[NCUC-EC] Statement on Transparency and Off-list Communication

[Bruna Martins dos Santos]

Also, the ref to the Bylaws is wrong!

VII. Leaving Office

A. An elected officer or appointed committee member of the NCUC may submit
an email or notice of resignation to the Chair whenever circumstances call
for such an action.
B. In the event of the resignation of the Chair, the Vice Chair shall
finish the term of the departing Chair.
C. Elected or appointed officers and representatives of the Constituency
can be removed for non participation as stipulated in section VII D and E.
D. Regional representatives who fail to attend more than three (3) meetings
in a row are considered to have resigned their office. If they send
apologies for their absence, after three (3) times, they will be treated as
per section IV.E.6 below.
E. If an EC member consistently fails to meet his/her responsibilities, the
other EC members shall notify the person in question and discuss how to
rectify the situation. If performance does not improve to satisfactory
levels within three (3) months, the other EC members besides the person in
question may, on a unanimous vote, remove the member from office.
F. Regional representatives who fail to vote within 7 days three times in a
row are considered to have resigned their office.
G. When any member of the EC or any other NCUC committee has failed to meet
participation criteria as specified in as specified in the bylaws and has
been removed by the EC, the Chair, after consulting with members, may
appoint a temporary replacement to finish the remaining term. If the
remaining term of the resigning or removed elected representative(s) is
greater than six (6) months, a new election shall be organized.
H. The standards for performing the duties of NCUC leadership positions
include impartiality, accountability, and avoidance of conflicts of
interest. NCUC officers are expected to be fair and responsible stewards of
the NCUC’s activities. The Chair, in particular, is expected to look after
the general interests of the NCUC and to be responsive to all members and
officers in their requests for information. Term limits and regular
elections, as well as removal procedures for 16 corrupt officers or
officers who fail to perform their responsibilities, are intended to keep
officers accountable and responsive. The NCUC Executive Committee shall
draft detailed operating rules for removal of officers who fail to meet
these standards within six (6) months of the approval of the Bylaws by the
Board.

2018-06-11 16:11 GMT-03:00 Bruna Martins dos Santos <bruna.mrtns at gmail.com>:

