[NCUC-EC] Fwd: Funding civil society day before IGF

[Bruna Martins dos Santos]

Hello all,

Two points, if I may:

1. With regards to the amount of money, given that we are not funding any
member in particular for the event, I would be leaning towards supporting
Michael's suggestion: 800 USD is a more reasonable contribution, especially
considering that the meeting is looking for other funders and that the NCUC
budget can be quite limited comparing to them.
2. Apart from the opening talk, is there space for us to come up with a
plan for a proper outreach during IGF and the Civil Society Meeting?
Despite the limited amount of time for proper outreach, I see this as a
good opportunity and personally think we should not dismiss it.

best,
bruna

2017-11-26 13:42 GMT-02:00 hfaiedh ines <hfaiedh.ines2 at gmail.com>:

> Thank you for your response. Renata I did not quote our procedures
> otherwise i would have used inverted commas. This is not the issue anyway.
>
> The requester has to make this an NCUC outreach event for us to approve it
> -not the reviewers. We never edited requesters' proposals in order to
> approve them and count them as NCUC event.
>
> As usual, we just need to see how is this related to NCUC . Once it is
> approved, we can help with it if we are asked to.
>
> We are looking forward to hearing from Farzaneh at her earliest
> convenience.
>
>
> On Nov 26, 2017 15:46, "Renata Aquino Ribeiro" <raquino at gmail.com> wrote:
>
> Hi Ines
>
> While I appreciate the care with NCUC funds, our archives are open but we
> do not have the requester participate on our deliberation process.
> So your request for information goes through a process. You ask Chair, as
> others did, and I come to you with the replies I have, and also reach out
> to requester, the amount of information you request and what you get will
> vary considering how soon the event is and what is available.
>
> You could also read our Operating Procedures on the matter which states
> clearly: "The request should include [a log in the NCUC Outreach form -
> which is being rebuilt], a brief summary of the proposed content, and the
> estimated and requested budget (if applicable)."
>
> https://www.ncuc.org/wp-content/uploads/2017/09/NCUC-Operati
> ng-Procedures-Sept-2017.pdf
>
> So this line
> "The expense sheet is mandatory by those asking NCUC to fund
> activities/participation and for us to approve or not a request."
>
> Is _not_ in our Operating Procedures.
>
> My suggestion, to be very clear: if you have concerns how is NCUC being
> "labeled" or what "speech" will the event have: go ahead and do it.
> Write NCUC briefing materials, come up with a suggestion for the opening
> text.
> You are part of NCUC at IGF, look forward to see your contribution.
>
> Thanks
>
> Renata
>
>
>
> On Sun, Nov 26, 2017 at 11:19 AM, hfaiedh ines <hfaiedh.ines2 at gmail.com>
> wrote:
>
>> Thank you Renata for the email. Still waiting for Farzaneh s answers to
>> whom I directed my questions.
>>
>> My comments in-line:
>>
>>
>> Civil society is made of volunteer work so when suggesting to add further
>> work (like an expense sheet:
>>
>>
>> The expense sheet is mandatory by those asking NCUC to fund
>> activities/participation and for us to approve or not a request. We had a
>>  detailed expense sheet from Thato for our Outreach event in Johannesburg
>> so that we had a better idea of how much is going where and we even ask
>> NCUC members to give us details of expenses for partial travel funding
>> requests. So this isn't new to us.
>>
>> or a call for other volunteers to do work etc.) and not presenting
>> yourself with collaborative work only adds issues, does not solve problems.
>>
>>
>> Not sure what you are suggesting here. This is to be done by those asking
>> for NCUC funds not by the ECs reviewing requests.
>>
>>
>> This event is being organized by a committee, who has offered this space
>> to NCUC.
>>
>>
>> This is labelled as NCSG not NCUC. And NCSG also includes NPOC that is
>> the reason behind my question if they are financially contributing or not.
>> Their interest in participating in the event or not is none of my business.
>>
>>
>> Being part of the representation of NCUC also means being supportive of
>> the group including our colleagues. We have an opening to deliver in an
>> event we are supporting.
>>
>>
>> We are still deliberating on financially supporting the event or not.
