[NCUC-EC] Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023

[Olga Kyryliuk]

Hi Team,
I believe it is also my turn for travel slot as I couldn’t attend previous two meetings. Given it is my region and my last meeting as EC rep I would definitely be interested to go.

I hope the Washington meeting was productive and brought the desired results. Looking forward to your updates.

Best,
Olga


15 червня 2023 р. о 17:51:00,від "Ken Herman" <ken at kherman.com>:

Thanks Benjamin.





 

I am certainly available and interested to attend ICANN78.





 

Ken





 

From: NCUC-EC <ncuc-ec-bounces at lists.ncuc.org> On Behalf Of Benjamin Akinmoyeje
Sent: Thursday, June 15, 2023 11:43 AM
To: Exec. Comm <ncuc-ec at lists.ncuc.org>
Subject: [NCUC-EC] Fwd: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023


 

Dear EC,



Good day and I hope you are doing well.
This is the time to enlist ECs going to ICANN78.


 
Please indicate your preference to go to ICANN78. 
Kindly respond,
Benjamin 



---------- Forwarded message ---------
From: Terri Agnew <terri.agnew at icann.org>
Date: Thu, Jun 15, 2023 at 12:13 PM
Subject: REMINDER ICANN78 | Hamburg | Supported Travelers Database Due | Thursday, 22 June 2023
To: julf at julf.com <julf at julf.com>, plommer at gmail.com <plommer at gmail.com>, benakin at gmail.com <benakin at gmail.com>, chair at rysg.info <chair at rysg.info>, aheineman at godaddy.com <aheineman at godaddy.com>, mcole at perkinscoie.com <mcole at perkinscoie.com>, lschulman at inta.org <lschulman at inta.org>, philippe.fouquart at orange.com <philippe.fouquart at orange.com>, sdemetriou at verisign.com <sdemetriou at verisign.com>, alan at donuts.email <alan at donuts.email>
Cc: Brenda Brewer <brenda.brewer at icann.org>, gnso-secs at icann.org <gnso-secs at icann.org>, Zoe Bonython <secretariat at icannregistrars.org>, Andrea Glandon <andrea.glandon at icann.org>, Sue Schuler <secretariat at rysg.info>


 

REMINDER:  Please submit your meeting database to gnso-secs at icann.org by Thursday, 22 June 2023



 
Dear all,



 



In order to service your travel needs for ICANN78 Hamburg in a timely fashion, please submit your meeting database to gnso-secs at icann.org by Thursday, 22 June 2023



 



As a reminder, for the AGM meeting only, incoming Councilors get funding, as well as the then-incumbent Councilors. 

 



 A timely response would be appreciated in view of visa issues and the OFAC review. The deadline for submissions is critical to allow for confirmed reservation numbers as required for visa and travel arrangements.



 TRAVEL BOOKING PROCESS



 



In order for Funded Travelers to start booking travel, they MUST complete Steps 1, 2, and 3.



 



WHO



WHAT
1



Funded Traveler



Register for meeting using the Funded Traveler Registration Link provided by ICANN Travel Support
2



Funded Traveler



Approved for Trade Regulations Review
3



Funded Traveler



Receive Travel Funding Confirmation Email from ICANN Travel Support
4



Funded Traveler



Book Air Travel for meeting
 



 



 



 
 



 



 
 Approved dates of Arrival and Departure



ARRIVAL DATE



DEPARTURE DATE
Friday,  20 October



Friday, 27 October
 



For air, this must be booked using either via our online booking platform (Concur) or official travel agency (FCM). ICANN org does not allow self-booking



 



Here is a short video: https://schedule.icann.org/bookingintro [schedule.icann.org]  which may be helpful and explains the basic.



 



Please note that when requesting travel support, in the interest of fairness and in light of budget restrictions we would like you to take the following into consideration:



 



1.               Respond timely to ICANN Travel regarding your upcoming travel and book by deadline given in email.



2.               If you require a visa to enter the country, please make sure to acquire your visa immediately. Please contact the ICANN travel team to let them know you will need a visa.



3.               06 September 2023 (45 days before travel) is the last day to submit additions/replacements. 



4.               Requests past the deadline will be handled on a case by case basis by ICANN. All additional travelers added after the 90-day deadline are subject to availability, may NOT be placed in the same hotel as their funded traveler groups, and may not be able to attend due to visa issues.



5.               If possible please book direct travel requests. Detours and multi-stop trips are unfortunately not guaranteed.



6.               If travelers want to extend their stay this must be done at their own expense and should contact the hotel directly once the ICANN hotel confirmation has be sent to them.



7.               Privately Booked Reservations: ICANN will not refund or take over accommodations directly booked by the funded traveler. If a replacement has an existing hotel reservation, they will need to cancel their reservation and ICANN will not be able to take over their reservation.



 



Reminder:



GNSO supported traveler with a designated hotel accommodation funding, a hotel room is automatically secured for you, please DO NOT book your own hotel as it is un-reimbursable.  

All personal data provided to ICANN org in for purposes of providing travel support for participants related to ICANN events will be processed in accordance with the ICANN Privacy Policy [icann.org].  Should you have any questions or concerns about this Privacy Policy and our privacy practices, you may contact us at privacy at icann.org.

As a reminder, for the AGM meeting only, incoming Councilors get funding, as well as the then-incumbent Councilors. 

 



 Many thanks for your cooperation!



 Thank you.  



 



With kind regards,



Terri



            ---



Terri Agnew



Policy Operations Specialist (GNSO)



Internet Corporation for Assigned Names and Numbers (ICANN)



Skype ID:  terri.agnew.icann



 



Find out more about the GNSO by visiting: https://learn.icann.org/



Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO



Transcripts and recordings of GNSO Working Group and Council events are located on the GNSO Master Calendar 



 



 



 



 
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