[NCUC-EC] Bylaws with Track changes

Mon Aug 29 19:05:00 CEST 2016

As far as I am concerned we have a draft ready to send.
I think we need to distribute a clean version, and then make available the messy “track change” version however.
Otherwise people will have trouble understanding it.

--MM

From: Rafik Dammak [mailto:rafik.dammak at gmail.com]
Sent: Monday, August 29, 2016 3:17 AM
To: Farzaneh Badiei <farzaneh.badii at gmail.com>
Cc: Mueller, Milton L <milton at gatech.edu>; Exec. Comm <ncuc-ec at lists.ncuc.org>
Subject: Re: [NCUC-EC] Bylaws with Track changes

Hi,

I would go with Wednesday or Friday but we need to get all things ready this week, hopefully sending the announcement by the weekend

2016-08-26 20:00 GMT+09:00 farzaneh badii <farzaneh.badii at gmail.com<mailto:farzaneh.badii at gmail.com>>:
Hi Milton and Rafik,

Rafik I think we need to change the timeline regarding the bylaw (we are running behind and making changes). I don't think we can send it today. Perhaps Monday or Wednesday next week. But we really have to this time respect the deadline. So lets work on it together everyone and approve it to be posted to the members next week.

going to Milton's comments in line

On 25 August 2016 at 16:51, Mueller, Milton L <milton at gatech.edu<mailto:milton at gatech.edu>> wrote:
OK, thanks, Farzy, it’s great that you have done all this work.
I have now seen the new Google doc. Before I start messing up what is already a very messy document, let me see if there is some support from other EC members for certain changes.

1.       Policy Committee. The current policy committee is dysfunctional because responsibility is too diffuse, and one can see why by reading the charter. “The policy committee shall be chaired by constituency appointees…” No single chair, left open. Also, it is not clear who appoints the chair. We need to make one, single person responsible for managing the public comment and policy development process within NCUC, and we need to have that person appointed or elected in an accountable way. My question is: who should appoint/elect that person – the EC? The members? The GNSO Councilors? The chair? I would favor either the EC or the Chair.

Milton I think here you are talking about NCSG policy committee. Do we have an NCUC PC? If not I think it's a good idea to have one.
The chair (if I have gotten it right) is elected by the appointees to the PC at NCSG.  I think it's good to have public comment and PDP person at NCUC and EC should be able to appoint them.

we put provision to reactivate the NCUC PC and by NCSG charter we are expected as constituency to make policy position. the EC is not for such role and PC is the right place for that.
with regarding to who is in charge, I understand Milton concern and the basic idea is to get someone who do the job and is accountable (not about the title). aligned with other similar provisions, EC should do the appointments. in term of procedure/action, the EC can make (re-)appointments  starting from the election. we need to make clear that the person would be appointed from within the PC or from outside ?

2.       Ed Morris proposed some tightening up of the membership eligibility rules in the wake of the Peter Green situation. Have those changes been incorporated into these bylaws? It looks to me like they were included.if so, good, we don’t need to do anything more.
I have included them

+1

3.       In III.G., I suggested adding something giving the EC the authority to review and expel members whose status has changed in a way that no longer makes them eligible for membership.
ok

+1

4.       Who is the “Executive Coordinator” reference on page 9?
Sorry I am not sure I can find what you are referring to. can you hilight it on the doc.

5.       Suggested adding something about ballot review. An earlier part of the EC description says the EC reviews the ballot, but later on under part VI Voting it sounds like the chair does it all unilaterally
ok, somehow I cant  find your comment in the doc  but I agree.

we can make clear where EC should review Chair decisions and where s/he can make decisions unilaterally.

6.       It isn’t clear from the charter who or what process actually sets the dues. It says “On an annual basis, the Chair will consult with the Executive Committee regarding the appropriate level for dues.” Does that mean the chair can set them unilaterally after consulting with EC? Maybe EC should approve.
I agree. EC should approve and we should clarfiy the text accordingly.

we can add a text to make this optional not a mandatory yearly action (while of course the EC approve the dues).

Best,

Rafik

From: NCUC-EC [mailto:ncuc-ec-bounces at lists.ncuc.org<mailto:ncuc-ec-bounces at lists.ncuc.org>] On Behalf Of farzaneh badii
Sent: Thursday, August 25, 2016 10:11 AM
To: Mueller, Milton L <milton at gatech.edu<mailto:milton at gatech.edu>>
Cc: Exec. Comm <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>
Subject: Re: [NCUC-EC] Bylaws with Track changes

I made a google doc and put it on suggestion mode. your changes will turn into suggestions.

https://docs.google.com/document/d/1Xz7OAlOM-KZsTZE1lu89X_ppV2tD1F-bHkvV_66fSWc/edit?usp=sharing

On 25 August 2016 at 16:07, Mueller, Milton L <milton at gatech.edu<mailto:milton at gatech.edu>> wrote:
Is this still available on Google docs so we can propose changes and make comments?

From: NCUC-EC [mailto:ncuc-ec-bounces at lists.ncuc.org<mailto:ncuc-ec-bounces at lists.ncuc.org>] On Behalf Of farzaneh badii
Sent: Wednesday, August 24, 2016 1:24 PM
To: Exec. Comm <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>
Subject: [NCUC-EC] Bylaws with Track changes

Hi EC,

Here is the bylaws with track changes . I accepted all the format changes to make it less messy. All the comments and changes appear in the doc. However, some of the comments that we made on the Google doc do not appear. so If you want your comment to appear, check the google doc we worked on and insert it there.

We finalize by Friday and send out to members next week.

Best

--
Farzaneh

--
Farzaneh

--
Farzaneh

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