>> Having an opening speech by any one of NCUC leadership doesnt make it an
>> outreach event and there is definetely no privelege in this appearance,
>> this EC team has enough regional and global appearances to take it this
>> way. However, there should be a concrete input to consider this as outreach
>> in order to allocate or not NCUC funds.
>>
>>
>> On Sun, Nov 26, 2017 at 10:17 AM, Michael Karanicolas <
>> michael at law-democracy.org> wrote:
>>
>>> Hi,
>>>
>>> Thanks very much for your thoughts. As I understand it, the NCUC
>>> contribution would go towards catering for the event.
>>>
>>> USD 800 sounds like a good amount to me - especially as it's a partial
>>> contribution and, looking at the list of co-sponsors, they all seem to
>>> have way more disposable cash than we do. I remain a bit skeptical as
>>> to the value of sponsoring in terms of boosting NCUC outreach beyond
>>> regular participation would, but given that we've had a limited number
>>> of requests thus far, and are halfway through the fiscal year, I guess
>>> we may as well contribute something.
>>>
>>> Best,
>>>
>>> Michael
>>>
>>> On Sun, Nov 26, 2017 at 4:56 AM, hfaiedh ines <hfaiedh.ines2 at gmail.com>
>>> wrote:
>>> > Hi everyone
>>> >
>>> > I do believe that it is important for us to have a presence at the
>>> "civil
>>> > society day before IGF".
>>> > That said, I do have an issue here: this seems to be an event for "
>>> civil
>>> > society networks namely: EFF, NCSG, APC, IGC, JNC". There s some
>>> procedural
>>> > issue here: Funding an event that is not 'directly' for NCUC and
>>> > participants that NCUC EC won't be involved in selecting
>>> >
>>> > 1. Can we have an idea how could this be an NCUC outreach? Where's NCUC
>>> > here.
>>> >
>>> > 2. Adding our EC Europe Rep at the last minute for the opening does
>>> not make
>>> > it an NCUC outreach sorry.
>>> >
>>> > 3. So 1500$ could go for food and partial travel funding? Who are
>>> those who
>>> > are going to be funded? Are we the ones who will select them?
>>> >
>>> > 5. Does NCSG have funds? Was NPOC asked to help as well?
>>> >
>>> > Dear Michael, I would lean toward helping in sponsoring the event if
>>> we have
>>> > a better understanding of where our contribution would go. What do you
>>> > think?
>>> > Hence, I would kindly ask Farzaneh to help us in the decision by:
>>> >
>>> > A- Giving us a breakout of expenses.
>>> >
>>> > B- Elaborating on how we can have NCUC presence effective and
>>> acknowledged
>>> > at the event.
>>> >
>>> > C- How will partial funding go? NCUC members or not? Travel and/or
>>> > accomodation? Who will select them?
>>> >
>>> > D- Would 800 $ help? The costs are around 2200$ and there are 5
>>> members in
>>> > the coalition that should also step up to the plate.
>>> >
>>> > On Nov 25, 2017 22:04, "Renata Aquino Ribeiro" <raquino at gmail.com>
>>> wrote:
>>> >
>>> > Thank you Louise, for your input
>>> >
>>> > As soon as we get closer to the event, we'll check w/ EC again if and
>>> > how we are going to do this opening.
>>> > Whoever does, I think this is where we will "stand our ground" so will
>>> > be important we build it collectively
>>> >
>>> >
>>> >
>>> > On Sat, Nov 25, 2017 at 6:01 PM, Louise Marie Hurel
>>> > <louise.marie.hsd at gmail.com> wrote:
>>> >> My apologies for the delay just got back to London
>>> >>
>>> >> So, my first reaction would be "yes". Given that the IGF is in
>>> *Geneva* it
>>> >> certainly makes it much harder for civil society groups, academics and
>>> >> non-commercial stakeholders overall to attend. Also, NCUC has been
>>> >> actively
>>> >> engaged in previous Best Bits meetings and supporting it seems like a
>>> >> natural path to take. Thus, I would agree with helping the event.
