[NCUC-EC] ICANN65 | Marrakech - EC Travelers Application Due15 February 2019
hfaiedh ines
hfaiedh.ines2 at gmail.com
Mon Feb 4 22:24:31 CET 2019
Hi everyone, I am happy to see Michael and Antonella stepped up to attend
the Marrakesh meeting. I will follow remotely or maybe attend on my own
ressources if my schedule allows.
Le lundi 4 février 2019, Antonella Perini <antomperini at gmail.com> a écrit :
> Hi all,
>
>
> I'd like to express my interest in the slot. I will be working on the
> application and plan in order to deliver it in time before the 15th.
>
>
> Best,
>
>
> Antonella
>
> On Mon, 4 Feb 2019 at 17:04, Michael Karanicolas <mkaranicolas at gmail.com>
> wrote:
>
>> Hi all,
>>
>> I would like to apply for a Marrakech slot. I haven't asked for EC
>> support for Kobe, and since ICANN66 will be in Canada, this will be
>> the only meeting in 2019 where I request support.
>>
>> I'm heavily involved in a number of aspects of ICANN policy work
>> representing the NCUC, including in the RPMs group, as most recently
>> as a member of the ATRT3 review team. Happy to develop an engagement
>> plan, as needed, and to complete the reporting requirements, as I've
>> done for previous meetings.
>>
>> Best,
>>
>> Michael
>>
>> On Mon, Feb 4, 2019 at 3:48 PM Bruna Martins dos Santos
>> <bruna.mrtns at gmail.com> wrote:
>> >
>> > Dear EC,
>> >
>> > FYI - we need to indicate who will be the Marrakech travelers until
>> Friday, 22 February 2019. Therefore, I will be accepting applications for
>> the two EC funded slots available for EC members who wish to attend ICANN
>> 65 and are not otherwise funded.
>> >
>> > Please see below the procedures for EC funding allocation from our
>> travel policy and send your application to the EC list until February 15th.
>> >
>> > Best,
>> > --
>> > Bruna Martins dos Santos
>> >
>> > Skype ID: bruna.martinsantos
>> > @boomartins
>> >
>> >
>> > _______________________________________________________
>> > Procedures for EC funding allocation
>> >
>> > – ICANN Meetings funding allocation for Executive Committee
>> representatives
>> >
>> > – Executive Committee representatives travel support allocations
>> >
>> > For each ICANN Meeting, the NCUC leadership team is allocated three
>> travel slots. One of these travel slots must be assigned to the NCUC Chair.
>> The remaining two travel slots, or a reallocation of the Chair’s travel
>> slot if he or she relinquishes it, will be assigned to representatives who
>> fulfill the following criteria:
>> >
>> > The representative develops an activity plan that he or she will carry
>> out in the ICANN meeting. This plan must contain a detailed account of the
>> representative’s current engagement in ICANN activities, their plan of
>> engagement at the face-to-face meeting, and explain why and how their
>> physical presence in that meeting is important for achieving the NCUC’s
>> objectives and mission. The timeline for the submission of this application
>> will follow the procedure described in the NCUC Travel Support Policy
>> unless initiated sooner by the NCUC Chair at his or her discretion. The EC
>> travel funding allocation should precede NCUC travel support programme.
>> >
>> > The representative must observe all criteria for eligibility as
>> described in the NCUC Travel policy session above, highlighting the
>> participation on NCSG and NCUC activities. In case of a tie between
>> applicants, the Chair will ask representatives to make reasonable efforts
>> to find an alternative source of funding. Evidence must be provided to the
>> Chair of these attempts. If a representative seeks alternative funding but
>> is declined or rejected, this will not be held against them.
>> Representatives who make no reasonable efforts to find alternative funding
>> will receive lower priority for NCUC resources than those who make
>> reasonable efforts;
>> >
>> > Where there are more candidates for a slot than there are slots
>> available, the regional designation of the EC representative may be a
>> factor weighing in its allocation. The EC representative must send a
>> detailed action plan outlining their plans for inreach/outreach of
>> membership within their region;
>> >
>> > As described in Eligibility criteria, EC who have received travel
>> support for the previous meeting cannot apply again.
>> >
>> > In receiving funding for a meeting, travellers agree to write daily
>> reports during the meeting to update the membership on the proceedings. At
>> his or her discretion, the NCUC Chair may choose to publish these reports
>> as a blog post, or may request that the representative convert their report
>> into a blog post.If a representative receives support, and does not meet
>> their commitments as outlined above, they will be ineligible to receive
>> further NCUC resources.
