[NCUC-EC] Bylaws final meeting tomorrow - What we will discuss

[farzaneh badii]

*Resolved:*

1. Can an Additional Representative serve as proxy pending replacement of
the OR?

Answer is: we just inform the organization, the organization can decide
whether AR can become a voting member or not. So AR does not become
automatically a voting member. note that the paragraph in our bylaws
specify that AR do become automatically official reps but as Rafik
mentioned, EC will leave it to the org whether they can vote

The bylaws read as:



2. Change procedural rules to operating rules



3. Ken asked: There are 8 EC members according to Section IV-B. Does 4
constitute a minimum quorum for ALL EC votes or only for these special
appointments? If it is a general constraint, then it should be stipulated
earlier in this section and, then, it does not need to be repeated in 5, 6,
and 7.



I responded: only for some appointment as indicated in the bylaws  a quorum
is needed. We can stick with a quorum of 4.



4. NCUC "Bylaws" was changed to NCUC "Charter"



5. Section  II.  Paragraph C and D are now of the same paragraph structure.
But please look at the language.



*To be discussed:*


*1*. III (D)[ If disclosure statement is required upon applying for
 membership for orgs  then disclosure statement upon membership of
individuals should be required too, if not upon membership the sentence
should be removed.


 and Section III(I) of the bylaws, reads as:

Financial Disclosure Statements.



A disclosure statement should be provided by an individual or an
organization who is receiving an individual or group research grant,
funding, or consulting fee from ICANN, another Supporting Organization or
GNSO Stakeholder Group, governments, or commercial entities involved in
ICANN-related activities. This should be done in a form and manner
prescribed by the Executive Committee, which will be published and
disclosed on NCUC online communication channels on ). These disclosure
notifications will be published on NCUC online communication channels.
Members can request the EC to keep parts of the disclosure statement
confidential; however, the EC will decide, at its own discretion, whether
to approve the confidentiality request. The list should be updated
periodically and old disclosures removed. The EC will follow up on any
disclosures they believe require further consideration. Failure to disclose
financial support in within three months of having been granted financial
support a timely manner will result in the reconsideration of membership.



Concerns are raised that due to attorney-client privilege lawyers cannot
disclose some of the info stated in this paragraph. we need to discuss this
paragraph in our final call.





*2. *III (J)



3 . IV(E)(4)

No two EC members may be the employees of the same organization or be
representatives to the NCUC of different national chapters or other
 sub-entities of the same organization.



Change to Milton’s language: No two EC members may be the employees of the
same organization or be representatives to the NCUC of different chapters
or sub-units of the same organization.



4. IV (H)(4)Tatiana.  come up with the better title for приостановка



5. VI (B)(4)"An inactive member will not be included in the membership
count required to establish election results. An inactive member can be
reinstated to active status by updating its contact information. An
inactive member may remain on the inactive list indefinitely."


Staff suggests to change election results to quorum.



6. VI(E) check my added sentence



7. VII (D) Leaving office paragraph:

D.  In case of removal or resignation of a representative or an officer,
the Chair, after consulting *with members*, may appoint a temporary
replacement to finish the remaining term of the resigning EC representative.



ICANN staff wonders whether chair should consult with* all members *or just
with EC members regarding the appointment of a temporary replacement for an
elected officer or a rep.



He also made the point that: there are timeframes that determine whether an
election is to be held or a temporary replacement named (e.g., if there are
more than 6 months remaining, a new election is warranted). Staff can
provide such options for consideration by the NCUC.



Note that in our current bylaws we do have such time limit but in the new
bylaws we don't. I think Chair should consult with members in case of a
resignation or a removal, make a call for expressing interest and if there
is an objection to that appointment then an election can be held. Or we
could put the time limit back.





8.X(E)    For Organizational Members, only Official Representatives listed
on the Constituency official voting list website membership list will
receive ballots and be allowed to vote in elections.



9. Discuss Dues



10.  Accept all the changes Michael has made to the transparency section
XII.


Farzaneh
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