[NCUC-EC] ICANN66 | Montréal - NCUC EC Travelers - Deadline for applications 3rd July.

[Bruna Martins dos Santos]

Dear Incoming EC

First of all, I would like to congratulate you on winning the elections.
Happy to know about the interest from both the incoming members that became
EC reps and to continue to have Louise and Michael helping us here: )

Important to mention that your terms will start on the last day of the AGM,
that meaning 7th of November. For each meeting, NCUC has 3 GNSO funded
travel slots - one for the chair and two for the EC. And for every round I
open a call for interested EC members.

*I need to inform the names of NCUC travelers to ICANN Staff until the 4th
of July. *Therefore, I will be *accepting applications for the
two EC funded slots available for EC members who wish to attend ICA**NN 66 and
are not otherwise funded until July 3rd, 20h00 UTC*.

Please see below the procedures for EC funding allocation from our
travel policy
and *send your application to the EC list until July 3rd!*

Best,
Bruna Santos

---------- Forwarded message ---------
De : Terri Agnew <terri.agnew at icann.org>
Date: dim. 23 juin 2019 à 12:00
Subject: ICANN66 | Montréal - Supported Travelers/Contractor Travelers
Database Due // Thursday, 04 July 2019
To: bruna.mrtns at gmail.com <bruna.mrtns at gmail.com>, Maryam Bakoshi <
maryam.bakoshi at icann.org>
Cc: gnso-secs at icann.org <gnso-secs at icann.org>


Dear all,



In order to service your travel needs for ICANN66 in Montréal in a timely
fashion, please submit your ICANN66 Meeting database to gnso-secs at icann.org by
*Thursday, 04 July 2019 *in order to be submitted by deadline of 05 July
2019.



As a reminder, for the AGM meeting only, incoming Councilors get funding,
as well as the then-incumbent Councilors.



A timely response would be appreciated in view of visa issues and the OFAC
review. The deadline for submissions is critical to allow for confirmed
reservation numbers as required for visa and travel arrangements.

Moving forward, all tri-annual meeting *funded traveler lists are due 120
days* prior to the next ICANN meeting. (This was formerly 90 days prior).



*Benefits of having the list 120 Days Before the Meeting:*

   - Allow ICANN to gather the documentation required (hotel and flight
   confirmations) for funded travelers to apply for their visa.
   - Allow enough time for funded travelers to complete and submit their
   visa application, which often vary per ICANN Meeting location.
   - Allow enough time for funded travelers to apply for a transit visa (if
   required), which often vary per ICANN Meeting location.
   - Allow ICANN to purchase less expensive airfares.
   - Allow the travelers to plan their pre-and-post Meeting Travel in
   advance.
   - Allow ICANN to set-up funded travelers in advance as vendors with
   Finance allowing us to wire their per diem funds in a timelier manner.



Please note:

   - GNSO supported traveler with a designated hotel accommodation funding,
   a hotel room is automatically secured for you, please *DO NOT* book your
   own hotel as it is un-reimbursable.
   - All personal data provided to ICANN org in for purposes of providing
   travel support for participants related to ICANN events will be processed
   in accordance with the ICANN Privacy Policy [icann.org]
   <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_privacy_policy&d=DwMFAg&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=A_rkvV7hcBAIOU12pQX6fSkWBC6-P-bPaQDowX2oR_A&s=WwqcPGGS1mvkGHO5BjVc3E9ewPva_WoF-Snq25kq0OM&e=>.
   Should you have any questions or concerns about this Privacy Policy and our
   privacy practices, you may contact us at privacy at icann.org.



Please note that when requesting travel support, in the interest of
fairness and in light of budget restrictions we would like you to take the
following into consideration:



1.               Respond timely to ICANN Travel regarding your upcoming
travel.

2.               If you require a visa to enter the country, please make
sure to acquire your visa immediately. Please contact the ICANN travel team
to let them know you will need a visa.

3.               Requests past the deadline will be handled on a case by
case basis by ICANN. All additional travelers added after the 90-day
deadline are subject to availability, may NOT be placed in the same hotel
as their funded traveler groups, and may not be able to attend due to visa
issues.

4.               If possible please book direct travel requests. Detours
and multi-stop trips are unfortunately not guaranteed.

5.               Strictly limit your travel from your home to the ICANN
meeting venue.

6.               Approved date of arrival/departure for this meeting is
*Friday,* *01 November 2019 – Friday, 08 November 2019*

7.               If travelers want to extend their stay this must be done
at their own expense and should contact the hotel directly once the ICANN
hotel confirmation has be sent to them.

8.               *Privately Booked Reservations*: ICANN will not refund or
take over accommodations directly booked by the funded traveler. If a
replacement has an existing hotel reservation, they will need to cancel
their reservation and ICANN will not be able to take over their
reservation.



 Many thanks for your cooperation!



With kind regards,

*Terri*

*            ---*

*Terri Agnew*

Operations Support - GNSO Lead Administrator

Internet Corporation for Assigned Names and Numbers (ICANN)

*Email:*  terri.agnew at icann.org

*Skype ID:*  terri.agnew.icann



Find out more about the GNSO by visiting: https://learn.icann.org/
<https://urldefense.proofpoint.com/v2/url?u=https-3A__learn.icann.org_&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=o7Auz997kA-HPv9PHJCjFVZw7Pgo8krw4MxfqCwBrIU&e=>

Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO
<https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_ICANN-5FGNSO&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=kWw4fQPNjw2lVKy1UjTxS2F0BmjEAzaDFWNmsYywbmE&e=>

Transcripts and recordings of GNSO Working Group and Council events are
located on the GNSO Master Calendar
<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=jLNFXvpu9gNdUeHi-G6sjWNCF9w4_AwhzzUDFZy2elE&s=-L6chFfv0OperrXHHpTF722WnH3FZIutn4cS16IvpOg&e=>

See All SO and AC events on the ICANN Global calendar [features.icann.org]
<https://urldefense.proofpoint.com/v2/url?u=https-3A__features.icann.org_calendar&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=0taOXq-TZ5RvYZD5y5XM8ZgMdRkEqKKPfKnH7MLSz-Q&s=BsFHXtE3rmlGUGukT3373Bvx8-FVC-RIkPexk6wnc78&e=>
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