[NCUC-EC] [Ext] Re: ICANN 77 Funded Traveler slots

Fri Feb 10 13:44:53 CET 2023

Dear Andrea and Ken,
Thank you for coming out of your team's working schedule and responding to
this discussion.

As things stand this is what we have

1. Benjamin
2. Ines
3. Claudio (my previous recommendation )
4. vacant ( we need to decide whether we give it to an EC (Mili) or quickly
put it out for members, especially someone who can support NCUC - NCSG
activities at that meeting )

This will be my take.

Kind regards,
Benjamin

On Fri, Feb 10, 2023 at 2:41 PM Andrea Glandon <andrea.glandon at icann.org>
wrote:

> Hello all!
>
> I would just like to pop in here real quickly. What I am seeing is that
> the NCUC has 4 slots for ICANN77.
>
> Benjamin will use one slot. Who is using the other 2 “EC” slots?
>
> There will also be the CROP slot that is only available for someone from
> North America.
>
> Thanks!
>
> Sent from my iPhone
>
> On Feb 10, 2023, at 4:12 AM, Benjamin Akinmoyeje <benakin at gmail.com>
> wrote:
>
> 
> Dear Olga,
> Thank you for the update. I am super sorry to know this.
>
> I think at this point we probably have to reach out to the mailing list to
> request a replacement before Monday.
>
> Or what does the EC recommend?
>
>
> Kind regards,
> Benjamin
>
> On Fri, Feb 10, 2023 at 2:09 PM Olga Kyryliuk <olga_kyryliuk at ukr.net>
> wrote:
>
>> Hi All!
>>
>> As I said before and to confirm - I won’t be able to travel to ICANN 77
>> in Washington. Feel free to use my slot this time.
>>
>> Best,
>> Olga
>>
>>
>> *9 лютого 2023 р. о 15:59:58,від "Cláudio Lucena" <claudiokilla at gmail.com
>> <claudiokilla at gmail.com>>: *
>>
>> Dear ECs,
>>
>> As for ICANN77, I am available to attend the meeting and with dates
>> already blocked, but I have the impression that the CROP funding that I am
>> receiving for ICANN76 prevents me from applying again. And, in any case,
>> I'll just follow and confirm the collective decision if the allocation of
>> the EC slots have already been discussed and aligned in meetings prior to
>> my appointment. I'll then either try to secure another source of funding or
>> attend remotely.
>>
>> I believe all MIli's suggestions of criteria for eventual extra slots
>> make a very good process of promoting fair opportunities. I'll just point
>> out that the shortlisting task will probably make us go back to another
>> round of defining objective criteria for the list, although it's definitely
>> useful, productive and generates participation incentive. Finally, a
>> concern I share with Benjamin, is that we should make sure that we are
>> neither expanding nor narrowing the guidelines which are already set out in
>> the Bylaws and existing travel policies.
>>
>> best,
>> Cláudio
>>
>> --
>> Cláudio S. de Lucena Neto
>>
>> Head of the International Office
>>
>> Professor of Law, Center for Legal Studies
>>
>> Paraíba State University (UEPB), Brazil
>>
>> *
>>
>> Membro do Conselho Nacional de Proteção de Dados Pessoais e da
>> Privacidade (CNPDP)
>>
>> Autoridade Nacional de Proteção de Dados (ANDP)
>>
>> *
>>
>> Researcher, Fundação para a Ciência e a Tecnologia
>>
>> Ministério da Ciência, Tecnologia e Ensino Superior de Portugal
>>
>> *
>>
>> PhD Candidate, Research Centre for the Future of Law
>>
>> Católica Global School of Law, Universidade Católica Portuguesa
>>
>> LinkedIn: https://br.linkedin.com/pub/cláudio-lucena/22/7a8/822
>> [br.linkedin.com]
>> <https://urldefense.com/v3/__https://br.linkedin.com/pub/cl**Audio-lucena/22/7a8/822__;w6E!!PtGJab4!-9w5Zonc5q7W1MxVNC4xRv1EXjx5oGY-73KzjsX6w7TDNk8S5IsR8MnEg--ybYtoRcyl_261MeH4BGP5BAPlzoPN$>
>>
>> Universidade Estadual da Paraíba
>>
>> www.uepb.edu.br [br.linkedin.com]
>> <https://urldefense.com/v3/__https://br.linkedin.com/pub/cl**Audio-lucena/22/7a8/822__;w6E!!PtGJab4!-9w5Zonc5q7W1MxVNC4xRv1EXjx5oGY-73KzjsX6w7TDNk8S5IsR8MnEg--ybYtoRcyl_261MeH4BGP5BAPlzoPN$>
>>
>> Centro de Ciências Jurídicas - Campus I
>>
>> Departamento de Direito Privado
>>
>> Rua Coronel Salvino de Figueiredo, 157
>>
>> CEP 58.400-253
>>
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>>
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>>
>>
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>>