>> >
>> > References:
>> > * NCUC Operating Procedures: https://www.ncuc.org/wp-
>> content/uploads/2017/09/NCUC-Operating-Procedures-Sept-2017.pdf
>> > (Noting item III Travel support selection and VI Outreach and VII
>> Funding)
>> >
>> > *NCUC Bylaws (Esp. Item XI.A on Transparency):
>> https://www.ncuc.org/bylaws/
>> >
>> >
>> > ---------- Forwarded message ---------
>> > From: Terri Agnew <terri.agnew at icann.org>
>> > Date: seg, 4 de fev de 2019 às 17:21
>> > Subject: ICANN65 | Marrakech- Supported Travelers/Contractor Travelers
>> Database Due // Friday, 22 February 2019
>> > To: bruna.mrtns at gmail.com <bruna.mrtns at gmail.com>, Maryam Bakoshi <
>> maryam.bakoshi at icann.org>
>> > Cc: gnso-secs at icann.org <gnso-secs at icann.org>
>> >
>> >
>> > Dear all,
>> >
>> >
>> >
>> > In order to service your travel needs for ICANN65 in Marrakech in a
>> timely fashion, please submit your ICANN65 Meeting database to
>> gnso-secs at icann.org by Friday, 22 February 2019.
>> >
>> > A timely response would be appreciated in view of visa issues and the
>> OFAC review. The deadline for submissions is critical to allow for
>> confirmed reservation numbers as required for visa and travel arrangements.
>> >
>> > Moving forward, all tri-annual meeting funded traveler lists are due
>> 120 days prior to the next ICANN meeting. (This was formerly 90 days prior).
>> >
>> >
>> >
>> > Benefits of having the list 120 Days Before the Meeting:
>> >
>> > Allow ICANN to gather the documentation required (hotel and flight
>> confirmations) for funded travelers to apply for their visa.
>> > Allow enough time for funded travelers to complete and submit their
>> visa application, which often vary per ICANN Meeting location.
>> > Allow enough time for funded travelers to apply for a transit visa (if
>> required), which often vary per ICANN Meeting location.
>> > Allow ICANN to purchase less expensive airfares.
>> > Allow the travelers to plan their pre-and-post Meeting Travel in
>> advance.
>> > Allow ICANN to set-up funded travelers in advance as vendors with
>> Finance allowing us to wire their per diem funds in a timelier manner.
>> >
>> >
>> >
>> > Please note:
>> >
>> > GNSO supported traveler with a designated hotel accommodation funding,
>> a hotel room is automatically secured for you, please DO NOT book your own
>> hotel as it is un-reimbursable.
>> > All personal data provided to ICANN org in for purposes of providing
>> travel support for participants related to ICANN events will be processed
>> in accordance with the ICANN Privacy Policy [icann.org]. Should you
>> have any questions or concerns about this Privacy Policy and our privacy
>> practices, you may contact us at privacy at icann.org.
>> >
>> >
>> >
>> > Please note that when requesting travel support, in the interest of
>> fairness and in light of budget restrictions we would like you to take the
>> following into consideration:
>> >
>> >
>> >
>> > 1. Respond timely to ICANN Travel regarding your upcoming
>> travel.
>> >
>> > 2. If you require a visa to enter the country, please
>> make sure to acquire your visa immediately. Please contact the ICANN travel
>> team to let them know you will need a visa.
>> >
>> > 3. Requests past the deadline will be handled on a case
>> by case basis by ICANN. All additional travelers added after the 90-day
>> deadline are subject to availability, may NOT be placed in the same hotel
>> as their funded traveler groups, and may not be able to attend due to visa
>> issues.
>> >
>> > 4. If possible please book direct travel requests.
>> Detours and multi-stop trips are unfortunately not guaranteed.
>> >
>> > 5. Strictly limit your travel from your home to the ICANN
>> meeting venue.
>> >
>> > 6. Approved date of arrival/departure for this meeting is
>> Sunday, 23 June – Friday, 28 June 2019
>> >
>> > 7. If travelers want to extend their stay this must be
>> done at their own expense and should contact the hotel directly once the
>> ICANN hotel confirmation has be sent to them.
>> >
>> > 8. Privately Booked Reservations: ICANN will not refund
>> or take over accommodations directly booked by the funded traveler. If a
>> replacement has an existing hotel reservation, they will need to cancel
>> their reservation and ICANN will not be able to take over their reservation.
>> >
>> >
>> >
>> > Many thanks for your cooperation!
>> >
>> >
>> >
>> > With kind regards,
>> >
>> > Terri
>> >
>> > ---
>> >
>> > Terri Agnew
>> >
>> > Operations Support - GNSO Lead Administrator
>> >
>> > Internet Corporation for Assigned Names and Numbers (ICANN)
>> >
>> > Email: terri.agnew at icann.org
>> >
>> > Skype ID: terri.agnew.icann
>> >
>> >
>> >
>> > Find out more about the GNSO by taking our interactive courses and
>> visiting the GNSO Newcomer pages [gnso.icann.org]
>> >
>> > Follow @GNSO on Twitter: https://twitter.com/ICANN_GNSO [twitter.com]
>> >
>> > Follow the GNSO on Facebook: https://www.facebook.com/icanngnso/ [
>> facebook.com]
>> >
>> > http://gnso.icann.org/en/ [gnso.icann.org]
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> > --
>> > Bruna Martins dos Santos
>> >
>> > Skype ID: bruna.martinsantos
>> > @boomartins
>> > _______________________________________________
>> > NCUC-EC mailing list
>> > NCUC-EC at lists.ncuc.org
>> > https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>> _______________________________________________
>> NCUC-EC mailing list
>> NCUC-EC at lists.ncuc.org
>> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>
>
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