[NCUC-EC] [Ext] Re: Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Wed Jun 28 17:44:27 CEST 2023

Thank you, again, Benjamin. 

It seems you have misunderstood my request. 

I do not dispute the requirement; I am simply asking you to provide your own activity plan for ICANN 78 so that we may use that as both a template and to ensure sufficient coverage. 

Can you do that? 

Ken

From: Benjamin Akinmoyeje <benakin at gmail.com> 
Sent: Wednesday, June 28, 2023 10:47 AM
To: Ken Herman <ken at kherman.com>
Cc: Exec. Comm <ncuc-ec at lists.ncuc.org>
Subject: Re: [NCUC-EC] [Ext] Re: Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Deer Ken,

I appreciate your understanding.  However the request I made was not of my making and it was described in the Travel Policy, if you have a new recommendation - you may have to go through the process of adjusting NCUC's travel policy.

So in order for us to be guided by the standards I have copied the travel policy excerpt for your reference

Procedures for EC funding allocation

 – ICANN Meetings funding allocation for Executive Committee representatives

–  Executive Committee representatives travel support allocations

For each ICANN Meeting, the NCUC leadership team is allocated three travel slots. One of these travel slots must be assigned to the NCUC Chair. The remaining two travel slots, or a reallocation of the Chair’s travel slot if he or she relinquishes it, will be assigned to representatives who fulfill the following criteria:

1.     The representative develops an activity plan that he or she will carry out in the ICANN meeting. This plan must contain a detailed account of the representative’s current engagement in ICANN activities, their plan of engagement at the face-to-face meeting, and explain why and how their physical presence in that meeting is important for achieving the NCUC’s objectives and mission. The timeline for the submission of this application will follow the procedure described in the NCUC Travel Support Policy unless initiated sooner by the NCUC Chair at his or her discretion. The EC travel funding allocation should precede the NCUC travel support programme.

2.     The representative must observe all criteria for eligibility as described in the NCUC Travel policy session above, highlighting the participation on NCSG and NCUC activities.

3.     In case of a tie between applicants, the Chair will ask representatives to make reasonable efforts to find an alternative source of funding. Evidence must be provided to the Chair of these attempts. If a representative seeks alternative funding but is declined or rejected, this will not be held against them. Representatives who make no reasonable efforts to find alternative funding will receive lower priority for NCUC resources than those who make reasonable efforts;

4.     Where there are more candidates for a slot than there are slots available, the regional designation of the EC representative may be a factor weighing in its allocation. The EC representative must send a detailed action plan outlining their plans for inreach/outreach of membership within their region;

5.     As described in Eligibility criteria, EC who have received travel support for the previous meeting cannot apply again.

6.     In receiving funding for a meeting, travellers agree to write daily reports during the meeting to update the membership on the proceedings . At his or her discretion, the NCUC Chair may choose to publish these reports as a blog post, or may request that the representative convert their report into a blog post.

7.     If a representative receives support, and does not meet their commitments as outlined above, they will be ineligible to receive further NCUC resources.

References:

NCUC Operating Procedures

 <https://www.ncuc.org/wp-content/uploads/2017/09/NCUC-Operating-Procedures-Sept-2017.pdf> https://www.ncuc.org/wp-content/uploads/2017/09/NCUC-Operating-Procedures-Sept-2017.pdf

(Noting item III Travel support selection and VI Outreach and VII Funding)

NCUC Bylaws (Esp. Item XI.A on Transparency)

 <https://www.ncuc.org/bylaws/> https://www.ncuc.org/bylaws/

ICANN-Related Meetings

At times it may be in NCUC’s interest to be represented at other meetings where important GNSO/ICANN matters will be discussed. Generally, such meetings would be held by GNSO or cross-community working groups, but on an exceptional basis, they could be organizationally separate events.

NCUC can make available up to US $5,000 per calendar year to facilitate participation in such meetings. A member may receive support of up to US $1,000. Covered travel costs include conference-related airfare, visas or related fees, lodging, and airport taxis. If the actual cost of these items is greater than $1,000 the member will be responsible for the difference. NCUC cannot provide a per diem or cover other expenses.

The application process is as follows: At least two weeks before the relevant meeting, an interested member should submit a proposal that explains the importance of the event to NCUC and what the proposed representation would entail; provides complete information about the program and logistics; and addresses each of the eligibility criteria. The proposal should be submitted via email to the NCUC Chair, with a Cc: to one other member of the Executive Committee. The Executive Committee will review the application and strive to make a decision within one week of receipt.

Reimbursement of Expenses

After completion of a trip, a traveler must a) submit the brief post-trip blog post mentioned in the Eligibility Criteria via email to the NCUC Chair, with a Cc: to one other member of the Executive Committee; and then b) submit scans of receipts for the above-mentioned expenses and a list showing the sums in US dollars via email to the NCUC Chair and Treasurer. Arrangements will then be made to reimburse the itemized expenses via an interbank wire transfer.

 Allocation of NCUC Travel Slots Under NCUC Travel Support Policy

Year – 2017

In order to avoid the regular conflicts around travel slot allocation, it is important to abide by this travel policy and hope to ensure the team's compliance with the Travel Policy.

Kind regards,

Benjamin 

On Wed, Jun 28, 2023 at 1:00 AM Ken Herman <ken at kherman.com <mailto:ken at kherman.com> > wrote:

Thanks for the reminder, Benjamin. 

My understanding is that we requested from you a completed template. Once you forward that I feel sure we can each provide the information required.

