 07:33
To: Andrea Glandon <andrea.glandon at icann.org>, "'Mueller, Milton L'" <milton at gatech.edu>
Cc: "'Exec. Comm'" <ncuc-ec at lists.ncuc.org>
Subject: RE: [NCUC-EC] FW: [Ext] Sign-up room

Thanks Andrea. From what I understand, ICANN doesn’t provide any services, so we will want things like microphones and the ability to webcast. Any thoughts? Can we use the equipment that is already in the room?

Ken

From: Andrea Glandon <andrea.glandon at icann.org>
Sent: Thursday, May 18, 2023 7:48 AM
To: Ken Herman <ken at kherman.com>; Mueller, Milton L <milton at gatech.edu>
Cc: 'Exec. Comm' <ncuc-ec at lists.ncuc.org>
Subject: Re: [NCUC-EC] FW: [Ext] Sign-up room

Hello Ken,

Just to jump in here for a moment. I don’t think it would be possible to bring in A/V. I don’t know exactly what you have in mind, but we don’t want to make any changes to the room.

Thanks!
Kind Regards,
Andrea


From: NCUC-EC <ncuc-ec-bounces at lists.ncuc.org<mailto:ncuc-ec-bounces at lists.ncuc.org>> on behalf of Ken Herman <ken at kherman.com<mailto:ken at kherman.com>>
Date: Wednesday, May 17, 2023 at 21:08
To: "Mueller, Milton L" <milton at gatech.edu<mailto:milton at gatech.edu>>
Cc: "'Exec. Comm'" <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>
Subject: [NCUC-EC] FW: [Ext] Sign-up room

Hello Milton.

I would think that this should be enough to go on for inviting speakers. If it changes at the last minute, then there is nothing we can do and we may lose a few speakers. But at least we can start.

But again, before we do, I would like to have a better idea of what we are asking of each invited speaker. IMO, a series of speeches is going to be boring. I’ve got some ideas that I can run by Farzaneh as she agreed to work with me on this.

We are going to need publicity and A/V and connectivity (i.e. a webcast).

Ken

From: Andrea Glandon <andrea.glandon at icann.org<mailto:andrea.glandon at icann.org>>
Sent: Wednesday, May 17, 2023 2:42 PM
To: Ken Herman <ken at kherman.com<mailto:ken at kherman.com>>
Cc: 'Exec. Comm' <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>
Subject: Re: [Ext] Sign-up room

Hello Ken,

I currently have a request in for Tuesday 14:00-17:00 local time, for 40 people. This is the information I received from Benjamin awhile back. The way these rooms work is that I can request a date/time/number of participants, but nothing is set in stone until a few days before the meeting. Currently this time will conflict with the Board listening session for the CEO search.

Thanks!
Kind Regards,
Andrea


From: Ken Herman <ken at kherman.com<mailto:ken at kherman.com>>
Date: Wednesday, May 17, 2023 at 13:31
To: Andrea Glandon <andrea.glandon at icann.org<mailto:andrea.glandon at icann.org>>
Cc: "'Exec. Comm'" <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>
Subject: [Ext] Sign-up room

Hi Andrea. As you know we are planning using a sign-up room for a special event during ICANN77.

Our problem at the moment is that since we would like to invite special guests to present at that event, and since these are people who can be difficult to schedule, having some idea of at least the day, but also the time, will be critical for this to succeed.

Is there any way we can confirm a day and time (specific location can even come later) more than a few days before the meeting, given these special circumstances?

Thanks

Ken
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