> Hey all,
>
> I dont oppose to the general content of the communiqué but would suggest
> suppressing whats in red and adding whats in green.
>
> Also, in light of the fact that Renata, Michael and Me have already
> answered the IGF proposal point in the thread, I would take the second
> paragraph out (the part between brackets), for the sake of making the text
> shorter/more direct. I took some minutes to think about the text and no
> longer see any reasons for readdressing the issue. What do we think ?
>
> @Renata, given that you think this issue has already been addressed, if
> this texts is voted to be sent do you want us to mention your objection ?
> How would this go ?
>
> -----------
>
>
>
>
>
>
>
>
>
>
>
>
> *First off, we can confirm that we sometimes use off-list methods to
> communicate with one another, both individually and at times, as a group.
> We do not believe this represents is not any violation of our bylaws or
> operating procedures. Indeed, the transparency section of our bylaws
> (section VII) specifically contemplates instances where information may
> need to be withheld, such as where its disclosure would negatively impact
> our engagement with a policy under discussion. In other instances, we may
> use offlist communications for more informal or social chatter, unrelated
> to the NCUC decision-making process like. Or we may use alternate measures
> to try and get the attention of a person where on-list communications are
> going unanswered.EC deliberations take place on-list. But, when juggling
> multiple communication tracks, it is inevitable that there can be some
> overlap, or instances where a communication that should be made on-list is
> made using an external service. [That was the case with regards to the
> latest IGF proposal, where some of the reviewing feedback was given via
> Skype. In part, this was due to the quick turnaround of the proposal, and
> the pending deadline (for a full timeline of how the IGF proposal was
> developed, please see the discussion on the NCUC-Discuss list here
> <https://lists.ncuc.org/pipermail/ncuc-discuss/2018-June/044315.html>). It
> is worth noting that, in this case, substantially identical feedback was
> sent to the ExComm list at the same time, in order to ensure that it was
> documented.]Nonetheless, we acknowledge that the use of off-list
> communication is a problem. In order to remedy it, one suggestion would be
> for us to develop and approve guidelines for off-list discussions, and
> rules around their archiving and disclosure. If members feel that is a good
> idea – we would be happy to develop a draft for discussion. We believe this
> would make us the only Constituency or Stakeholder Group which has taken
> steps to address this nearly universal issue - and would be glad to be at
> the forefront of that debate.Transparency and accountability are values
> that we hold dear and, in many cases, are active advocates for across the
> ICANN communities. The challenge of managing formal and informal avenues of
> communication is a common one across the transparency sector, particularly
> with the expanding diversity of communications tools and devices that we
> now have available. We are committed to doing better, and to working harder
> to foster trust between the EC and its constituents. As always, we welcome
> constructive feedback.We look forward to the conversation.The NCUC
> Executive Committee*
>
> 2018-06-11 15:36 GMT-03:00 Michael Karanicolas <mkaranicolas at gmail.com>:
>
>> Hi,
>>
>> The following is a statement which EC members developed over the past two
>> days. It is now submitted for EC approval as a statement in response to the
>> previous days' discussions:
>>
>> Recently there’s been some discussion about EC deliberation and
>> procedures. We would like to clarify a few things.
>>
>> First off, we can confirm that we sometimes use off-list methods to
>> communicate with one another, both individually and at times, as a group.
>> This is not a violation of our bylaws or operating procedures. Indeed, the
>> transparency section of our bylaws (section VII) specifically contemplates
>> instances where information may need to be withheld, such as where its
>> disclosure would negatively impact our engagement with a policy under
>> discussion. In other instances, we may use offlist communications for more
>> informal or social chatter, unrelated to the NCUC decision-making process.
>> Or we may use alternate measures to try and get the attention of a person
>> where on-list communications are going unanswered.
>>
>> EC deliberations take place on-list. But, when juggling multiple
>> communication tracks, it is inevitable that there can be some overlap, or
>> instances where a communication that should be made on-list is made using
>> an external service. That was the case with regards to the latest IGF
>> proposal, where some of the reviewing feedback was given via Skype. In
>> part, this was due to the quick turnaround of the proposal, and the pending
>> deadline (for a full timeline of how the IGF proposal was developed, please
>> see the discussion on the NCUC-Discuss list here
>> <https://lists.ncuc.org/pipermail/ncuc-discuss/2018-June/044315.html>).
>> It is worth noting that, in this case, substantially identical feedback was
>> sent to the ExComm list at the same time, in order to ensure that it was
>> documented.
>>
>> Nonetheless, we acknowledge that the use of off-list communication is a
>> problem. In order to remedy it, one suggestion would be for us to develop
>> and approve guidelines for off-list discussions, and rules around their
>> archiving and disclosure. If members feel that is a good idea – we would be
>> happy to develop a draft for discussion. We believe this would make us the
>> only Constituency or Stakeholder Group which has taken steps to address
>> this nearly universal issue - and would be glad to be at the forefront of
>> that debate.
>>
>> Transparency and accountability are values that we hold dear and, in many
>> cases, are active advocates for across the ICANN communities. The challenge
>> of managing formal and informal avenues of communication is a common one
>> across the transparency sector, particularly with the expanding diversity
>> of communications tools and devices that we now have available. We are
>> committed to doing better, and to working harder to foster trust between
>> the EC and its constituents. As always, we welcome constructive feedback.
>>
>> We look forward to the conversation.
>>
>> The NCUC Executive Committee
>>
>>
>> _______________________________________________
>> NCUC-EC mailing list
>> NCUC-EC at lists.ncuc.org
>> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>
>>
>
>
> --
> *Bruna Martins dos Santos *
>
> Skype ID: bruna.martinsantos
> @boomartins
>



-- 
*Bruna Martins dos Santos *

Skype ID: bruna.martinsantos
@boomartins
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ncuc.org/pipermail/ncuc-ec/attachments/20180611/30131135/attachment.html>