Best regards

Ken 

From: Benjamin Akinmoyeje <benakin at gmail.com <mailto:benakin at gmail.com> > 
Sent: Tuesday, June 27, 2023 12:11 PM
To: Mili <milisemlani at gmail.com <mailto:milisemlani at gmail.com> >
Cc: Andrea Glandon <andrea.glandon at icann.org <mailto:andrea.glandon at icann.org> >; Ken Herman <ken at kherman.com <mailto:ken at kherman.com> >; Exec. Comm <ncuc-ec at lists.ncuc.org <mailto:ncuc-ec at lists.ncuc.org> >
Subject: Re: [NCUC-EC] [Ext] Re: Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Dear ECs,

Good day and I hope your week is going well.

I like to send a gentle reminder for the ICANN78 strategic engagement plan by intending ICANN-funded travelers.

Please do well to submit your plan, it was due last  Friday.

Kind regards,

Benjamin 

On Fri, Jun 23, 2023 at 6:18 PM Benjamin Akinmoyeje <benakin at gmail.com <mailto:benakin at gmail.com> > wrote:

Dear Mili,

Thank you for your email. 

On Thu, Jun 22, 2023 at 7:19 PM Mili <milisemlani at gmail.com <mailto:milisemlani at gmail.com> > wrote:

Hi  all,

   Firstly, it is unfair to suddenly emphasize on the plan when for the first 2 meetings in the year this was not followed at all.

It is awesome that you have raised the "unfair" term again.I do not think it is fair to  have EC who attend meetings without plans and strategies to enhance the outreach and active participation of NCUC at the meeting.

Nevertheless, it’s a good start to follow the rules .  I do second Ken that it is indeed a very short time to put a plan together which is well thought out. @Benjamin as you will be a funded traveller too I believe you also need to fulfill the requirement of submitting a similar plan

As the chair I do not have a choice if you have been observing and following the meetings you would have seen that it is my role to make sure the agenda is set, to attend various leadership meetings. In the past two meetings I have been funded by Article 19 and I had to have detailed plans and reports to be at those meetings,  Since I have chosen to make this a personal attack on me as I decided to perform my duty as the EC chair. I will come out and address some of your shortcomings... First as an EC you were nowhere to be found during ICANN77 - despite the fact that there was a significant participation from the APAC region there was no EC member from the region to engage the attendees even virtually.Secondly, during the APAC space meeting you were also not seen. I remembered that you  

and yours will be immensely helpful for us to use as a template and also feel inspired. Afterall I would imagine as Chair, your should have the wider vision and we can then breakdown the broader vision into actionable steps in ours 

You campaigned and got voted for the position, I did not recruit you for the position, if you are unsure of what to do , there are other attendees from the region who have been interested in supporting the community and participating in our face to face meetings. So I will encourage you to review the NCUC mandate and your candidate statement during the election to fulfill your commitment to the constituency.

Secondly, I do not agree that a plan can be a basis for selecting who gets the travel slots in the future. The plan sure can be a requirement for selected funded travellers to submit but not a basis for selection. I emphasized on laying down policies and criteria’s for selection early this year which was completely disregarded and same for the rotating roster Olga made. In the next monthly meeting we should put it in place for next year already.

You are free to disagree, but travel slots are not automatic, it is based on the plans each ECs have, if ECs will not show up and participate actively - we will give the slots to community members who are engaging. At ICANN77 - community members asked repeatedly to see ECs, Only Ken showed up as NCUC members at various meetings outside the 2 NCUC meetings, How do we keep our influence if our elected leaders are not up and about interacting at the various meetings to hold up our flags both virtual and face to face. I agree that we should pull up the roster that Olga did and abide by it (In Fact that is what we should do). The only reason I had made the recommendation I made was trying to accomodate you since you could not make DC an otherwise rightful person for ICNN78 EC Slot is Olga because she has not attended the last two meetings. I also hold myself accountable to have skewed the travel slot rotation by always taking external travel funding. I think it will be a good idea to stop it or refuse ECs from getting my slot once I get an external funding so we can maintain the roster.

And lastly, for the LAC EC selection of we were to try to fill in that seat, we must come up with stronger process of selection than just someone willing to become on. Even it that means having a simple poll on the mailing list or a candidate call or so. But that is something we can tackle after icann Hamburg.

Finally, I know how many meetings or engagement that have been disregarded because you (Mili) said you are not available. Should we check the EC meeting attendance to review each person's attendance rate? All of these issues you are bringing up, were on the agenda of the cancelled meeting proceeding ICANN77. Can we review why that meeting did not hold and what happened to items on the agenda.We need not wait for ICANN78 to straighten up everything since we are all engaging on this list now.

If this is the way we want to keep going back and forth with each other, fair enough This is distracting and exhausting.

Kindly submit your membership engagement strategy and plan for ICANN78 as requested, even if it is a draft/ .

Regards,

Benjamin 

--

With gratitude

Mili Semlani

Journalist & Engagement Manager 

Founder @ Youth4IG <http://youth4ig.asia/> 

Instagram <https://www.instagram.com/theuntraveller/>  | LinkedIn <https://www.linkedin.com/in/milisemlani/> 

On Jun 22, 2023, at 10:17, Andrea Glandon <andrea.glandon at icann.org <mailto:andrea.glandon at icann.org> > wrote:

Hello all, 

Thank you, Benjamin. I will submit the names as you requested.

As a reminder, before Olga can apply for the CROP slot for ICANN78, the NCUC FY24 Outreach Strategic Plan needs to be completed and approved: https://docs.google.com/document/d/1OVDefXv9YmPlW6j7R7yiDzu3h4rf-sLqdMp2qrXUxJs/edit. 

After this is done, Olga can apply for the CROP trip here: https://docs.google.com/document/d/184J_VEElfZIXeuphTaGifIsQc35Zur0e1g3EbnmaIZg/edit. 

Please make sure you also read the travel guidance for FY24 here: https://docs.google.com/document/d/1RjgCLefvk-lb7MU1M2p8aAUNY3oTrzxGd0rZrQw64ck/edit. 