>> Em qua., 8 de fev. de 2023 às 12:29, h i <hfaiedh.ines2 at gmail.com>
>> escreveu:
>>
>>
>> Regarding the roster, i really like the idea but suggest this is done
>> while still sticking to the open call for transparency and tracability
>> matters.
>>
>> Having this roster, we can  send them reminders to apply if they are not
>> for example aware of the calls for applications.
>>
>>
>> On Wed, Feb 8, 2023, 14:17 Mili Semlani <milisemlani at gmail.com> wrote:
>>
>> Hi Benji
>>   We dont have to change any bylaws. We ONLY have to agree up on some
>> basic guidelines and processes for us to follow. Which is something we can
>> propose and gather consensus between the 6 of us on this email thread
>> itself.
>>
>> here are my 2 cents to the proposal
>>
>> *1. For the extra slots*
>> - To be used for the community only. But instead of an open call, we put
>> together a shortlist of the top 3 most active participants we have observed
>> in the last 6 months.
>> - We should use the funding to fly in someone from the furthest distance
>> possible to maximise the use of the fund and someone from a nearer time
>> zone can still virtually manage the timezone and attend the meeting
>> virtually
>> - It should not go to anyone who has received CROP, or any other funding
>> from NCUC/SG in the last 6 months to give a chance to people who haven't
>> attended in person
>>
>> *2. For the extra slots*
>> - In addition to the policy here https://www.ncuc.org/get-involved/travel-policy/
>> [ncuc.org]
>> <https://urldefense.com/v3/__https://www.ncuc.org/get-involved/travel-policy/__;!!PtGJab4!-9w5Zonc5q7W1MxVNC4xRv1EXjx5oGY-73KzjsX6w7TDNk8S5IsR8MnEg--ybYtoRcyl_261MeH4BGP5BAhf2eqK$>,
>> we should also buffer for contingencies eg: If the funded member is unable
>> to go (after confirmation due to unforeseen circumstances like health, visa
>> or securing any other kind of funding) then, such slots should be opened
>> back to the remaining EC members (including the Chair's slot)
>> - In doing so, the EC member furthest away from the destination of the
>> meeting should be given the first preference again to maximise the use of
>> the fund and someone from a nearer time zone can still virtually manage the
>> timezone and attend the meeting virtually
>>
>> *Feel free to add any more guidelines. And denote if you agree or
>> disagree with these.*
>> --
>> With gratitude
>> *Mili Semlani*
>> Community specialist
>> Instagram [instagram.com]
>> <https://urldefense.com/v3/__https://www.instagram.com/theuntraveller/__;!!PtGJab4!-9w5Zonc5q7W1MxVNC4xRv1EXjx5oGY-73KzjsX6w7TDNk8S5IsR8MnEg--ybYtoRcyl_261MeH4BGP5BJym8kCG$>
>>  | LinkedIn [linkedin.com]
>> <https://urldefense.com/v3/__https://www.linkedin.com/in/milisemlani/__;!!PtGJab4!-9w5Zonc5q7W1MxVNC4xRv1EXjx5oGY-73KzjsX6w7TDNk8S5IsR8MnEg--ybYtoRcyl_261MeH4BGP5BAJZZJ32$>
>>
>>
>>
>> On Wed, 8 Feb 2023 at 18:31, Benjamin Akinmoyeje <benakin at gmail.com>
>> wrote:
>>
>> Dear Mili & ECs,
>>
>> Your recommendations are greatly appreciated. However are they
>> achievable within the timeframe?
>>
>> I agree we should create the process, but there are guidelines in the
>> Bylaws on how to change the process. Someone has to develop the draft and
>> that should be happening already.
>>
>> The process of changing or creating a guideline may be too late for these
>> selections.
>>
>> I agreed with your suggestions and I only pointed you to the existing
>> travel policy.
>>
>> All I expect now is for us to agree on who are the two ECs going to
>> ICANN77 by default, and my suggestion is
>> Olga and Ines - with clear expectations or TOR developed for both
>> ICANN-supported funded travel slots.
>>
>> In the case of the NCSG  travel slot one, we should consider another
>> NCUC  EC - and my immediate suggestion here will be Claudio since he just
>> only got the CROP and hopefully, he can represent the NCSG appointee during
>> the NCSG session (we develop clear expectations or TOR). If not we throw
>> the slot open to the membership.
>>
>> Hence subsequent travel slot selections can follow as you have
>> recommended... This is my take at this moment.
>>
>>
>> Kind regards,
>> Benjamin
>>
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