[NCUC-EC] The draft call for the NCUC reps for Policy Committee

[farzaneh badii]

All,

As it was a priority I drafted a brief  email for the call for volunteers
for NCUC rep on NCSG policy committee. It is based on Bill's last year
email. Please read, add remove etc we need to send this soon and appoint
the two PCs next week.



The NCUC executive Committee has to appoint two NCUC members to the policy
committee of NCSG. The responsibility of these representatives are outlined
below. Please send an expression of interest by 25 January  if you would
like to serve as an NCUC representative on NCSG Policy Committee.


2.5 The Policy Committee
The NCSG Policy Committee is responsible for:

• Discussion and development of substantive policies and statements issued
in the name of the NCSG. This activity will require coordination with the
membership and the Constituencies;

• Organize policy initiatives on behalf of NCSG membership, including PDP
initiatives from the membership;

• Provide policy research and guidance to NCSG representatives on the GNSO
Council;

• Keep membership informed of GNSO Council activities;

• Organize, appoint where appropriate, and track NCSGparticipation in GNSO
and other pertinent Working Groups.

• Organization and oversight of NCSG participation in any GNSO Council-
related tasks, whether mandated by Bylaws, Council Procedures or Council
decisions.

• Document methods and procedures used for decision-making. Such
documentation is subject to review by the NCSG-EC.

2.5.1. NCSG-PC Composition.

The NCSG–PC shall be comprised of two representatives from each Recognized
Constituency and one observer from each Candidate Constituency. The NCSG
Representatives on the GNSO Council shall also serve as full members of the
NCSG- PC. The NCSG Chair will participate as an ex-officio member of the
NCSG-PC and will be included in determining consensus process and votes.
Past GNSO Council Representatives may be included as observers in the
NCSG-PC. The membership of the NCSG-PC may invite others to participate as
observers.

2.5.2. NCSG-PC Decision making

• By default NCSG-PC decisions are made by rough consensus of fullNCSG-PC
members. Rough consensus means that while all members do not need to agree
and that no single member can veto a decision, all views must be heard and
considered. Any minority views must be recorded along with the rough
consensus position.
<page15image17520.png>  <page15image17680.png>  <page15image17840.png>
2.5.3. NCSG-PC Leadership

• A Chair will be elected or replaced from among the members of the NCSG-PC
by a 2/3 vote of the NCSG-PC membership on a yearly basis.

§ The NCSG Chair may not serve in this role.

• One or more Vice-Chairs may be chosen by the NCSG-PC on a yearly basis.
2.5.4. NCSG-PC Work Process

• As much as possible, all work will be done using Internet tools,
including, inter alia,

• §  email;

• §  wiki usage (Note: such a wiki will be publicly viewable though
editing may be restricted to members of the NCSG-PC);

• §  online document collaboration tools as well as available network
cloud based tools.

• When necessary, teleconferences will be scheduled. A scheduling tool will
be used to attempt to find a time when all members can attend. Unless all
members can attend the teleconference, any decisions made at a
teleconference will be provisional until full consensus is determined.

• When possible, as enabled for example by an ICANN meeting, a face-to-face
meeting of theNCSG-PC will be held. As with teleconferences, if all members
cannot attend, any decisions made will need to be verified before being
considered final.

2.5.5. NCSG-PC Mailing List

• All NCSG-PC full members and observers will be subscribed to the NCSG-PC
mailing list.

• The NCSG-PC list will maintain an open archive.

• For non-subscribers the list will be moderated. Comments fromNCSG members
relevant to ongoing discussions will be forwarded to the NCSG-PC list by
the list moderator.

2.5.6. NCSG-PC Observers

• Any observer to the NCSG-PC will have full participation rights except
will not be counted in any consensus process or vote.
<page16image17216.png>  <page16image17376.png>  <page16image17536.png>
 <page16image17696.png>
• One elected or appointed representative from each Candidate Constituency
will be given observer status.

• Past NCSG Representatives to the GNSO Council may be permitted observer
status at discretion of NCSG-PC full members.

• The NCSG-PC may invite other policy experts to participate as observers.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ncuc.org/pipermail/ncuc-ec/attachments/20160118/b92d5ac2/attachment.html>