Thank you!

Kind Regards,

Andrea

From: NCUC-EC <ncuc-ec-bounces at lists.ncuc.org <mailto:ncuc-ec-bounces at lists.ncuc.org> > on behalf of Benjamin Akinmoyeje <benakin at gmail.com <mailto:benakin at gmail.com> >
Date: Thursday, June 22, 2023 at 09:42
To: Ken Herman <ken at kherman.com <mailto:ken at kherman.com> >
Cc: "Exec. Comm" <ncuc-ec at lists.ncuc.org <mailto:ncuc-ec at lists.ncuc.org> >
Subject: Re: [NCUC-EC] [Ext] Re: Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Dear Andrea and Ken, 

Thank you for the responses, these offer some relief. I believe the ability to act proactively rests on every one of us. As we might have noticed our active participation only increases during travel slots conversation.

We ought to have met multiple times before today, I recommended and called for a meeting without anyone agreeing to meet.

We will go ahead with the names as indicated however all intended supported funded travelers (both CROP and ICANN funded) would have to develop their plan to support active participation and reporting to the community during and after ICANN78.

Ken, you can also share the schedule based on the state of various ECs' travels and the future understanding that LAC EC will join the group soon.

I will appreciate it if we can share our draft plans before COB, on June 23, 2023.

This is the duty we owe the community.

Dear Andrea - I believe we can proceed with Benjamin, Mili, and Ken, while we put Olga's name for CROP.

Kind regards,

Benjamin 

On Thu, Jun 22, 2023 at 3:04 PM Ken Herman <ken at kherman.com <mailto:ken at kherman.com> > wrote:

Dear Benjamin.

Good idea to call for a plan from the EC members attending meetings. I notice this is the first meeting that this requirement is being acted upon; better late than never, I suppose. 

I will be happy to provide one, but the decision on participation needs to be made shortly and I, for one, won’t have any time to prepare one between now and tomorrow’s deadline to provide Org with names. What would help is a template to use, and if you can share your own plan it would help in many ways, both as a template as well as to align whatever we can do to support your efforts.

Nevertheless, I feel confident, as I hope you do as well, that all the EC members attending ICANN78 will follow-through on our obligations for following issues and working to enhance engagement. Since it seems that the CROP issue for Olga has been resolved, there should be no issues with submitting names for ICANN travelers (Mili and I) and CROP for Olga.

Finally, I agree with Olga that we can do more to be proactive, including creating a schedule for participation in future ICANN meetings that cover engagement and policy commitments. Olga prepared a travel proposal in the past and we can easily do one going forward that can be used as a reference, even if there is a possibility of names changing. Preparing a schedule for the next year also allows EC members to plan their own schedules accordingly. 

Ken

From: NCUC-EC <ncuc-ec-bounces at lists.ncuc.org <mailto:ncuc-ec-bounces at lists.ncuc.org> > On Behalf Of Benjamin Akinmoyeje
Sent: Wednesday, June 21, 2023 5:57 PM
To: Andrea Glandon <andrea.glandon at icann.org <mailto:andrea.glandon at icann.org> >
Cc: Exec. Comm <ncuc-ec at lists.ncuc.org <mailto:ncuc-ec at lists.ncuc.org> >
Subject: Re: [NCUC-EC] [Ext] Re: Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Dear ECs,

I will encourage every EC to submit a concise proposal for ICANN78, the plan to improve NCUC outreach & engagement, and the policy topics you hope to follow.

This has become pertinent based on the way our travel slots have been executed and the limited participation we have seen in ICANN77 NCUC membership meeting.

Please the CROP GSE will require our strategy of constituency engagement.

I will encourage ECs to articulate their role at ICANN78 and we also use it to determine those who will represent the NCUC.

Kind regards,

Benjamin 

On Wed, Jun 21, 2023 at 10:55 PM Andrea Glandon <andrea.glandon at icann.org <mailto:andrea.glandon at icann.org> > wrote:

That is correct.

Kind Regards,

Andrea

From: Mili < <mailto:milisemlani at gmail.com> milisemlani at gmail.com>
Date: Wednesday, June 21, 2023 at 15:39
To: Andrea Glandon < <mailto:andrea.glandon at icann.org> andrea.glandon at icann.org>
Cc: Ken Herman < <mailto:ken at kherman.com> ken at kherman.com>, Olga Kyryliuk < <mailto:olga_kyryliuk at ukr.net> olga_kyryliuk at ukr.net>, "Exec. Comm" < <mailto:ncuc-ec at lists.ncuc.org> ncuc-ec at lists.ncuc.org>
Subject: Re: [NCUC-EC] [Ext] Re: Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

So can we confirm that if we submit the EC names, can we change the EC names too after we learn more on CROP and before Sept 6?

--

With gratitude

Mili Semlani

Journalist & Engagement Manager 

Founder @ Youth4IG [youth4ig.asia] <https://urldefense.com/v3/__http:/youth4ig.asia/__;!!PtGJab4!-hXEiuZfii5LvZnDKSJo5v-zGQ90VXYr8hsUP_djqytv0sy2WVD1TGWLYrSN5KJP_8RrdebBA5761JOREUXSth6Ve5JEVA$> 

Instagram [instagram.com] <https://urldefense.com/v3/__https:/www.instagram.com/theuntraveller/__;!!PtGJab4!-hXEiuZfii5LvZnDKSJo5v-zGQ90VXYr8hsUP_djqytv0sy2WVD1TGWLYrSN5KJP_8RrdebBA5761JOREUXSth45ml3ouw$>  | LinkedIn [linkedin.com] <https://urldefense.com/v3/__https:/www.linkedin.com/in/milisemlani/__;!!PtGJab4!-hXEiuZfii5LvZnDKSJo5v-zGQ90VXYr8hsUP_djqytv0sy2WVD1TGWLYrSN5KJP_8RrdebBA5761JOREUXSth6n0tTlLA$> 

On Jun 21, 2023, at 15:29, Andrea Glandon <andrea.glandon at icann.org <mailto:andrea.glandon at icann.org> > wrote:

I am checking with some other colleagues. Also, as I said, additions and replacements on those slots can be submitted until 6 September. So things can be updated as I get more information.