>>> >>
>>> >> As for opening the event, I would be happy to do so but don't know if
>>> I'll
>>> >> arrive in time for the opening. Can confirm this information later.
>>> >>
>>> >> Cheers,
>>> >>
>>> >> Louise Marie Hurel
>>> >>
>>> >> Cybersecurity Project Coordinator | Igarapé Institute
>>> >>
>>> >> London School of Economics (LSE) Media and Communications (Data and
>>> >> Society)
>>> >>
>>> >> Skype: louise.dias
>>> >> +44 (0) 7468 906327
>>> >> l.h.dias at lse.ac.uk
>>> >> louise.marie.hsd at gmail.com
>>> >>
>>> >>
>>> >> 2017-11-25 16:35 GMT+00:00 Michael Karanicolas
>>> >> <michael at law-democracy.org>:
>>> >>>
>>> >>> Ok - so if I understand this correctly - the funding wouldn't
>>> actually go
>>> >>> towards our participation, or getting a representative there, but
>>> rather
>>> >>> towards sponsoring the event itself?
>>> >>>
>>> >>> If that's the case, I would lean against it. Again, this comes back
>>> to
>>> >>> the
>>> >>> difference of whether or not we're a "funding organization". If the
>>> event
>>> >>> is
>>> >>> likely to go forward either way, I am doubtful as to whether this
>>> >>> expenditure would provide much of a boost for the NCUC. If it were
>>> about
>>> >>> actually bringing someone to IGF, I'd be more sympathetic.
>>> >>>
>>> >>>
>>> >>>
>>> >>> On Fri, Nov 24, 2017 at 9:45 PM, Renata Aquino Ribeiro
>>> >>> <raquino at gmail.com>
>>> >>> wrote:
>>> >>>>
>>> >>>> Hi all
>>> >>>>
>>> >>>> EC, remember you don't need to approve the full request. You can
>>> >>>> provide funding for a lesser amount.
>>> >>>>
>>> >>>> Michael, in answer to your question, more information form Farzaneh
>>> >>>> below
>>> >>>>
>>> >>>>
>>> >>>>
>>> >>>>
>>> >>>> ---------- Forwarded message ----------
>>> >>>> From: farzaneh badii <farzaneh.badii at gmail.com>
>>> >>>> Date: Fri, Nov 24, 2017 at 10:22 PM
>>> >>>> Subject: More information
>>> >>>> To: Renata Aquino <raquino at gmail.com>
>>> >>>>
>>> >>>>
>>> >>>> Hi Renata,
>>> >>>>
>>> >>>> Civil Society day is a pre-IGF event which is organized by various
>>> >>>> civil society networks namely: EFF, NCSG, APC, IGC, JNC.
>>> >>>>
>>> >>>> The event is normally attended by around 50-60 people.
>>> >>>>
>>> >>>> Most of the networks pitch in money, or source money. EFF pitches
>>> >>>> money in, and NCUC funded civil society day last year too (I think
>>> >>>> around 1000 USD). Food in Geneva is expensive, the menu that we are
>>> >>>> looking at is around 2200 CHF (Swiss Frank). We asked ICANN to fund
>>> it
>>> >>>> as well.
>>> >>>>
>>> >>>> At the moment Jeremy told me that to serve lunch during the event,
>>> it
>>> >>>> comes to 2200 USD. If ICANN and EFF chip in too we can have a pot of
>>> >>>> money to cover food and cover partial travel funding upon request.
>>> >>>>
>>> >>>>  Some put forward their request in registration list to get partial
>>> >>>> funding to attend the meeting. The program committee decides on who
>>> >>>> gets funded and for how much(program committee consists of the
>>> >>>> networks reps: IGC, NCSG EFF, APC, JNC. The participants can be
>>> >>>> members of the civil society networks, bestbits etc. Last year for
>>> >>>> Mexico I think we supported partially two travelers from LAC.
