[NCUC-EC] Agenda for NCUC Hyderabad meeting
Mueller, Milton L
milton at gatech.edu
Sat Oct 29 00:36:21 CEST 2016
Rafik:
It would help to get an outline or a draft agenda for the NCUC meeting. It seems we will have limited time and that means we will have to plan the agenda carefully to make sure we cover the important things.
Milton L Mueller
Professor, School of Public Policy
Georgia Institute of Technology
On Oct 25, 2016, at 04:03, Grace Githaiga <ggithaiga at hotmail.com<mailto:ggithaiga at hotmail.com>> wrote:
Thanks Rafik.
________________________________
From: NCUC-EC <ncuc-ec-bounces at lists.ncuc.org<mailto:ncuc-ec-bounces at lists.ncuc.org>> on behalf of Rafik Dammak <rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>>
Sent: Monday, October 24, 2016 11:09 AM
To: farzaneh badii
Cc: Exec. Comm
Subject: Re: [NCUC-EC] NCUC election timeline/ Announcement
Hi Farzaneh,
Thanks for the response.
if there is no objection, I will direct Maryam to check if she can prepare the new voters list and setup the checkin for those who didnt do last and new, to make it a light process.
I will send the announcement in few hours, including the suggested edits. so if you have any additiona change, please do it asap.
Best,
Rafik
2016-10-23 22:55 GMT+09:00 farzaneh badii <farzaneh.badii at gmail.com<mailto:farzaneh.badii at gmail.com>>:
Hi Rafik
Using NCSG checked in list makes sense. I don't foresee a problem using ncsg list and do check in only for those who have not checked in or are new.
On 23 Oct 2016 9:35 a.m., "Rafik Dammak" <rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>> wrote:
Thanks everyone.
I will make the edits. however I need some feedback about the check-in
- shall we use NCSG voter list and then do check-in for new members and those who didn't check at that election
- shall we do the check-in for the whole membership
please respond to this quickly so we can start that process.
@Maryam is it possible to prepare to start the check-in this week.
@Milton to respond to your comment, I am not sure there is any text in NCUC bylaws regarding my case of being eligible to run or not again. What I am pretty sure is that during GNSO council election, I responded to the question and stated that I am not going to run.
Best,
Rafik
2016-10-23 11:29 GMT+09:00 João Carlos Rebello Caribé <caribe at entropia.blog.br<mailto:caribe at entropia.blog.br>>:
Fine, go ahead.
Em 20/10/2016, às 04:00, Rafik Dammak escreveu:
Hi everyone,
I am sending here the email I will send to announce the election and its timeline. we have to get it, to be aligned with our charter review timeline too (I just send to the list an announcement about the second round).
please review the announcement carefully and suggest some changes, we need
* a clear text about Peter case.
* decide about check-in process: shall we use the voting list for NCSG election and do quick check-in for those who didn't do it for NCSG or shall we have a full check-in process. this is important because we have the voting to approve the new charter.
Best,
Rafik
==================================================
Hi everyone,
It is time for NCUC to get its annual election for Chair and Executive Committee for 2017. For this year, we are also going to vote for the amended charter.
I. Positions
The positions to be filled are:
1. Chair [currently held by Rafik Dammak, eligible for another term]
2. EC – Europe [currently held by Farzanhe Badii, eligible for another term]
3. EC - Africa [currently held by Grace Githaiga, term limited]
4. EC – Asia/Australia/Pacific [currently vacant]
5. EC – North America [currently held by Milton Mueller, eligible for reelection]
6. EC – Latin America/ Caribbean [currently held by João Carlos R. Caribe, eligible for reelection]
Biographies on the current members are available from http://www.ncuc.org/governance/executive-committee/
NCUC EC really needs committed volunteers who are willing to donate a few hours a week to collaboration in order to help ensure that civil society's voice is heard in ICANN. The EC’s responsibilities are administrative management, in-reach and outreach, and interfacing with ICANN’s staff and community as needed. NCUC Chair has also several duties and roles to fulfill. If you think that you or someone you know would be well suited to the tasks involved, then please consider nominating accordingly.
The election will also concern the approval of the new NCUC charter. According to article VIII of the current NCUC bylaws:
"Charter amendments shall be passed if at least two thirds of the votes cast in the election favor its adoption (provided 40% or more of the eligible Voters cast a ballot in the election)."
Because the charter amendment, we really need a good turnout and participation of our membership in the vote,
The information about the ballot, how to vote and cast ballot would be shared later.
II. Timetable
The process begins this coming Monday, 31st October. The timetable will be as follows:
* 31 Oct. - 13 Nov.: Nominations period , nomination to be submitted to NCUC list
* 14 Nov-20 November: Candidates submit statements to NCUC list , including the candidates/members call
* 21 Nov. - 4 Dec: Election period / charter vote
* 5 Dec: Results announcement
During the first two-week period, any member can self-nominate or nominate any other member http://www.ncuc.org/about/members/.
In the second period, the nominees must notify colleagues via the mail list whether they accept the nomination, and if they do, submit a candidate statement (see below) .
At the voting period, ballots will be emailed from this email address tally at icann.org<mailto:tally at icann.org> . Staff will then run the tally software and announce the vote, and the new EC will be set up soon thereafter. Only those who check-in and included in the voters list will receive the ballot.
III. Participation
We will conduct a quick check-in process to build the voter list, similar to the process done for NCSG election. The process will start soon. You just need to respond to the email to be considered as active and added to the voters list.
if you would like to correct current email address in our data base in order for staff to send you a ballot. So within the next couple weeks, Maryam Bakoshi will send mail to every address in our data base asking for a reply email confirming that it is the valid address for the individual member or organizational representative listed at http://www.ncuc.org/about/members/ . Please make sure that her message does not get lost in a spam filter. Her address maryam.bakoshi at icann.org<http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-discuss>
IV. Candidate Statements
For the statement, the nominated candidate should answer:
1. Why do you want to serve on the EC?
2. Provide a brief biography of recent experience, associations, and affiliations relevant to serving on the Executive Committee. Describe the relevance of your personal and professional experience to serve on the NCUC Executive Committee, and identify any conflicts of interests you might have.
3. The EC performs several functional responsibilities for the Constituency. What level of time commitment can you bring to your EC role on a weekly and overall basis? Describe any concerns or limitations on your ability to attend online meetings of the Executive Committee and ICANN Meetings in person.
4. Communication with the membership is critical. How would you keep members apprised of your EC-related activities?
5. How do you foresee NCUC’s function, scale, or role changing in the future? What areas of ICANN policy, if any, need more attention and why?
Incumbent candidates should answer in a manner that is both backward and forward looking, i.e. taking note of their contributions and work in the previous year.
The statements should be relatively concise, e.g. a couple paragraphs per question.
V. "Meet the Candidates” confcall
In the week prior to the voting period, we will organize a confcall for the membership to ask candidates. The date/time will be decided and shared during that week.
There will be further communication to give more details about the process and responding to your questions and inquiries.
Best Regards,
Rafik Dammak
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--
João Carlos R. Caribé
Transdisciplinary Consultant - Wazushi
NETmundial Initiative Counselor
ICANN NCUC Executive Committee member
http://about.me/caribe
Skype joaocaribe
+55(021) 9 8761 1967
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