On Jun 21, 2023, at 3:21 PM, Mili <milisemlani at gmail.com <mailto:milisemlani at gmail.com> > wrote:

Thanks noted on 1 and 2.  

Is there any other faster way or anyone else we can ask in the ICANN org team to clarify the CROP regional limitations. 

--

With gratitude

Mili Semlani

Journalist & Engagement Manager 

Founder @ Youth4IG [youth4ig.asia] <https://urldefense.com/v3/__http:/youth4ig.asia/__;!!PtGJab4!7XS_M8CAHO6wVE5IZdSM5rG82R7-ULImxemkXexS9s_Ogy6bT7sfJmG8u6BRfKbY4OJUN44rENS5kMZkZZVw76mB2yQF9g$> 

Instagram [instagram.com] <https://urldefense.com/v3/__https:/www.instagram.com/theuntraveller/__;!!PtGJab4!7XS_M8CAHO6wVE5IZdSM5rG82R7-ULImxemkXexS9s_Ogy6bT7sfJmG8u6BRfKbY4OJUN44rENS5kMZkZZVw76kIMuh8CA$>  | LinkedIn [linkedin.com] <https://urldefense.com/v3/__https:/www.linkedin.com/in/milisemlani/__;!!PtGJab4!7XS_M8CAHO6wVE5IZdSM5rG82R7-ULImxemkXexS9s_Ogy6bT7sfJmG8u6BRfKbY4OJUN44rENS5kMZkZZVw76kPwwkzqw$> 

On Jun 21, 2023, at 15:10, Andrea Glandon <andrea.glandon at icann.org <mailto:andrea.glandon at icann.org> > wrote:

Hi Mili, 

1.	As stated in the CROP Procedures and Guidelines, up to 2 CROP slots can be used for an ICANN Public Meeting. It is very important that everyone read the FY24 CROP Procedures and Guidelines:  <https://urldefense.com/v3/__https:/docs.google.com/document/d/1yRob30L_xP9ZU8AiXp-LETHfBCbnTZbiPUJCFvEsrwg/edit__;!!PtGJab4!_D03sQFmbwcWIWVyqHzHDgFUQrymiO7PiixHhXT4057I11dnwgy-rdzFB9PU6MqWm7z3XLAByGlJgpAzy_y6IBAgHLpmcDa8CHM$> https://docs.google.com/document/d/1yRob30L_xP9ZU8AiXp-LETHfBCbnTZbiPUJCFvEsrwg/edit [docs.google.com]
2.	The ICANN78 slots are due to the GNSO Secretariat by Friday, 23 June at the latest. 
3.	I am going completely based off of the GSE list that clearly has Europe separate from Eastern Europe and Central Asia. As I said, I am going to confirm this with my colleague when he returns, but I wanted all of the possibilities to be known. My colleague will not be back until after the ICANN78 slots are due on Friday, 23 June.

Thank you.

Kind Regards,

Andrea

From: Mili < <mailto:milisemlani at gmail.com> milisemlani at gmail.com>
Date: Wednesday, June 21, 2023 at 15:04
To: Andrea Glandon < <mailto:andrea.glandon at icann.org> andrea.glandon at icann.org>
Cc: Ken Herman < <mailto:ken at kherman.com> ken at kherman.com>, Olga Kyryliuk < <mailto:olga_kyryliuk at ukr.net> olga_kyryliuk at ukr.net>, "Exec. Comm" < <mailto:ncuc-ec at lists.ncuc.org> ncuc-ec at lists.ncuc.org>
Subject: Re: [NCUC-EC] [Ext] Re: Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Hi Andrea 

   Some more clarifications needed:

1. Why are there 2 crop slots for EU? Usually I remember only 1 slot. Only asking if something has changed about the crop programme or is this something specific to EU.

2. Can we get a days extension to submit the EC names as clearly we need more information to make this decision and that’s completely  time zone related and not in our control. 

3. The EU region does include Eastern Europe too as far as the GSE team and its reach go and also the official ICANN regions. I am aware that there are sub divisions in the main 5 regions made sometimes for ease of covering them (APAC for eg is divided into north asia, South Asia, pacific etx.) but I for CROP it applies to the whole region. 

Cuz if east Europe is not under EU for CROP then which regional CROP funding would members in Eastern Europe be eligible for? 

--

With gratitude

Mili Semlani

Journalist & Engagement Manager 

Founder @  <https://urldefense.com/v3/__http:/youth4ig.asia/__;!!PtGJab4!-k2Pv_yT8wn6rAbue_fKccZQ_tO_XBZ_lkpn2T88sYARR9Bw2kiXfI70qYr1hEuNyXNkJ4ufZ0ycY4xn9P2UP4ZIVz01Uw$> Youth4IG [youth4ig.asia]

 <https://urldefense.com/v3/__https:/www.instagram.com/theuntraveller/__;!!PtGJab4!-k2Pv_yT8wn6rAbue_fKccZQ_tO_XBZ_lkpn2T88sYARR9Bw2kiXfI70qYr1hEuNyXNkJ4ufZ0ycY4xn9P2UP4ZkCxu0-A$> Instagram [instagram.com] |  <https://urldefense.com/v3/__https:/www.linkedin.com/in/milisemlani/__;!!PtGJab4!-k2Pv_yT8wn6rAbue_fKccZQ_tO_XBZ_lkpn2T88sYARR9Bw2kiXfI70qYr1hEuNyXNkJ4ufZ0ycY4xn9P2UP4beDwAXQA$> LinkedIn [linkedin.com]

On Jun 21, 2023, at 14:52, Andrea Glandon < <mailto:andrea.glandon at icann.org> andrea.glandon at icann.org> wrote:

Apologies, Ken, I didn’t realize that you were self-funded. I see now that Claudio was the other EC that was supposed to be there. Okay, then yes, the EC needs to decide who will be the other slot after Olga. I am hoping to get clarification and see if Olga can travel using the CROP slot, but that confirmation will not come until after the deadline for the 3 EC slots.

