[NCUC-EC] Fwd: ICANN travel

[Benjamin Akinmoyeje]

Dear ECs,
 Please see below an email sent by the NCSG chair.

Kind regards,
Benjamin

---------- Forwarded message ---------
From: Johan Helsingius <julf at julf.com>
Date: Mon, Jul 3, 2023 at 12:57 PM
Subject: ICANN travel
To: benakin at gmail.com <benakin at gmail.com>


Hi Benjamin,

As there has been a fair bit of discussion on use of travel slots
lately, I wanted to check that the NCUC travel policy has been
followed for assigning travel slots for the upcoming ICANN78 AGM
in Hamburg, as well as for the most recent previous meetings. Have
these rules been followed?

https://www.ncuc.org/get-involved/travel-policy/

"For each ICANN Meeting, the NCUC leadership team is allocated three
travel slots. One of these travel slots must be assigned to the NCUC
Chair. The remaining two travel slots, or a reallocation of the Chair’s
travel slot if he or she relinquishes it, will be assigned to
representatives who fulfill the following criteria:

1. The representative develops an activity plan that he or she will
carry out in the ICANN meeting. This plan must contain a detailed
account of the representative’s current engagement in ICANN activities,
their plan of engagement at the face-to-face meeting, and explain why
and how their physical presence in that meeting is important for
achieving the NCUC’s objectives and mission. The timeline for the
submission of this application will follow the procedure described in
the NCUC Travel Support Policy unless initiated sooner by the NCUC Chair
at his or her discretion. The EC travel funding allocation should
precede NCUC travel support programme.
2. The representative must observe all criteria for eligibility as
described in the NCUC Travel policy session above, highlighting the
participation on NCSG and NCUC activities.
3. In case of a tie between applicants, the Chair will ask
representatives to make reasonable efforts to find an alternative source
of funding. Evidence must be provided to the Chair of these attempts. If
a representative seeks alternative funding but is declined or rejected,
this will not be held against them. Representatives who make no
reasonable efforts to find alternative funding will receive lower
priority for NCUC resources than those who make reasonable efforts;
4. Where there are more candidates for a slot than there are slots
available, the regional designation of the EC representative may be a
factor weighing in its allocation. The EC representative must send a
detailed action plan outlining their plans for inreach/outreach of
membership within their region;
5. As described in Eligibility criteria, EC who have received travel
support for the previous meeting cannot apply again.
6. In receiving funding for a meeting, travellers agree to write daily
reports during the meeting to update the membership on the proceedings .
At his or her discretion, the NCUC Chair may choose to publish these
reports as a blog post, or may request that the representative convert
their report into a blog post.
7. If a representative receives support, and does not meet their
commitments as outlined above, they will be ineligible to receive
further NCUC resources.


        Julf
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