>>> >>>>
>>> >>>> Best
>>> >>>>
>>> >>>>
>>> >>>>
>>> >>>>
>>> >>>> Farzaneh
>>> >>>>
>>> >>>> On Fri, Nov 24, 2017 at 6:42 PM, Renata Aquino Ribeiro
>>> >>>> <raquino at gmail.com> wrote:
>>> >>>> > fwding a Michael's message to this list which got sidetracked
>>> >>>> > I'll answer soon
>>> >>>> >
>>> >>>> >>
>>> >>>> >>
>>> >>>> >> ---------- Forwarded message ----------
>>> >>>> >> From: Mike <mkaranicolas at gmail.com>
>>> >>>> >> To: Renata Aquino Ribeiro <raquino at gmail.com>
>>> >>>> >> Cc: Bruna Martins dos Santos <bruna.mrtns at gmail.com>, "Exec.
>>> Comm"
>>> >>>> >> <ncuc-ec at lists.ncuc.org>
>>> >>>> >> Bcc:
>>> >>>> >> Date: Fri, 24 Nov 2017 17:32:05 -0400
>>> >>>> >> Subject: Re: [NCUC-EC] Fwd: Funding civil society day before IGF
>>> >>>> >> I have no objection, but can we get a bit more details as to
>>> where
>>> >>>> >> the
>>> >>>> >> money is going? Who are the “selected participants”? 1500 is a
>>> lot
>>> >>>> >> for food
>>> >>>> >> - presumably that’s toward airfare and accommodation too?
>>> >>>> >>
>>> >>>> >>
>>> >>>> >>
>>> >>>> >> Sent from my iPhone
>>> >>>> >>
>>> >>>> >>> On Nov 24, 2017, at 2:59 PM, Renata Aquino Ribeiro
>>> >>>> >>> <raquino at gmail.com> wrote:
>>> >>>> >>>
>>> >>>> >>> Hi Bruna
>>> >>>> >>>
>>> >>>> >>> No, the our Procedures require us to analyse case by case and
>>> >>>> >>> recommend an average amount (which is smaller) for more general
>>> and
>>> >>>> >>> urgent requests.
>>> >>>> >>>
>>> >>>> >>> The Civil Society Meeting (this is the correct name) has had
>>> funded
>>> >>>> >>> travellers before. I guess it depends on their final balance of
>>> >>>> >>> expenses whether the money will go to fund a new traveller or
>>> help
>>> >>>> >>> pay
>>> >>>> >>> for extra hotel nights to attend, for instance.
>>> >>>> >>>
>>> >>>> >>>
>>> >>>> >>> On Fri, Nov 24, 2017 at 3:27 PM, Bruna Martins dos Santos
>>> >>>> >>> <bruna.mrtns at gmail.com> wrote:
>>> >>>> >>>> Renata,
>>> >>>> >>>>
>>> >>>> >>>> Given what was stated in Farzi's email - the fact that you'll
>>> be in
>>> >>>> >>>> the
>>> >>>> >>>> opening ceremony and that Farzi will also have a moment to
>>> brief
>>> >>>> >>>> people
>>> >>>> >>>> about NCSG/NCUC - the bestbits meeting can be considered the
>>> NCUC
>>> >>>> >>>> outreaching event for the IGF and I would not oppose on giving
>>> some
>>> >>>> >>>> money to
>>> >>>> >>>> the event.
>>> >>>> >>>>
>>> >>>> >>>> One question though, are we supporting members for the IGF
>>> itself
>>> >>>> >>>> or
>>> >>>> >>>> when we
>>> >>>> >>>> talk about the 1500 USD for food and modest travel funding are
>>> we
>>> >>>> >>>> considering funding more people ?
>>> >>>> >>>>
>>> >>>> >>>> Also, does the operating procedures oppose to the amount of
>>> money
>>> >>>> >>>> requested
>>> >>>> >>>> ? (not from my initial reading)
>>> >>>> >>>>
>>> >>>> >>>> best,
>>> >>>> >>>> B
>>> >>>> >>>>
>>> >>>> >>>> 2017-11-24 12:55 GMT-02:00 Renata Aquino Ribeiro
>>> >>>> >>>> <raquino at gmail.com>:
>>> >>>> >>>>>
>>> >>>> >>>>> Dear EC
>>> >>>> >>>>>
>>> >>>> >>>>> I'm forwarding Farzaneh's request for NCUC EC to support civil
>>> >>>> >>>>> society
>>> >>>> >>>>> day.