Thanks!

Kind Regards,

Andrea

From: Ken Herman < <mailto:ken at kherman.com> ken at kherman.com>
Date: Wednesday, June 21, 2023 at 14:46
To: Andrea Glandon < <mailto:andrea.glandon at icann.org> andrea.glandon at icann.org>, 'Mili Semlani' < <mailto:milisemlani at gmail.com> milisemlani at gmail.com>, 'Olga Kyryliuk' < <mailto:olga_kyryliuk at ukr.net> olga_kyryliuk at ukr.net>
Cc: "'Exec. Comm'" < <mailto:ncuc-ec at lists.ncuc.org> ncuc-ec at lists.ncuc.org>
Subject: RE: [NCUC-EC] [Ext] Re: Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Andrea, just to clarify, my attendance at ICANN77 was self-funded. According to the NCUC bylaws, ICANN funded participants are ineligible for ICANN travel funding to consecutive meetings. If there are other ICANN rules that govern travel to consecutive meetings, then please let me know, otherwise I believe that self-funded travelers should not be disqualified for demonstrating commitment by paying their own way from time to time. 

Grateful if you can confirm that I remain eligible for ICANN funded travel to ICANN78.

Thank you.

Ken

From: NCUC-EC < <mailto:ncuc-ec-bounces at lists.ncuc.org> ncuc-ec-bounces at lists.ncuc.org> On Behalf Of Andrea Glandon
Sent: Wednesday, June 21, 2023 3:35 PM
To: Mili Semlani < <mailto:milisemlani at gmail.com> milisemlani at gmail.com>; Olga Kyryliuk < <mailto:olga_kyryliuk at ukr.net> olga_kyryliuk at ukr.net>
Cc: Exec. Comm < <mailto:ncuc-ec at lists.ncuc.org> ncuc-ec at lists.ncuc.org>
Subject: Re: [NCUC-EC] [Ext] Re: Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023
Importance: High

Hello again, 

I have been doing some checking on my end to see if Olga qualifies for the CROP slot for ICANN78. Technically, the applicant needs to be from the European region as listed in the GSE list of regions here:  <https://urldefense.com/v3/__https:/drive.google.com/file/d/14seX2l_Gq5rE97gbr38i1EuUbKRZ5GHl/view__;!!PtGJab4!9spitMrCo-0ClzzMdsD5LAad6Qw5REMK2pvNFhdbgmoxvXHPocH3uDWTU1jx_Sc6od-WgheDFKnOzZgnfrSmFA$> https://drive.google.com/file/d/14seX2l_Gq5rE97gbr38i1EuUbKRZ5GHl/view [drive.google.com]. I ran this by my manager and 23 feel that she may not qualify because on this list since she is in the Eastern Europe/Central Asia region. My colleague who is in charge of this program is on vacation right now, but I will confirm this with him when he returns. I know that sometimes Olga is in Poland, so my first question is  <mailto:olga_kyryliuk at ukr.net> @Olga Kyryliuk where will you be traveling from to ICANN78 and back to after ICANN78? We do have some time to update the travel slots that are being sent in tomorrow and to apply for CROP. At this point, if it were me, I would give the travel slots to those who are eligible to travel to ICANN78 (I think it would be Mili & Olga since neither went to Washington D.C.) I can continue to get information about CROP and if Olga is eligible, we can change the names around to get another EC member to Germany. Another thing to keep in mind, 2 CROP slots can be used for ICANN78 so a another member who resides in Europe could go as well.

Thanks!

Kind Regards,

Andrea

From: Mili Semlani < <mailto:milisemlani at gmail.com> milisemlani at gmail.com>
Date: Wednesday, June 21, 2023 at 14:09
To: Andrea Glandon < <mailto:andrea.glandon at icann.org> andrea.glandon at icann.org>
Cc: "Exec. Comm" < <mailto:ncuc-ec at lists.ncuc.org> ncuc-ec at lists.ncuc.org>
Subject: Re: [NCUC-EC] [Ext] Re: Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

So we have to submit the EC funded travellers by Jun 22 which gives us only 1 day, so we need to convene soon.

--

With gratitude

Mili Semlani

Community specialist

 <https://urldefense.com/v3/__https:/www.instagram.com/theuntraveller/__;!!PtGJab4!5NqIo17db_srKH1eGxmzNdcgHSx2X7EU7JymSgJTNr9vW-jL6i3XKYMVHT3YjOibpBAjRKjzy5HmM29ayMHiH62iDzW0Hw$> Instagram [instagram.com] |  <https://urldefense.com/v3/__https:/www.linkedin.com/in/milisemlani/__;!!PtGJab4!5NqIo17db_srKH1eGxmzNdcgHSx2X7EU7JymSgJTNr9vW-jL6i3XKYMVHT3YjOibpBAjRKjzy5HmM29ayMHiH6196vUmGw$> LinkedIn [linkedin.com]

On Wed, 21 Jun 2023 at 13:57, Andrea Glandon < <mailto:andrea.glandon at icann.org> andrea.glandon at icann.org> wrote:

Let me make a small update as I placed a sentence in the incorrect location:

The date of Wednesday, 06 September is additions or replacements for the ICANN78 travel slots through ICANN travel NOT CROP.

