[NCUC-EC] Formulation and Invitation to join the Task Force on NCUC Procedural Rules

[farzaneh badii]

Hi Tapani

Thanks. I have asked Maryam and she said she will see if they can add it on
the schedule as open to NCUC members.

If not then it will be closed to other constituencies so and acs. Of course
the recording and transcript will be published on ncuc website and on our
wiki for everyone to see.

Other ec members: please advise on keeping our procedural drafting meetings
amd consultations only open to ncuc members and not to other
constituencies, advisory committees etc.


On 16 Jan 2017 12:33, "Tapani Tarvainen" <ncuc at tapani.tarvainen.info> wrote:

> Hi Farzaneh,
>
> If I've understood correctly, you can't exclude other constituencies
> if you call it open meeting. And the only other option is closed.
>
> In the past we have, for example, called EC meetings closed but then
> announced all of our members will be welcome.
>
> I guess you could also make a meeting open and simply ignore what
> non-members say, although that'd be somewhat awkward, too.
>
> Tapani
>
> On Mon, Jan 16, 2017 at 10:46:59AM -0500, farzaneh badii (
> farzaneh.badii at gmail.com) wrote:
>
> > Renata
> >
> > what do you mean by we will hold closed meetings? We will hold meetings
> > open to all ncuc members.  Naturally we won't allow people from other
> > consituencies and stakeholder groups who are not ncuc members to express
> > their opinion on what procedural rules ncuc should function on.
> >
> > Since I don't believe the meeting held with ncuc members is closed I
> > wouldn't add your suggestion.
> >
> > Best
> >
> > Farzaneh
> >
> > On 16 Jan 2017 10:36, "Renata Aquino Ribeiro" <raquino at gmail.com> wrote:
> >
> > Hi
> >
> > On 3 I'd add
> >
> > "We will hold closed meetings..."
> >
> > I've also taken a look at my workload and won't be joining the TF but
> > will participate as EC responsibility.
> >
> > Best,
> >
> > Renata
> >
> >
> >
> > On Sun, Jan 15, 2017 at 9:04 PM, farzaneh badii
> > <farzaneh.badii at gmail.com> wrote:
> > > I drafted the below to send to the NCUC members about procedural rules
> > task
> > > force. Let me know if it's ok and if you agree with the process.I'd
> like
> > to
> > > announce on list no later than Tuesday. We can either follow the
> process I
> > > am recommending below or leave it to the task force to come up with a
> > > process of how to come up with the procedural rule!
> > >
> > > Dear NCUC Members,
> > >
> > > This is to  announce the formulation of the task force on NCUC
> procedural
> > > rules. You are invited to join this task force. It will commence its
> work
> > > next week.The leader of the task force is Anna Loup.
> > >
> > > Some background and the process:
> > > The executive committee is in charge of issuing procedural rules for
> > various
> > > functions of NCUC. We have decided to convene this task force which
> > includes
> > > the EC and interested members as well in order to draft the procedural
> > > rules. The process of drafting and approval of the procedural rules is
> as
> > > follows:
> > >
> > > 1. The task force drafts the procedural rules
> > >
> > > 2. The procedural rules will be sent to the members for comments and
> > > changes.
> > >
> > > 3. These comments and changes will be resolved by the task force and
> the
> > EC.
> > > We will hold meetings with the members to resolve the issues, and will
> > lead
> > > discussions on the mailing list.
> > >
> > > 4. After the resolution of the comments, the document will then be sent
> > for
> > > final comments to the members,
> > >
> > > 5.  After the final comments are resolved, the EC will deliberate on
> its
> > > approval.
> > >
> > > The task force is open to all of the NCUC members. You can either be an
> > > active member or an observer. You can join the task force at any time
> but
> > we
> > > will start our work by next week.
> > >
> > > The following document identifies those areas that need procedural
> rules .
> > >
> > >
> > > https://docs.google.com/document/d/1-Pg0PruKjtNNgnTZmrZ8UpaflzFiaUH
> > RWIEbjrvCH5A/edit?usp=sharing
> > >
> > >
> > > If you think there are other issues that should be addressed please
> feel
> > > free to insert your comments.
> > >
> > >
> > >
> > >
> > > Best
> > >
> > >
> > > Farzaneh
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