>>> >>>> >>>>> In previous editions this event also had NCUC support.
>>> >>>> >>>>>
>>> >>>> >>>>> NCUC Operating Procedures mention allocation of funds on
>>> itens VI
>>> >>>> >>>>> and VII
>>> >>>> >>>>> https://www.ncuc.org/ncuc-operating-procedures/
>>> >>>> >>>>>
>>> >>>> >>>>> Although this event is a budget higher than the average
>>> >>>> >>>>> recommended
>>> >>>> >>>>> for approval (USD 500) and the timeline is a bit short, you
>>> must
>>> >>>> >>>>> also
>>> >>>> >>>>> have in mind we have had no budget for outreach events for IGF
>>> >>>> >>>>> approved, we do have a workshop there, and our traditional
>>> form
>>> >>>> >>>>> for
>>> >>>> >>>>> outreach is to be reviewed, so the request was sent via email
>>> >>>> >>>>> because
>>> >>>> >>>>> of that.
>>> >>>> >>>>>
>>> >>>> >>>>> I would also ask Farzaneh to provide materials to publicize
>>> the
>>> >>>> >>>>> event
>>> >>>> >>>>> before and after the meeting (program and report - with
>>> speakers
>>> >>>> >>>>> main
>>> >>>> >>>>> points).
>>> >>>> >>>>>
>>> >>>> >>>>> Please review the request and send in your comments
>>> >>>> >>>>>
>>> >>>> >>>>> Thanks
>>> >>>> >>>>>
>>> >>>> >>>>>
>>> >>>> >>>>>
>>> >>>> >>>>> ---------- Forwarded message ----------
>>> >>>> >>>>> From: farzaneh badii <farzaneh.badii at gmail.com>
>>> >>>> >>>>> Date: Fri, Nov 24, 2017 at 11:22 AM
>>> >>>> >>>>> Subject: Funding civil society day before IGF
>>> >>>> >>>>> To: Renata Aquino <raquino at gmail.com>
>>> >>>> >>>>>
>>> >>>> >>>>>
>>> >>>> >>>>> Dear Renata,
>>> >>>> >>>>>
>>> >>>> >>>>> I was wondering if you and NCUC EC could consider funding the
>>> >>>> >>>>> civil
>>> >>>> >>>>> society day before IGF? I am requesting 1500 USD which goes
>>> >>>> >>>>> towards
>>> >>>> >>>>> food and perhaps some modest travel funding for the selected
>>> >>>> >>>>> participants.  You as the NCUC chair will open the day with
>>> Jovan
>>> >>>> >>>>> from
>>> >>>> >>>>> Diplo and I have also gotten a brief timeslot to talk about
>>> >>>> >>>>> NCUC/NCSG.
>>> >>>> >>>>> I am the NCSG rep on the planning committee of this meeting.
>>> >>>> >>>>>
>>> >>>> >>>>> Here is the link to the event.
>>> >>>> >>>>> https://bestbits.net/events/joint-cs-2017/?instance_id=
>>> >>>> >>>>>
>>> >>>> >>>>> Best
>>> >>>> >>>>>
>>> >>>> >>>>>
>>> >>>> >>>>>
>>> >>>> >>>>>
>>> >>>> >>>>>
>>> >>>> >>>>> Farzaneh
>>> >>>> >>>>> _______________________________________________
>>> >>>> >>>>> NCUC-EC mailing list
>>> >>>> >>>>> NCUC-EC at lists.ncuc.org
>>> >>>> >>>>> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>>> >>>> >>>>
>>> >>>> >>>>
>>> >>>> >>>>
>>> >>>> >>>>
>>> >>>> >>>> --
>>> >>>> >>>> Bruna Martins dos Santos
>>> >>>> >>>>
>>> >>>> >>>> +55 61 99252-6512
>>> >>>> >>>> Skype ID: bruna.martinsantos
>>> >>>> >>>> @boomartins
>>> >>>> >>> _______________________________________________
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-- 
*Bruna Martins dos Santos *

+55 61 99252-6512
Skype ID: bruna.martinsantos
@boomartins
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