ICANN78 travel slots due to GNSO Secs by Thursday, 22 June (this can go to Friday if necessary)

Additions or replacements for ICANN78 travel slots due to GNSO Secs by Wednesday, 06 September.

CROP Travel application for ICANN78 due by Friday, 01 September. An Outreach Strategic plan must be completed and approved first.

Thank you.

Kind Regards,

Andrea

From: NCUC-EC < <mailto:ncuc-ec-bounces at lists.ncuc.org> ncuc-ec-bounces at lists.ncuc.org> on behalf of Andrea Glandon < <mailto:andrea.glandon at icann.org> andrea.glandon at icann.org>
Date: Wednesday, June 21, 2023 at 13:53
To: Mili Semlani < <mailto:milisemlani at gmail.com> milisemlani at gmail.com>, Benjamin Akinmoyeje < <mailto:benakin at gmail.com> benakin at gmail.com>
Cc: "Exec. Comm" < <mailto:ncuc-ec at lists.ncuc.org> ncuc-ec at lists.ncuc.org>
Subject: Re: [NCUC-EC] [Ext] Re: Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Hello all, 

The deadline to submit the names for the ICANN78 funded travelers is Thursday, 22 June 2023, Friday at the very latest. The deadline for the CROP slot for ICANN78 is Friday, 01 September 2023. If additions or replacements are needed, the last day to submit those are Wednesday, 06 September. It is very important that everyone read the FY24 CROP Procedures and Guidelines:  <https://urldefense.com/v3/__https:/docs.google.com/document/d/1yRob30L_xP9ZU8AiXp-LETHfBCbnTZbiPUJCFvEsrwg/edit__;!!PtGJab4!_D03sQFmbwcWIWVyqHzHDgFUQrymiO7PiixHhXT4057I11dnwgy-rdzFB9PU6MqWm7z3XLAByGlJgpAzy_y6IBAgHLpmcDa8CHM$> https://docs.google.com/document/d/1yRob30L_xP9ZU8AiXp-LETHfBCbnTZbiPUJCFvEsrwg/edit [docs.google.com]. In addition, more than one CROP slot can be used for ICANN78, but the applicants need to be in Europe. Before any CROP trip applications can be submitted, the NCUC Outreach Strategic plan needs to be completed and approved.

Thank you.

Kind Regards,

Andrea

From: Mili Semlani < <mailto:milisemlani at gmail.com> milisemlani at gmail.com>
Date: Wednesday, June 21, 2023 at 13:30
To: Benjamin Akinmoyeje < <mailto:benakin at gmail.com> benakin at gmail.com>, Andrea Glandon < <mailto:andrea.glandon at icann.org> andrea.glandon at icann.org>
Cc: Olga Kyryliuk < <mailto:olga_kyryliuk at ukr.net> olga_kyryliuk at ukr.net>, "Exec. Comm" < <mailto:ncuc-ec at lists.ncuc.org> ncuc-ec at lists.ncuc.org>
Subject: [Ext] Re: [NCUC-EC] Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Hi

  Benji's suggestion to use CROP makes sense but Olgas question are valid too.

 <mailto:andrea.glandon at icann.org> @Andrea Glandon cqn we then confirm these things:

1. What is the deadline to submit the names for the EC funded travellers?

2. What is the deadline to submit the CROP funded name?

Atleast then we know how much time we have to make these decisions and maybe we can use whatsapp group or zoom call to work it out sooner than later.

--

With gratitude

Mili Semlani

Community specialist

 <https://urldefense.com/v3/__https:/www.instagram.com/theuntraveller/__;!!PtGJab4!8INMZy5hr_i6Yi27V68uSCgysMrSh0T8Zy_7GinBsKyLiEmi5SwjU0X0WjLMLLJL9ahJLvw-PbFO82ncW8ar5iIX0npcnQ$> Instagram [instagram.com] |  <https://urldefense.com/v3/__https:/www.linkedin.com/in/milisemlani/__;!!PtGJab4!8INMZy5hr_i6Yi27V68uSCgysMrSh0T8Zy_7GinBsKyLiEmi5SwjU0X0WjLMLLJL9ahJLvw-PbFO82ncW8ar5iKJ5lV-hA$> LinkedIn [linkedin.com]

On Wed, 21 Jun 2023 at 09:01, Benjamin Akinmoyeje < <mailto:benakin at gmail.com> benakin at gmail.com> wrote:

Dear Olga, 

Thank you for your response and I appreciate your question.

As I said the only reason behind the suggestion was because of proximity perspective. 

I agree that this trip is supposed to be officially yours. I believe we need to revert to the roster to reset the rosters for the official NCUC EC slots - so we do not have back and forth at every meeting.

There is a need to also get people to the meeting to work on policies.- our community is demanding more individuals in the meeting supporting our PDPs.

We can have a quick Zoom call to agree on who to enlist for ICANN78 officially and tasks involved as required by the bylaws.

Kind regards,

Benjamin 

On Wed, Jun 21, 2023 at 1:42 PM Olga Kyryliuk < <mailto:olga_kyryliuk at ukr.net> olga_kyryliuk at ukr.net> wrote:

Hi Ben and All! 

First of all, before we make a decision let’s clarify a couple of issues.

What is the deadline to apply for CROP? Is application round still open for Hamburg meeting?

If we decide to move ahead with me getting CROP funding, and not the EC funding slot, can you confirm that CROP slot will be mine or you will still make open call and say afterwards that you’d prefer a community member to use it? Because if this is a case I don’t think it’s fair, I haven’t been using travel slot for the last two meetings, with all rotation logic now is my turn. However, if we agree that I use CROP then I’m happy that we can secure two other EC members to attend.

Best,

Olga

21 червня 2023 р. о 00:33:48,від "Benjamin Akinmoyeje" < <mailto:benakin at gmail.com> benakin at gmail.com>: 

The reason I recommended Olga for the CROP funding is that she may be close to Hamburg and we may be able to easily supplement her travels but if that is not the case. 

All ECs planning to attend Hamburg may have to share their proposed activities at the meeting and we used that to select those who qualify for ICANN funding and the person suitable for CROP funding.

This is also a good time to review the travel schedule so that we don't have to consistently be undecided about who is entitled to the travel slots.

We have very limited time to decide on the official travel slots.

Kind regards,

Benjamin 

On Tue, Jun 20, 2023 at 9:43 PM Ken Herman < <mailto:ken at kherman.com> ken at kherman.com> wrote:

Benjamin, I have no objection to your proposal.

However, my understanding is that CROP is only very limited funding and not for the full time of the Annual Meeting. Perhaps there is some way that we can identify additional funding so that Olga can participate fully.

Also, I suggest that we all work together to organize any additional events at the meeting. Along those lines, first we should clarify room selection, since that appeared to be an issue that was raised at the NCUC/NPOC meeting last week.

Thanks

Ken

From: NCUC-EC < <mailto:ncuc-ec-bounces at lists.ncuc.org> ncuc-ec-bounces at lists.ncuc.org> On Behalf Of Benjamin Akinmoyeje
Sent: Tuesday, June 20, 2023 2:46 PM
To: Mili < <mailto:milisemlani at gmail.com> milisemlani at gmail.com>
Cc: Exec. Comm < <mailto:ncuc-ec at lists.ncuc.org> ncuc-ec at lists.ncuc.org>
Subject: Re: [NCUC-EC] Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Dear EC,

In order to move this conversation forward, we need to enlist those who qualify to travel to the next meeting.

We have three slots available for the EC including the chairs.

And we have 4 ECs interested.

Here is my recommendation - we have one of the ECs use the CROP funding and have the other three ECs use the official slots.

Olga since you are in Europe - we have you take the CROP fy24 and work with Adam Peake to organize a side event for  NCUC  at ICANN 78.

Mili and Ken can take the official NCUC EC slots.

I like to know what you think of this suggestion.

Kind regards,

Benjamin 

On Thu, Jun 15, 2023 at 6:50 PM Mili < <mailto:milisemlani at gmail.com> milisemlani at gmail.com> wrote:

I am interested and will be available to attend ICANN Hamburg. 

--

With gratitude

Mili Semlani

Journalist & Engagement Manager 

Founder @  <https://urldefense.com/v3/__http:/youth4ig.asia/__;!!PtGJab4!8INMZy5hr_i6Yi27V68uSCgysMrSh0T8Zy_7GinBsKyLiEmi5SwjU0X0WjLMLLJL9ahJLvw-PbFO82ncW8ar5iIJhOMjcw$> Youth4IG [youth4ig.asia]

 <https://urldefense.com/v3/__https:/www.instagram.com/theuntraveller/__;!!PtGJab4!8INMZy5hr_i6Yi27V68uSCgysMrSh0T8Zy_7GinBsKyLiEmi5SwjU0X0WjLMLLJL9ahJLvw-PbFO82ncW8ar5iIX0npcnQ$> Instagram [instagram.com] |  <https://urldefense.com/v3/__https:/www.linkedin.com/in/milisemlani/__;!!PtGJab4!8INMZy5hr_i6Yi27V68uSCgysMrSh0T8Zy_7GinBsKyLiEmi5SwjU0X0WjLMLLJL9ahJLvw-PbFO82ncW8ar5iKJ5lV-hA$> LinkedIn [linkedin.com]

On Jun 15, 2023, at 11:01, Olga Kyryliuk < <mailto:olga_kyryliuk at ukr.net> olga_kyryliuk at ukr.net> wrote:

Hi Team,

I believe it is also my turn for travel slot as I couldn’t attend previous two meetings. Given it is my region and my last meeting as EC rep I would definitely be interested to go.

I hope the Washington meeting was productive and brought the desired results. Looking forward to your updates.

Best,

Olga

15 червня 2023 р. о 17:51:00,від "Ken Herman" < <mailto:ken at kherman.com> ken at kherman.com>: 

Thanks Benjamin.

I am certainly available and interested to attend ICANN78.

Ken

From: NCUC-EC < <mailto:ncuc-ec-bounces at lists.ncuc.org> ncuc-ec-bounces at lists.ncuc.org> On Behalf Of Benjamin Akinmoyeje
Sent: Thursday, June 15, 2023 11:43 AM
To: Exec. Comm < <mailto:ncuc-ec at lists.ncuc.org> ncuc-ec at lists.ncuc.org>
Subject: [NCUC-EC] Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

Dear EC,

Good day and I hope you are doing well.

This is the time to enlist ECs going to ICANN78.

Please indicate your preference to go to ICANN78. 

Kindly respond,

Benjamin 

---------- Forwarded message ---------
From: Terri Agnew < <mailto:terri.agnew at icann.org> terri.agnew at icann.org>
Date: Thu, Jun 15, 2023 at 12:13 PM
Subject: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023
To:  <mailto:julf at julf.com> julf at julf.com < <mailto:julf at julf.com> julf at julf.com>,  <mailto:plommer at gmail.com> plommer at gmail.com < <mailto:plommer at gmail.com> plommer at gmail.com>,  <mailto:benakin at gmail.com> benakin at gmail.com < <mailto:benakin at gmail.com> benakin at gmail.com>,  <mailto:chair at rysg.info> chair at rysg.info < <mailto:chair at rysg.info> chair at rysg.info>,  <mailto:aheineman at godaddy.com> aheineman at godaddy.com < <mailto:aheineman at godaddy.com> aheineman at godaddy.com>,  <mailto:mcole at perkinscoie.com> mcole at perkinscoie.com < <mailto:mcole at perkinscoie.com> mcole at perkinscoie.com>,  <mailto:lschulman at inta.org> lschulman at inta.org < <mailto:lschulman at inta.org> lschulman at inta.org>,  <mailto:philippe.fouquart at orange.com> philippe.fouquart at orange.com < <mailto:philippe.fouquart at orange.com> philippe.fouquart at orange.com>,  <mailto:sdemetriou at verisign.com> sdemetriou at verisign.com < <mailto:sdemetriou at verisign.com> sdemetriou at verisign.com>,  <mailto:alan at donuts.email> alan at donuts.email < <mailto:alan at donuts.email> alan at donuts.email>
Cc: Brenda Brewer < <mailto:brenda.brewer at icann.org> brenda.brewer at icann.org>,  <mailto:gnso-secs at icann.org> gnso-secs at icann.org < <mailto:gnso-secs at icann.org> gnso-secs at icann.org>, Zoe Bonython < <mailto:secretariat at icannregistrars.org> secretariat at icannregistrars.org>, Andrea Glandon < <mailto:andrea.glandon at icann.org> andrea.glandon at icann.org>, Sue Schuler < <mailto:secretariat at rysg.info> secretariat at rysg.info>

REMINDER:  Please submit your meeting database to  <mailto:gnso-secs at icann.org> gnso-secs at icann.org by Thursday, 22 June 2023

Dear all,

In order to service your travel needs for ICANN78 Hamburg in a timely fashion, please submit your meeting database to  <mailto:gnso-secs at icann.org> gnso-secs at icann.org by Thursday, 22 June 2023

1.	As a reminder, for the AGM meeting only, incoming Councilors get funding, as well as the then-incumbent Councilors. 

 A timely response would be appreciated in view of visa issues and the OFAC review. The deadline for submissions is critical to allow for confirmed reservation numbers as required for visa and travel arrangements.

 TRAVEL BOOKING PROCESS

In order for Funded Travelers to start booking travel, they MUST complete Steps 1, 2, and 3.

WHO

WHAT

1

Funded Traveler

Register for meeting using the Funded Traveler Registration Link provided by ICANN Travel Support

2

Funded Traveler

Approved for Trade Regulations Review

3

Funded Traveler

Receive Travel Funding Confirmation Email from ICANN Travel Support

4

Funded Traveler

Book Air Travel for meeting

 Approved dates of Arrival and Departure

ARRIVAL DATE

DEPARTURE DATE

Friday,  20 October

Friday, 27 October

For air, this must be booked using either via our online booking platform (Concur) or official travel agency (FCM). ICANN org does not allow self-booking

Here is a short video:  <https://urldefense.com/v3/__https:/schedule.icann.org/bookingintro__;!!PtGJab4!6pW1_pdlgZAWc4plnfVraHDns0K10hlcwttUG1zqaysd4w_HDu0y08J0oYf_hLGNbh5C576I-YmA6W8p2ai-bkNqjA$> https://schedule.icann.org/bookingintro [schedule.icann.org]  which may be helpful and explains the basic.

Please note that when requesting travel support, in the interest of fairness and in light of budget restrictions we would like you to take the following into consideration:

1.               Respond timely to ICANN Travel regarding your upcoming travel and book by deadline given in email. 

2.               If you require a visa to enter the country, please make sure to acquire your visa immediately. Please contact the ICANN travel team to let them know you will need a visa. 

3.               06 September 2023 (45 days before travel) is the last day to submit additions/replacements. 

4.               Requests past the deadline will be handled on a case by case basis by ICANN. All additional travelers added after the 90-day deadline are subject to availability, may NOT be placed in the same hotel as their funded traveler groups, and may not be able to attend due to visa issues. 

5.               If possible please book direct travel requests. Detours and multi-stop trips are unfortunately not guaranteed.

6.               If travelers want to extend their stay this must be done at their own expense and should contact the hotel directly once the ICANN hotel confirmation has be sent to them.

7.               Privately Booked Reservations: ICANN will not refund or take over accommodations directly booked by the funded traveler. If a replacement has an existing hotel reservation, they will need to cancel their reservation and ICANN will not be able to take over their reservation.

Reminder:

1.	GNSO supported traveler with a designated hotel accommodation funding, a hotel room is automatically secured for you, please DO NOT book your own hotel as it is un-reimbursable.  
2.	All personal data provided to ICANN org in for purposes of providing travel support for participants related to ICANN events will be processed in accordance with the  <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=> ICANN Privacy Policy [icann.org].  Should you have any questions or concerns about this Privacy Policy and our privacy practices, you may contact us at  <mailto:privacy at icann.org> privacy at icann.org.
3.	As a reminder, for the AGM meeting only, incoming Councilors get funding, as well as the then-incumbent Councilors. 

 Many thanks for your cooperation!

 Thank you.  

With kind regards,

Terri

            ---

Terri Agnew

Policy Operations Specialist (GNSO)

Internet Corporation for Assigned Names and Numbers (ICANN)

Skype ID:  terri.agnew.icann

Find out more about the GNSO by visiting:  <https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=> https://learn.icann.org/

Follow @GNSO on Twitter:  <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=> https://twitter.com/ICANN_GNSO

Transcripts and recordings of GNSO Working Group and Council events are located on the  <https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=> GNSO Master Calendar 

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